Per Diem Meals & Lodging

See Coffee and Light Refreshments for group meetings.

When traveling you will be reimbursed for each day ("per diem") of lodging and food expenses based on rates set for the locations you are traveling to. Travel to your destination is based on where you will be spending the night and the return leg is based on the last placed you spent the night.

Lodging per diem rates reflect the base rate of the room before tax.  Prior approval is needed to exceed the per diem rate (See Lodging Exception Memo at right).

Meal Per Diem rates do not require receipts and are set amounts regardless of what you actually spend.

 

Rates for Common Destinations

City Lodging Meals Notes
Bellingham $83 $46 Breakfast - $11
Lunch - $14
Dinner - $21
Olympia $98 $61 Breakfast - $15
Lunch - $18
Dinner - $28
Portland $126 $66 Breakfast - $16
Lunch - $20
Dinner - $30
Seattle $190 (6/1 - 8/31)
$156 (9/1 - 5/31)
$71 Breakfast - $18
Lunch - $21
Dinner - $32

 

Per Diem Rates

Washington State

Reference the Per Diem Rates Map or visit the OFM Travel Page for historic information.

Continental U.S.

  1. Click on this link: CONUS Per Diem Rates
  2. Based on the dates of travel, make sure the proper Fiscal Year is selected in the drop-down box
    Note: Fiscal Years for this website start October 1 and run to September 30
    Fiscal Year 2008 = October 1, 2007 – September 30, 2008
    Fiscal Year 2007 = October 1, 2006 – September 20, 2007
  3. Click on the state of the traveler’s destination
  4. In the column labeled “Primary Destination” look for the city where the traveler will be spending the night.
    1. If the city is not listed, look for the county of the destination city
      1. To find the county, click this link: NACO County Search
      2. Under Search By Name of City, type the lodging city and click the Search for County button
      3. Find the correct state in the left-hand column
      4. Look in the right-hand column for name of the county
      5. If neither the city nor the county is listed, the location is a standard CONUS destination (see item 7)
  5. The columns list the rate by month. Some locations change through the year, some do not. Taxes on top of this room rate are allowed for reimbursement.
  6. The number in the last column is the Per Diem meal allotment. Use the table below to determine the per meal entitlement (do not use the GSA Meals & Incidental Expenses Breakdown).

Per Meal Breakdown for Contental U.S.*
Total B (25%) L (30%) D (45%)
$46 $11 $14 $21
$51 $13 $15 $23
$56 $14 $17 $25
$61 $15 $18 $28
$66 $16 $20 $30
$71 $18 $21 $32

 

  1. If neither the city nor the county is listed, the location is a standard CONUS destination with a rate of $77 for lodging and $46 for meals and incidental expenses.

Alaska, Hawaii, non-foreign Overseas

  1. Click on this link: DOD Per Diem Allowance Committee
  2. Use the column on the right (OUTSIDE CONUS) to find your destination, and click Execute
  3. If the city is not on the list, use the entry for “Other
  4. The first number column is the base room rate allowed for lodging
    • Taxes on top of this room rate are allowed for reimbursement
  5. The "Local Meals" and "Local Incidental" columns should be combined to make the total Per Diem allotment
    • This can be split per meal by percentage (rounded to nearest dollar):
      25% for Breakfast
      30% for Lunch
      45% for Dinner

Foreign

  1. Click on this link: USDOS Foreign Per Diem Rates
  2. From the drop down menu select the country of travel. Click Go
  3. From the list find the Locality or Post Name for the city of destination.
  4. If the city is not on the list, use the entry for that “Other
  5. Look for the dates of travel
  6. Maximum Lodging Rate is the allowable amount for the entire night’s lodging for one person, including taxes/fees
  7. M & IE Rate is the allowable meals and incidentals amount for one person, per day
    • This can be split per meal by percentage (rounded to nearest dollar):
      25% for Breakfast
      30% for Lunch
      45% for Dinner

Per Diem Issues

Day Trip Meals are Taxable

  • PROBLEM: Day Trip meals are often listed as "Per Diem"
  • SOLUTION: Use the "Day Trip Meals - Taxable" for your Day Trips and note which meals you are claiming if not a full day.
  • Please Note: You are eligible to be reimbursed for meals on day trips if your travel exceeds your normal shift by 3 hours. For example, if you normally work an 8 hour day, you must travel at least 11 hours to be eligible for meal reimbursements. You will be eligible for the same per diem meal rates.

 

Per Diem Destination Match Warning

  • PROBLEM: When you're working on a Travel Authorization in TEM, you enter your destination city and you receive the following Destination Match Warning asking if you want to use the default per diem rate ($46 Meals and $83 Lodging):

  • SOLUTION: If you receive this Warning
    • Click Cancel
    • Check the online per diem rates on the GSA Per Diem Look-Up page.
      • Enter the destination city
      • If the city isn't listed in the result Primary Destination, but instead pulls a different city (usually the larger metropolitan area of the city entered), use that city and make a note in the TA comments.
  • EXAMPLE: A traveler is attending a conference in Burbank, CA. When Burbank, CA is entered in TEM, they received the above Per Diem Destination Match Warning. They check the online per diem rates from GSA Per Diem. Burbank is not listed separately but is included in the greater Los Angeles area showing that the actual Per Diem Rate for the area is $71 Meals and $138 Lodging.
Page Updated 03.16.2015