Purchasing Food and Beverages

Effective date: April 28, 2015

This policy only applies when using Chart 1 funds to purchase food/beverages which are not covered by/included in an event registration fee.

Alternate rules for purchasing food and beverages:

  • For Chart 2 and 3 funds, contact University Advancement
  • For Service and Activities (S&A) fees, see S&A Guidelines
  • Associated Students policies


For meals during travel status, follow the Authorizing and Reimbursing for Travel for Official University Business policy (POL-U5348.10).


POL-U5348.16Purchasing Food and Beverages


FRM-U5348.16 Chart 1 Food and Beverage Approval Form

Applicable Regulations

Washington RCW 43.03.050
State Administrative and Accounting Manual 70.10; 70.15; 70.20;
Federal OMB A-21 (Sec J32; J17)


Purchasing Department

Page Updated 10.05.2015