Download Schedule

There are two types of downloads, weekly and monthly.

  • Weekly downloads are scheduled for Tuesdays, unless otherwise noted. Weekly downloads capture approved transactions only.
  • Monthly downloads are normally scheduled on the day before the fiscal period close, but subject to change.
    • The download will capture all transactions whether or not they have been reviewed or approved.
    • For non-approved transactions, a manual approvals must be submitted by the Approver.
    • Any funding correction required will have to be process through the Journal Voucher process.

Please keep in mind that you will have better visibility of your expenditures if you review and approve transactions weekly rather than monthly. You have access to the system at any time. Your purchases will appear on your Transaction List as soon as they are posted by the bank. It is recommended that you check PaymentNet for transactions on a weekly basis to avoid last minute approvals prior to the download.

  • Year-End Download captures all transactions approved by the end of the fiscal year (June 30). Remaining transactions will be processed in the accrual period. Transactions should be recorded based on the date the good/service is received. To be sure transactions are posted to the correct fiscal year, please pay attention to the PaymentNet Post Date and Transaction Date.
    • If the Transaction Date and Post Date are 6/30 or prior, you need take no action – the transaction will be recorded in the current Fiscal Year
    • If the Transaction Date is 6/30 or prior but the Post Date is 7/1 or later, you need take no action – Accounting Services will reverse the expense out of the next Fiscal Year and post it to the current Fiscal Year via upload
    • If the Transaction Date and Post Date are 7/1 or later and you know the good/service was received prior to 6/30, email Debbi.Baughn@wwu.edu with the transaction number, dollar amount, and merchant, requesting that the item be added to the next correcting upload.

 

View Printable Schedule


Download Schedule for FY2017
Year Scheduled Download
Date 3:00pm
Posting Dates to Download Download Type
2016 12-Jul Jul 1-8 Weekly
2016 19-Jul Jul 1-15 Weekly
2016 26-Jul Jul 1-22 Weekly
2016 3-Aug Jul 1 - 31 Monthly
2016 9-Aug Aug 1-5 Weekly
2016 16-Aug Aug 1-12 Weekly
2016 23-Aug Aug 1-19 Weekly
2016 30-Aug Aug 1-26 Weekly
2016 6-Sep Aug 1 - 31 Monthly
2016 13-Sep Sep 1-9 Weekly
2016 20-Sep Sep 1-16 Weekly
2016 27-Sep Sep 1-23 Weekly
2016 5-Oct Sept 1 - 30 Monthly
2016 11-Oct Oct 1-7 Weekly
2016 18-Oct Oct 1-14 Weekly
2016 25-Oct Oct 1-21 Weekly
2016 3-Nov Oct 1 - 31 Monthly
2016 8-Nov Nov 1-4 Weekly
2016 15-Nov Nov 1-11 Weekly
2016 22-Nov Nov 1-18 Weekly
2016 29-Nov Nov 1-25 Weekly
2016 5-Dec Nov 1 - 30 Monthly
2016 13-Dec Dec 1-9 Weekly
2016 20-Dec Dec 1-16 Weekly
2016 27-Dec Dec 1-23 Weekly
2017 5-Jan Dec 1 - 31 Monthly
2017 10-Jan Jan 1-6 Weekly
2017 17-Jan Jan 1-13 Weekly
2017 24-Jan Jan 1-20 Weekly
2017 31-Jan Jan 1-27 Weekly
2017 3-Feb Jan 1 - 31 Monthly
2017 14-Feb Feb 1-10 Weekly
2017 21-Feb Feb 1-17 Weekly
2017 28-Feb Feb 1-24 Weekly
2017 3-Mar Feb 1 - 28 Monthly
2017 14-Mar Mar 1-10 Weekly
2017 21-Mar Mar 1-17 Weekly
2017 28-Mar Mar 1-24 Weekly
2017 5-Apr Mar 1 - 31 Monthly
2017 11-Apr Apr 1-7 Weekly
2017 18-Apr Apr 1-14 Weekly
2017 25-Apr Apr 1-21 Weekly
2017 3-May Apr 1 - 30 Monthly
2017 9-May May 1-5 Weekly
2017 16-May May 1-12 Weekly
2017 23-May May 1-19 Weekly
2017 30-May May 1-26 Weekly
2017 5-Jun May 1 - 31 Monthly
2017 16-Jun Jun 1-9 Weekly
2017 20-Jun Jun 1-16 Weekly
2017 27-Jun Jun 1-23 Weekly
2017 Jul 6, 2017 Jun 1 - 30 Monthly
Page Updated 07.13.2016