Children at Western Toolkit
Welcome to the Children at Western online toolkit!
For most colleges and universities, the vast majority of people studying, living and working at our schools, and participating in our programs, are considered adults under the law. Yet most of our schools have significant interaction with children and offer various academic, artistic and athletic programs that cater to these younger students. Because of an increased legal, moral, and social duty owed to children, they pose a particularly sensitive oversight challenge and increase in responsibility.
A group of University stakeholders has been assembled to review existing and develop new policies and procedures to protect children in programs at Western, and to review policies and training programs for reporting known or suspected abuse of children. The Children at Western Leadership Group will develop University-wide approaches to satisfy these goals.
*DRAFT* Policies and Procedures
Thank you for taking the time to review and comment on phase one of the draft children policies and procedures. The 30-day comment period has begun. It is required prior to the final draft review by President's Cabinet. Please take this opportunity to review the policies and procedures listed below and provide any comments or recommendations you may have to Policies@wwu.edu or to University Policy Coordinator at Mail Stop 9015. Thank you!
POL-U5950.06 Protecting Children and Vulnerable Adults and Reporting Concerns of Safety or Welfare - This is a new policy that will apply to a program, event or activity involving children or vulnerable adults that is being offered by Western. This policy will include the following procedures:
- PRO-U5950.06A Registering a Child-related Program
- PRO-U5950.06B Reporting Concerns of Child or Vulnerable Adult Abuse or Neglect
- PRO-U5950.06C Reporting Concerns of Child or Vulnerable Adult Harassment (including Sexual), Intimidation or Bullying
- PRO-U5950.06D Consulting with Risk Management about Child-Related Programs
POL-U5950.11 Allowing Children on Campus - This updated policy will apply to faculty, staff, volunteers and students when they have a family need and/or responsibility that requires they bring their child to a University learning space or workplace setting.
The polices and procedures for phase two and phase three are still being developed by Human Resources and Public Safety. They will become available for draft review at a later date.
- Child-Related Program Assessment Form – Program organizers may use this Child-Related Program Assessment Form to conduct a self-evaluation of their program for policy compliance.
- Child-Related Program Scenarios at Western
- Preventing Child Sexual Abuse Within Youth-Serving Organizations - Centers for Disease Control and Prevention, U.S. Department of Health and Human Services
- Criminal Conviction Background Checks
- Criminal Conviction Disclosure Form - A sample that can be adapted for your program's use
- Washington State's Child and Adult Abuse Information Act per RCW 43.43.830-43.845
- National Sex Offender Search
- Evaluating criminal background check results:
- DSHS list of disqualifying crimes or negative actions (An example of crimes or negative actions that would disqualify individuals from working or serving with unsupervised access to children)
- Western's Human Services Prohibited Convictions (An example of crimes that may deny entry into the program)
- WCE Certification – Fingerprinting and clearance of educator preparation program students at WCE (a good example)
- University Police - Offers fingerprinting services
- Washington State Patrol - WATCH Check
- Certified Background - Western has a contract with Certified Background and has successfully used them for criminal background check services for students. Contact Barbara Lewis, Purchasing, x3068
- AAG announcement in Western Today
- Washington State Mandatory Reporter Requirements (DSHS)
- Reporting suspected child abuse or neglect, and other incidents - An overview of reporting requirements
- EOO Sexual Harassment Prevention
- Prevention and Recognition of Child Abuse
- Supervision of Children
- Behavioral considerations while working with children (Example derived from various sources)
- Staff-To-Child Ratios or Supervision Ratios (Viable ACA example / Note minimum of 2 staff)
- Participant List Form
- Criminal Conviction Disclosure Form - A sample that can be adapted for your use.
- Program Registration Forms - Examples available from Risk Management
- Western Policies and Procedures main page
- POL-U5615.01 Responding to Campus Violence or Threats of Violence
- POL-U5620.02 Sex Offender Notification Policy
- POL-U5950.11 Children on Campus
- POL-U5400.08 Conducting Background Checks
- POL-U1000.12 Reporting Communicable Diseases
For assistance in applying these materials to your program, please e-mail Paul Mueller or call 360-650-3065.
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