- EM - External mailing address for off-campus employees
- OF - WWU Office address. Includes department name and mail
stop.
- W2 - Address to which the employee's W2 is mailed. This is
restricted data.
- Permanent Classified Staff - This
date will match Current Hire date unless:
-
An employee has had prior state service with NO break in
service and/or
-
The employee has leave without pay that exceeds more than
10 working days in a calendar month, excluding cyclic leave and
approved workers comp up to 6 months.
-
All Others - This date will match
the Current Hire date.
- This date drives the accr
ual rates for classified staff and
serves as the anniversary date for all permanent employee classes
except faculty.
- P - Permanent
- T - Temporary
- C - Casual
Includes the C1, C2 and C3 employee classes
- Permanent Employees - The date
employee began most current permanent employment with Western. This
date will match the Original Hire date except for when:
-
The employee worked previously for Western, terminated,
and then rehired, by which the current hire date will become the
re-hire date, and/or
-
The employee began as a temporary employee and then became
a permanent employee by which the date of hire in the permanent
position will become the current hire date.
-
Temporary Employees -
The date employee began most current temporary employment with
Western. This date will match the Original Hire date except for when the employee worked previously for Western,
terminated, and then rehired, by which the current hire date will
become the re-hire date.
- C1 - Classified Staff; Permanent, Full-Time,
Salaried
- C2 - Classified Staff; Permanent, Part-Time,
Salaried
- C3 - Classified Staff; Temporary, Hourly
- E1 - Professional Staff; Permanent, Full-Time,
Salaried
- E2 - Professional Staff; Permanent, Part-Time,
Salaried
- E3 - Professional Staff; Temporary, Hourly
- E4 - Professional Staff; Temporary, Salaried
- E5 - Executive Officer
- F1 - Faculty Permanent, Full-Time 9-10 month,
Salaried
- F2 - Faculty Permanent, Part-Time 9-10 month,
Salaried
- F3 - Faculty Temporary, Part-Time, Salaried
- F4 - Faculty Temporary, Part-Time, Hourly
- L1 - Librarian; Permanent, Full-Time, Salaried
- L2 - Librarian; Permanent, Part-Time, Salaried
- L3 - Librarian; Temporary, Part-Time, Salaried
- M1 - Americorps
- N1 - Non Employee
- R1 - Supplemental Retirees
- S1 - Student Hourly
- S2 - Student Salaried
- S3 - Graduate TAs & RAs, Salaried
- S4 - Graduate Research Assistant
- S5 - Work Study Student, Hourly
Employee class is the class
associated with an individual's employee record. Job
class is the class that is associated with a job. Position
employee class is the class associated with a position record.
Includes the E5 employee class
Includes the F1, F2, F3 and F4 employee classes.
Checked or "Y" indicates the position is exempt from
overtime.
- AA - Administrative Exemption
- CP - Creative Professional
- CR - Computer Related Occupations
- EX - Executive Exemption
- LP - Learned Professional
- NE - Non-Exempt
- RD - Resident Director
- TR - Teacher/Highly Compensated
- E - Exempt
- N - Not Received
- R - Received
- T - Temporary
- Y - None
- A - Active
- B - Leave without pay with benefits
- L - Leave without pay without benefits
- F - Leave with full pay and benefits
- P - Leave with partial pay and benefits
- T - Terminated
- Permanent Employees - This is the
last day a permanent employee worked at WWU. If rehired as a
permanent employee, this date will be removed. If rehired as a
temporary, this date will remain.
- Temporary Employees - Remains blank
unless, the employee was a prior permanent employee.
Includes the L1, L2and L3 employee classes.
The date employee began employment of any kind with
Western. This does not include student employment or non-employee
status.
Includes the C1and C2 employee classes.
Includes the C1, C2, E1, E2, E5, F1, F2, L1 and L2 employee classes.
Includes the F1and F2 employee classes.
Includes the L1 and L2 employee classes.
Includes the E1and E2 employee classes.
Includes the C1, C2, E1, E2, and E5 employee classes.
- A "Active" --
Data has been entered for position budget.
- The only status that allows a job to be assigned
- C "Cancelled"
-- Position will no longer be used, however, this status is
revocable and the position may be reactivated if necessary.
- Can NOT have an active job and Cancel the position
- Can NOT assign a job to a Cancelled position
- F "Frozen" --
The intent would be to reactivate the position in the future.
(e.g. Hiring Freeze) If vacant, cannot fill. If filled, cannot
refill if current incumbent vacates.
- Can have an active job and Freeze the position
- Can NOT assign a job to a Frozen position
- I "Inactive"
-- Data has NOT been entered for position budget.
- Can NOT assign a job to an Inactive position
Includes the E1, E2, E3 and
E4 employee classes.
- Permanent Classified Staff - This
date will match the Current Hire date unless: (NO Prior State Service) (See Note)
- An employee has had military service where the date
will be adjusted up to a maximum of 5 years, and/or
- Leave with out pay conditions occur on a day-to-day
basis, excluding cyclic leave and approved workers comp up to 6
months and military as required by law.
- A Classified Staff changes bargaining units where this
date will change as stated below per each Bargaining Unit.
- Note:
Seniority dates are defined in bargaining unit agreements.
-
All Others
- This date will
match the Current Hire date.
Includes the C3 employee class.
Includes the C3, E3, E4,
F3, F4 and L3 employee classes.
Includes the F3 and F4 employee classes.
Includes the L3 employee classes.
Includes the E3 and E4 employee classes.
Includes the C3, E3and E4 employee classes.
- Permanent Employees - The
termination date may not match the actual employees last day of
employment due to late adjustment to the employee’s job. If this
happens, this date will be the last day in the pay period. See “Last
Day Worked” for the correct last day of employment.
Page Updated
10.05.2012
Copyright © 2010 Western Washington University
Human Resources Data Definitions