Children at Western Toolkit

children

Welcome to the Children at Western online toolkit!

INTRODUCTION

For most colleges and universities, the vast majority of people studying, living and working at our schools, and participating in our programs, are considered adults under the law. Yet most of our schools have significant interaction with children and offer various academic, artistic and athletic programs that cater to these younger students. Because of an increased legal, moral, and social duty owed to children, they pose a particularly sensitive oversight challenge and increase in responsibility.

Check back frequently. This is a developing and iterative process and materials can and will change periodically.

LEADERSHIP GROUP

A group of University stakeholders has been assembled to review existing and develop new policies and procedures to protect children in programs at Western, and to review policies and training programs for reporting known or suspected abuse of children. The Children at Western Leadership Group will develop University-wide approaches to satisfy these goals.

REGISTERING YOUR PROGRAM

Note: If your department has multiple programs, feel free to combine them in one registration and one questionnaire, if there are programmatic consistencies between them. List each one, though. If programs are substantively different, separate registrations and questionnaires are recommended.

STEP 1 - Preliminary Registration

Complete a preliminary registration of your child-related program(s) by submitting the Child-Related Program Registration Form as instructed. Find the e-sign form under "C" of the index. The preliminary registration merely notifies Risk Management of the existence of the program.  Once you have registered, please go to step 2.

STEP 2 - Complete the Child-Related Program Best Practices Questionnaire

The goal of the questionnaire is to indicate where your program is in relation to recommended best practices (see Reference Information below).  You are not expected to have all best practices in place, and some may not be feasible or even appropriate for your program. Please consult with Risk Management in order to assist you with assessing the need for implementing best practices for your program and then complete the questionnaire accordingly. Here's a link to the survey monkey questionnaire. Email Paul Mueller when you are done and ask him to email back to you a PDF of your completed questionnaire for step 3.

STEP 3 - Finalize Your Registration

Complete a final registration of your child related program(s) by submitting the Child-Related Program Registration Form as instructed with a copy of the PDF of your questionnaire attached to the e-sign form. The final registration occurs after you have consulted with Risk Management and completed the questionnaire.

For assistance, please e-mail Paul Mueller or call 360-650-3065.

REFERENCE INFORMATION

Best Practices:
 
Screening and Selecting Non-Faculty/Non-Staff:

1. Generally

2. Criminal Background Checks - Faculty and staff (except student-employees) complete a criminal background check upon hire, which is facilitated by Human Resources and outside the scope of this screening and selection process. The following information applies to students, student-employees, volunteers, independent contractors, and visiting scholars and researchers who are involved in your program.

3. National Sex Offender Search

 
Training and Supervising:

1. Overview of Training Requirements

2. Prevention and Recognition of Child Abuse

3. Mandatory Reporting Requirements

4. EOO Sexual Harassment Prevention

5. Program Supervision

6. Western Policies

 
Program Information/Documentation:

1. Program Registration Forms and Brochures - Examples and information available from Risk Management

2. Contracts/Agreements - If your program collaborates with an external entity or individual, including an independent contractor, a written contract or agreement with Western should be executed. Contact the Purchasing and/or Contract Administration for assistance.

3. Children with Disabilities - ADA Compliance

 
Ensuring a Safe Environment:

1. See Component 4 of Preventing Child Sexual Abuse within Youth-Serving Organizations

 

For assistance, please e-mail Paul Mueller or call 360-650-3065.

 

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Neither Western, nor any officer, employee or volunteer of Western warrants the accuracy, reliability or timeliness of any information contained in this website, nor endorses any content, viewpoints, products, or services linked* from this website, and shall not be held liable for any losses caused by reliance on the accuracy, reliability or timeliness of such information. Portions of this website may be incorrect or not current. Other than Western personnel, any person or entity that relies on any information obtained from this website does so at their own risk.

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Page Updated 03.12.2015