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Training Resources and FAQs

Manage your PCard Purchases

If you have any questions, contact Brenda Ancheta, PCard Administrator x3561


Enhancement Release Notes




Effective February 1st, Accounting Services will now be conducting Pcard onsite reviews. The Accounting Services “Reviewer” will identify at random transactions for review each month. Card Services will coordinate and assist the Reviewer in scheduling and notifying both Cardholders and Approvers on the details of the specific transactions to be reviewed no less than 4 days prior to the scheduled date. The first schedule reviews will begin in February, for transactions that occurred in January and carry on monthly thereafter (reviews will be for transactions made the previous month)

Onsite review will consist of:

  • Proper documentation
  • Inappropriate use
  • Misuse
  • Personal use
  • Proper file management

The Card Administrator will conduct all follow-up activities resulted from the onsite review. Business Services will continue to monitor the Pcard program and conduct online reviews of all transactions. Please contact Business Services and the P-card Coordinator with any questions regarding this action or any other program concerns. Posted 11.22.2017

What is PaymentNet?

PaymentNet is the online system used to view and manage your Western Purchasing Card (PCard).


Helpful Information

Transaction Approvers can now reset their Card Holder Passwords!

  • If a user within your department hierarchy needs their password reset, they can contact their approver rather than the PCard Help Desk.
  • To change an employee password:
    • Select Employees > Manage
    • In the User ID column, click the link to the employee that needs their password reset.
    • Click the User Access tab
    • Click Change Password to expand the content and show the details
    • Assign the Temporary Password and re-enter
    • Click Save
    • Communicate the Temporary Password to your user
  • If you're a Transaction Approver and this option doesn't appear on User Access tab please contact Brenda Ancheta so your role can be updated!


If you have questions or concerns, please contact:


Page Updated 11.22.2017