Download Schedule

There are two types of downloads, weekly and monthly.

  • Weekly downloads are scheduled for Tuesdays, unless otherwise noted. Weekly downloads capture approved transactions only.
  • Monthly downloads are normally scheduled on the day before the fiscal period close, but subject to change.
    • The download will capture all transactions whether or not they have been reviewed or approved.
    • For non-approved transactions, a manual approvals must be submitted by the Approver.
    • Any funding correction required will have to be process through the Journal Voucher process.

Please keep in mind that you will have better visibility of your expenditures if you review and approve transactions weekly rather than monthly. You have access to the system at any time. Your purchases will appear on your Transaction List as soon as they are posted by the bank. It is recommended that you check PaymentNet for transactions on a weekly basis to avoid last minute approvals prior to the download.

  • Year-End Download captures all transactions approved by the end of the fiscal year (June 30). Remaining transactions will be processed in the accrual period. Transactions should be recorded based on the date the good/service is received. To be sure transactions are posted to the correct fiscal year, please pay attention to the PaymentNet Post Date and Transaction Date.
    • If the Transaction Date and Post Date are 6/30 or prior, you need take no action – the transaction will be recorded in the current Fiscal Year
    • If the Transaction Date is 6/30 or prior but the Post Date is 7/1 or later, you need take no action – Accounting Services will reverse the expense out of the next Fiscal Year and post it to the current Fiscal Year via upload
    • If the Transaction Date and Post Date are 7/1 or later and you know the good/service was received prior to 6/30, email Debbi.Baughn@wwu.edu with the transaction number, dollar amount, and merchant, requesting that the item be added to the next correcting upload.

 

View Printable Schedule


Download Schedule for FY2019
Year Scheduled Download
Date 3:00pm
Posting Dates to Download Download Type
2018 July 10, 2018 Jul 1-10 Weekly
2018 July 17, 2018 Jul 1-17 Weekly
2018 July 24, 2018 Jul 1-24 Weekly
2018 July 31, 2018 Jul 1-31 Weekly
2018 August 6, 2018 Jul 1-31 Monthly
2018 August 7, 2018 Aug 1-7 Weekly
2018 August 14, 2018 Aug 1-14 Weekly
2018 August 21, 2018 Aug 1-21 Weekly
2018 August 28, 2018 Aug 1-28 Weekly
2018 September 7, 2018 Aug 1-31 Monthly
2018 September 11, 2018 Sep 1-11 Weekly
2018 September 18, 2018 Sep 1-18 Weekly
2018 September 25, 2018 Sep 1-25 Weekly
2018 October 4, 2018 Sep 1-30 Monthly
2018 October 9, 2018 Oct 1-9 Weekly
2018 October 16, 2018 Oct 1-16 Weekly
2018 October 23, 2018 Oct 1-23 Weekly
2018 October 30, 2018 Oct 1-30 Weekly
2018 November 6, 2018 Oct 1-31 Monthly
2018 November 13, 2018 Nov 1-13 Weekly
2018 November 20, 2018 Nov 1-20 Weekly
2018 November 27, 2018 Nov 1-27 Weekly
2018 December 6, 2018 Nov 1-30 Monthly
2018 December 11, 2018 Dec 1-11 Weekly
2018 December 18, 2018 Dec 1-18 Weekly
2018 December 26, 2018 Dec 1-26 Weekly
2019 January 7, 2019 Dec 1-31 Monthly
2019 January 8, 2019 Jan 1-8 Weekly
2019 January 15, 2019 Jan 1-15 Weekly
2019 January 22, 2019 Jan 1-22 Weekly
2019 January 29, 2019 Jan 1-29 Weekly
2019 February 6, 2019 Jan 1-31 Monthly
2019 February 12, 2019 Feb 1-12 Weekly
2019 February 19, 2019 Feb 1-19 Weekly
2019 February 26, 2019 Feb 1-26 Weekly
2019 March 6, 2019 Feb 1-28 Monthly
2019 March 12, 2019 Mar 1-12 Weekly
2019 March 19, 2019 Mar 1-19 Weekly
2019 March 26, 2019 Mar 1-26 Weekly
2019 April 4, 2019 Mar 1-30 Monthly
2019 April 9, 2019 Apr 1-9 Weekly
2019 April 16, 2019 Apr 1-16 Weekly
2019 April 23, 2019 Apr 1-23 Weekly
2019 April 30, 2019 Apr 1-30 Weekly
2019 May 6, 2019 Apr 1-31 Monthly
2019 May 7, 2019 May 1-7 Weekly
2019 May 14, 2019 May 1-14 Weekly
2019 May 21, 2019 May 1-21 Weekly
2019 May 28, 2019 May 1-28 Weekly
2019 June 6, 2019 May 1-31 Monthly
2019 June 11, 2019 Jun 1-11 Weekly
2019 June 18, 2019 Jun 1-18 Weekly
2019 June 25, 2019 Jun 1-25 Weekly
2019 July* 3, 2019 Jun 1-30 Monthly
Page Updated 11.02.2018