|Code of Responsibility for Security and Confidentiality of Records and Files|
Security and confidentiality are of concern to all University employees and to all other persons who have access to administrative records. The purpose of this code is to clarify responsibilities in these areas. Each individual who has access to confidential information must adhere to the regulations stated below:
A person who has access to administrative records may not:
Individuals who are given access to records and systems must agree to abide by the guidelines outlined in this document and by Western’s “Acceptable Use Policy”, Western’s Administrative Procedures (Appendix H, WWU Catalog), code of Ethics for Faculty (Appendix G, Catalog), Student Records Policy (Appendix E, Catalog, and WAC 516-26), and Student Rights and Responsibilities (Appendix C, Catalog, and WAC 516-21).
Any knowledge of a violation of this code must be reported immediately to the violator’s supervisor. Violations may lead to disciplinary action, including dismissal. Violations can also lead to action under the State of Washington statutes pertaining to theft, alteration of public records, or other applicable sections.
Access to the Banner system is granted only to authorized individuals who agree to abide by the above Code of Responsibility for Security and Confidentiality of Records and Files.
Custodians of data are defined as persons or offices that are originators of records or who have been assigned responsibility for the protection of those records. Custodians of data are responsible for monitoring access to and security of the information they provide to others, just as they are responsible for deciding which individuals and which offices will be given access to their information. Custodians of downloaded and LAN information must accept all attendant security responsibility. Individuals are responsible for data that they pass on to others in their offices - faculty, staff, or students.
read the Security & Data Management
|Contact: ATUS via Email or call ATUS at x4444 for assistance|