Payment Vehicles: when to use which type

  PO Open Check Request Pcard
Spending limit

More than $3000 requires a quote before ordering

$1000

$3000

Forms Required

Yes - Request Forms

No

 

Suggested For

Use for Restricted Items or orders over $3000.

 

For repeated purchases or ongoing expenses, usually for the same amount each time.

When you already received the invoice, and need to make payment.

 

Anything that is NOT a Restricted Item or items under $3000.

 

Not Suggested for

Items that can be bought another way

One-time purchases

Don't use this if vendor is going to invoice late (use PO).

 

Items that are Restricted Items or cost more than $3000.

 

Invoice Required Yes Yes Yes No

 

Page Updated 11.22.2017