Payment Vehicles: when to use which type

  PO Open Check Request Pcard
Spending limit

More than $3000 requires a quote before ordering



Forms Required

Yes - Request Forms



Suggested For

Use for Restricted Items or orders over $3000.


For repeated purchases or ongoing expenses, usually for the same amount each time.

When you already received the invoice, and need to make payment.


Anything that is NOT a Restricted Item or items under $3000.


Not Suggested for

Items that can be bought another way

One-time purchases

Don't use this if vendor is going to invoice late (use PO).


Items that are Restricted Items or cost more than $3000.


Invoice Required Yes Yes Yes No


Page Updated 06.25.2018