Download Schedule

There are two types of downloads, weekly and monthly.

  • Weekly downloads are scheduled for Tuesdays, unless otherwise noted. Weekly downloads capture approved transactions only.
  • Monthly downloads are normally scheduled on the day before the fiscal period close, but subject to change.
    • The download will capture all transactions whether or not they have been reviewed or approved.
    • For non-approved transactions, a manual approvals must be submitted by the Approver.
    • Any funding correction required will have to be process through the Journal Voucher process.

Please keep in mind that you will have better visibility of your expenditures if you review and approve transactions weekly rather than monthly. You have access to the system at any time. Your purchases will appear on your Transaction List as soon as they are posted by the bank. It is recommended that you check PaymentNet for transactions on a weekly basis to avoid last minute approvals prior to the download.

  • Year-End Download captures all transactions approved by the end of the fiscal year (June 30). Remaining transactions will be processed in the accrual period. Transactions should be recorded based on the date the good/service is received. To be sure transactions are posted to the correct fiscal year, please pay attention to the PaymentNet Post Date and Transaction Date.
    • If the Transaction Date and Post Date are 6/30 or prior, you need take no action – the transaction will be recorded in the current Fiscal Year
    • If the Transaction Date is 6/30 or prior but the Post Date is 7/1 or later, you need take no action – Accounting Services will reverse the expense out of the next Fiscal Year and post it to the current Fiscal Year via upload
    • If the Transaction Date and Post Date are 7/1 or later and you know the good/service was received prior to 6/30, email Debbi.Baughn@wwu.edu with the transaction number, dollar amount, and merchant, requesting that the item be added to the next correcting upload.

 

View Printable Schedule


Download Schedule for FY2016
Year Scheduled Download
Date 3:00pm
Posting Dates to Download Download Type
2015 7-Jul Jul 1-3 Weekly
2015 14-Jul Jul 1-10 Weekly
2015 21-Jul Jul 1-17 Weekly
2015 28-Jul Jul 1-24 Weekly
2015 6-Aug Jul 1 - 31 Monthly
2015 11-Aug Aug 1-7 Weekly
2015 18-Aug Aug 1-14 Weekly
2015 25-Aug Aug 1-21 Weekly
2015 3-Sep Aug 1 - 31 Monthly
2015 8-Sep Sep 1-4 Weekly
2015 15-Sep Sep 1-11 Weekly
2015 22-Sep Sep 1-18 Weekly
2015 29-Sep Sep 1-25 Weekly
2015 5-Oct Sept 1 - 30 Monthly
2015 13-Oct Oct 1-9 Weekly
2015 20-Oct Oct 1-16 Weekly
2015 27-Oct Oct 1-23 Weekly
2015 4-Nov Oct 1 - 31 Monthly
2015 10-Nov Nov 1-6 Weekly
2015 17-Nov Nov 1-13 Weekly
2015 24-Nov Nov 1-20 Weekly
2015 3-Dec Nov 1 - 30 Monthly
2015 8-Dec Dec 1-4 Weekly
2015 15-Dec Dec 1-11 Weekly
2015 22-Dec Dec 1-18 Weekly
2015 29-Dec Dec 1-25 Weekly
2016 6-Jan Dec 1 - 31 Monthly
2016 12-Jan Jan 1-8 Weekly
2016 19-Jan Jan 1-15 Weekly
2016 26-Jan Jan 1-22 Weekly
2016 3-Feb Jan 1 - 31 Monthly
2016 9-Feb Feb 1-5 Weekly
2016 16-Feb Feb 1-12 Weekly
2016 23-Feb Feb 1-19 Weekly
2016 3-Mar Feb 1 - 29 Monthly
2016 8-Mar Mar 1-4 Weekly
2016 15-Mar Mar 1-12 Weekly
2016 22-Mar Mar 1-18 Weekly
2016 29-Mar Mar 1-25 Weekly
2016 5-Apr Mar 1 - 31 Monthly
2016 12-Apr Apr 1-8 Weekly
2016 19-Apr Apr 1-15 Weekly
2016 26-Apr Apr 1-22 Weekly
2016 4-May Apr 1 - 30 Monthly
2016 10-May May 1-6 Weekly
2016 17-May May 1-13 Weekly
2016 24-May May 1-20 Weekly
2016 31-May May 1-27 Weekly
2016 6-Jun May 1 - 31 Monthly
2016 14-Jun Jun 1-10 Weekly
2016 21-Jun Jun 1-17 Weekly
2016 28-Jun Jun 1-24 Weekly
2016 Jul 6, 2016 Jun 1 - 30 Monthly
Page Updated 07.07.2015