Products & Pricing: Computer Software
All software purchases are considered restricted (this includes Apps for Apple products.) For most types of standard software, Western has contract agreements which give us either special educational discounts or site license privileges which greatly reduce the cost. ATUS Software Services manages the distribution and licensing of standard campus software. Check the ATUS Software Services web site for more information. All other software purchases are handled by purchasing.
To buy new software, first check with Software Services to see if it's a product they are currently offering. You can find software availability and pricing on their website, or you can contact Susan Brown at x7388.
Software not available from Software Services will need to be purchased using a Purchase Order or a PCard may be used with prior written approval from Purchasing (see Using a PCard below). Any software that requires an agreement covering license terms and conditions must be sent to Purchasing. Software that requires annual maintenance should also be sent to Purchasing.
For new software applications, Software Services and Purchasing have developed a questionaire to help departments with software purchases. Purchasing asks that the form be completed and attached to the Purchase Form for new software purchases. If the question on the form is not applicable please put "NA" or "Does Not Apply" instead of leaving the section blank. Software applications that involve credit card processing or confidential data may require Purchasing to get approval from Technical Services or Administrative Computing prior to purchashing.
Using a PCard
To place an order for software with a PCard, email Susan Banton requesting to purchase the software using your PCard. Include the following details in the email:
- Name on PCard that will be used for the purchase
- Title of software
- End user(s)
- What does software do or how will it be used
- Individual cost and total cost
- Link to the software page/vendor
- Is there annual/ongoing maintenance fee?
- Is there a license agreement to be reviewed?