Children at Western Toolkit
Welcome to the Children at Western online toolkit!
For most colleges and universities, the vast majority of people studying, living and working at our schools, and participating in our programs, are considered adults under the law. Yet most of our schools have significant interaction with children and offer various academic, artistic and athletic programs that cater to these younger students. Because of an increased legal, moral, and social duty owed to children, they pose a particularly sensitive oversight challenge and increase in responsibility.
A group of University stakeholders has been assembled to review existing and develop new policies and procedures to protect children in programs at Western, and to review policies and training programs for reporting known or suspected abuse of children. The Children at Western Leadership Group will develop University-wide approaches to satisfy these goals.
*DRAFT* Policies and Procedures
Welcome! Thank you for taking the time to review and comment on phase one of the draft children policies and procedures. Please send your e-mail comments to risk. email@example.com before the end of day Friday, January 31, 2014. If you prefer to work with a Word version of any of these documents, just send a request to the same e-mail address.
You will note that some of the links in the following draft policies and procedures are inoperable. They refer to polices and procedures that are still being developed by Human Resources and Public Safety. They will become available for draft review in phase two and phase three at a later date. Details about the 3 phases are available in the Children at Western Leadership Group document mentioned in the previous section.
POL-U5950.06 Protecting Children and Vulnerable Adults and Reporting Concerns of Safety or Welfare - This new policy will apply to a program, event or activity involving children or vulnerable adults that is being offered by: 1) an academic or administrative department or program of the University; and/or 2) both the University and an outside party as a collaboration between the parties under a written agreement. It does not include any program, event or activity serving children who are matriculated students of Western. This policy will include the following procedures:
- PRO-U5950.06A Notifying of a New Child-related Program
- PRO-U5950.06B Reporting Concerns of Child or Vulnerable Adult Abuse or Neglect
- PRO-U5950.06C Reporting Concerns of Child or Vulnerable Adult Harassment, Intimidation or Bullying
POL-U5950.11 Allowing Children on Campus - This updated policy will apply to faculty, staff, volunteers and students when they have a family need and/or responsibility that requires they bring their child to a University learning space or workplace setting.
While the Leadership Group is developing long-term university policies and procedures, the following draft interim measures will assist departments in their planning and development of University sponsored or co-sponsored programs involving children.
- Department Program Documentation and Background Check Assessment Template(The template is a form to assist you with completion of risk management best practices related to department child-related programs)
- Background Checks for Students Working with Children (When our students should have a criminal background check)
- Evaluating criminal background check results:
- DSHS list of disqualifying crimes or negative actions (An example of crimes or negative actions that would disqualify individuals from working or serving with unsupervised access to children)
- Western's Human Services Prohibited Convictions (An example of crimes that may deny entry into the program)
- Behavioral considerations while working with children (Example derived from various sources)
- Staff-To-Child Ratios or Supervision Ratios (Viable ACA example / Note minimum of 2 staff)
- Participant List Form
- Reporting suspected child abuse or neglect, and other incidents
For assistance in applying these interim measures to your program, please e-mail Paul Mueller or call 360-650-3065.
- Preventing Child Sexual Abuse Within Youth-Serving Organizations - Centers for Disease Control and Prevention, U.S. Department of Health and Human Services
- Managing the Risk of Minors on Campus, Arthur J. Gallagher & Co.
- Western Policies and Procedures main page
- POL-U5615.01 Responding to Campus Violence or Threats of Violence
- POL-U5620.02 Sex Offender Notification Policy
- POL-U5950.11 Children on Campus
- POL-U5400.08 Conducting Background Checks
- POL-U1000.12 Reporting Communicable Diseases
Criminal background checks/Screening of individuals
- University Police - Offers fingerprinting services
- Washington State Patrol - WATCH Check
- WCE Certification – Fingerprinting and clearance of educator preparation program students at WCE (a good example)
- Guidelines for the Screening of Persons Working with Children, the Elderly, and Individuals with Disabilities in Need of Support U.S. Department of Justice
- Conducting Criminal Background Checks: Why Do It and What the Law Allows
U.S. Small Business Administration
- FBI criminal background checks from digital fingerprints
- National Sex Offender Search
Behavioral expectations (samples)
Staffing ratios (suggestions)
- American Camp Association (click on Human Resources HR)
Mandatory reporting of child abuse
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