Account Codes
This partial list of account codes will assist you when reviewing and approving PCard transactions on PaymentNet. If you do not find an appropriate account code or have a question about account codes, please call the Purchasing Department x3340.
* Denotes a category that is non-taxable
| Account Code Titles | Acct | Description |
|---|---|---|
| Advertising Exp* | E241 | All advertising except HR related. |
| Automotive Supplies | E305 | Facilities Management only |
| Bank Card Fees* | E217 | "Transaction Fees" paid to credit card companies/banks when accepting bill payments by credit card or debit card. |
| Books & Pamphlets Exp | E112 | Books and Pamphlets (non-library) |
| Clothing/Uniforms/Costumes | E257 | Clothing/Uniforms/Costumes |
| Computer Printer Ribs/Cart | E117 | Printer cartridges, toneR (No cables or accessories) |
| Contracts-Equipment Maintenance | E165 | Repair and Maintenance Service Agreements |
| Convention Fees & Registration Exp * | E193 | Payment of tuition, fees, and/or other related expenses for attending/conducting training program (does not include lodging or meals unless integrated included in fee). |
| Copy/Dup Reproduction Exp | E172 | Reproduction using Copier service |
| Dues & Memberships Exp* | E192 | Annual Dues and Memberships - includes renewals |
| Education & Training Exp* | E190 | Excluding conference registrations and travel, tuition fees and other training expenses |
| Education & Training Fees* | E191 | Education and training fees including registration, workshops, and classes. |
| Freight/Transport Expense | E242 | Freight, shipping and handling not included on Invoice |
| Hand Tools | E255 | Hand Tools less than $300 |
| Insurance Exp* | E220 | Liability, property, vehicle, fire, accident and all other forms of insurance other than employee insurance benefits. |
| Inventoriable/Non-Cap Other Equip* | E408 | AV, office, classroom and lab equipment, VCRs, typewriters, between $300 and $1000. (Taggable) |
| Inventory Clearing Account* | S463 | |
| Lab Supplies & Materials Exp | E115 | Lab Supplies, not equipment |
| Material Maint/Construction | E304 | Facilities Management only |
| Materials for Resale/Equip Rentals * | E303 | Materials for resale |
| Media Rent/Lease Exp | E153 | Films, videos or other media type rental/lease |
| Media Reproduction Exp | E174 | Reproduction of Video, CD, Audio Tapes, Photos |
| Medical Supplies | E122 | Consumable supplies for medical use (non-pharmaceutical) |
| Merchandise for Resale* | E301 | The cost of merchandise purchased for resale to University departments and clients or students of the University. |
| Merchandise Inventories* | S440 | |
| Misc Purchased Services Exp | E213 | Repairs and other services by off campus services required for routine/continuing functions |
| Office Machines Rent/Lease Exp | E152 | Typewriter, Calculator, other Office Machine Rental or Lease |
| Office Supplies & Materials Exp | E114 | Office Supplies, not equipment |
| Other Equip | E404 | Equipment, including Camera and AV accessories, 0-$299. Excludes computer equipment |
| Other Printing/Repro Exp | E178 | Reproduction other than above |
| Parking Signs | E121 | Parking Signs |
| Parts/Supply-Repairs/Alt/Maint Exp | E163 | Repairs and Maintenance - Equipment Parts |
| Pharmaceuticals* | E119 | Prescription and non-prescription drugs |
| Postage & Mail Exp* | E132 | Stamps |
| Printing/Reproduction Exp | E170 | Reproduction using printing processor |
| Profession Lic/Permits/Fees* | E194 | License and Permits |
| Purchased Computer Services Expense | E216 | Computer repairs, database, website construction, not provided by campus support. |
| Purchased Services Exp | E210 | Professional services, e.g. design and editing, not provided by campus departments |
| Receptions/Meetings Exp | E243 | Room rental and equipment for reception or meetings, excluding food. |
| Recruitment Advertising Expense* | E261 | Recruitment Advertising Expense - temporary and full-time employees. |
| Recycling Charge* | E147 | Recycling mixed paper, aluminum/tin, glass, plastic, cardboard. Includes shredding fees. |
| Refuse Disposal Exp* | E145 | Trash pickup and garbage services (excludes recycling). |
| Relocation Expenses - Paid Direct* | E369 | Charges paid directly to vendor for moving expenses |
| Rentals & Leases Exp | E150 | Rental or lease of items not covered under E152 or E153. |
| Repairs/Alt/Maint Exp | E160 | Repairs/Alterations and Maintenance expense |
| Safety Shoes | E256 | Safety shoes |
| Scenery | E268 | Props supporting stage productions |
| Software | E403 | Upgrades only (new software must be purchased by the Purchasing Dept.) |
| Stage Lighting | E269 | Stage Lighting |
| Stage Props | E118 | Stage Props - Consumable |
| Student Activities, Field Trips | E246 | Student Activities, Field Trips |
| Subscriptions Exp | E200 | Magazine, Periodicals, Journal subscriptions. Also services providing information reports. |
| Supplies & Materials | E111 | Consumable goods and supplies |
| Vehicle Fuel Exp* | E231 | Vehicle fuel, usually bulk fuel purchases by Motor Pool. |
| Vehicle Maintenance Exp | E230 | Regular service of state owned vehicles. Includes fuel, tires, parts and supplies. |