 |
|
|
The Role of Risk Management
The role of risk management is to be a service-provider
and consultant to Western's campus community. In
addition to managing the university's insurance
and self-insurance programs, it implements risk
identification, measurement and evaluation procedures,
develops loss control procedures for University
departments, reviews contracts, and manages property
and liability insurance claims. The following University
Risk Management and Insurance policy provides more
detail:
POL-U5950.14 RISK MANAGEMENT
AND INSURANCE
This policy applies to all University
and self-sustaining personnel and property.
Western Washington University recognizes its
duty to manage its financial resources in a responsible
manner, which includes the implementation and
support of a risk management and insurance program.
This program will place a high priority on the
reduction and management of the University’s
loss exposures involving liability and property
damage or loss, and their associated costs. This
approach supports the primary mission and goals
of the University.
Risk Management Abides by
Goals and Laws
Risk management supports the mission, goals
and policies of the University and complies
with federal, state and local laws.
University
Policies and Procedures
Univesity
Strategic Plan
Business
and Financail Affairs Core Purposes and Values
Environmental
Health and Safety Mission, Purpose and Values
RCW's
WAC's
Risk Management Conducts
Risk Analysis
Risk management identifies, measures, and analyzes
the liability and property exposures of the
University utilizing established and recognized
techniques in the insurance industry.
Risk Management Selects
and Administers Risk-Financing Techniques
Risk management selects and administers insurance,
self-insurance and/or other recognized risk-financing
techniques to handle loss exposures.
Click here for Insurance
Information or Special
Programs
Risk Management Investigates
and Manages Claims
Risk management actively investigates and manages
liability and property claims and recommends
adjustment and settlement of insured and retained
losses.
Click here for Claims/Losses
Risk Management Provides
Contractual Risk Analysis
Risk management analyzes all contracts entered
into by the University with respect to indemnity,
insurance and other risk-related provisions.
Risk management reviews and recommends contract
indemnity and insurance provisions for contracts
created by the University.
Click here for
Western’s Contract Administration
Click here for Contracts:
Transferring and Financing Risk
Risk Management Manages
Insurance Agent or Broker
Risk management selects the University’s
insurance agent or broker and manages the agent
or broker services and compensation.
Risk Management Recommends
Loss Control Procedures
Risk management recommends loss control procedures
to University departments to minimize liability
and property damage of the University, except
when University departments have the expertise,
such as Accounting Services, to develop specific
loss control procedures for their particular
exposures. University departments must be cooperative
to achieve this policy. Click here for State
Loss Prevention Program Information
Risk Management Develops
Risk Charges to University Departments
Risk management recommends risk charges to Vice
President of Business & Financial Affairs
and allocates to University departments as approved
by President’s Council.
Risk Management Informs
University Personnel
Risk management offers advisories and training
and briefing programs to University personnel
focusing on current risk management issues.
Risk Management Depends
on Individual Employees
Risk management encourages the employees of
Western Washington University to take individual
responsibility for the creation of a University
environment that protects and enhances the reputation
and assets of the University in a responsible
and cost-effective manner.
Risk Management Works in
Partnership with Others
Risk management works in partnership with other
University personnel including, but not limited
to, Environmental Health & Safety, University
Police/Public Safety and Office of Attorney
General, that have overlapping responsibilities
for the protection of people and property of
the University.
Environmental
Health & Safety
University
Police/Public Safety
Attorney
General of Washington
Contract
Administration
|
|
Paul Mueller, CPCU
Risk Manager, Environmental Studies 72, MS-9070,
650-3065
paul.mueller@wwu.edu
Gayle Shipley
Director of EHS, Environmental Studies 72, MS-9070,
650-6512
gayle.shipley@wwu.edu
Wendy Bohlke, JD
Senior Counsel
Office of Attorney General, Bellingham WA, 676-2037
Contact
Info for all EHS Staff
|
|
The University maintains a variety of state
and commercial insurance programs that provide
property and liability protection.
| |
- Self-Insurance Liability Program
- Excess Liability Insurance
- Aviation Excess Liability Insurance
- Property Insurance Program
- Marine Insurance
- Fine Arts Insurance
|
- Boiler & Machinery Insurance
- Student Medical Malpractice Insurance
- Public Employees Blanket Fidelity Bond
- Public Officials Bond
- Auto Physical Damage
- Daycare Insurance Program
|
|
|
Commercial
Insurance Programs |
- Directors & Officers Insurance
- Media Liability Insurance
- Foreign Liability Insurance
- Crime Insurance
- Non-Owned Aircraft Liability Insurance
- Accident Insurance Plans
- Student Personal Property Insurance
|
- Summer Research (AD&D)
- Athletic Accident Insurance
- Student Health Insurance Plan
- Study Abroad/International Student Health
Insurance Plans
|
|
|
Note: Programs described below are ONLY
available to Western Washington University students.
Field Trip Insurance
Individuals going on Western sponsored and supervised field trips or similar extra-curricular
activities as a group/class may purchase Field
Trip Insurance for medical expense benefits and
accidental death and dismemberment coverage for injuries arising out of the trip. This
is not a mandatory requirement for field trips,
only an option for students and chaperones to provide a limited form of coverage to those who may or may not have their
own personal medical coverage. All members of the group should participate. The policy does not provide coverage
for any personal side trips occuring before, during or
after the university-related activity. Other exclusions
apply as well. The cost is $.75 per day per student.
Information and forms are available by clicking
here. Or e-mail Paul Mueller @ paul.mueller@wwu.edu
Student Professional Liability
Insurance for Internships and Field Work Experience
Healthcare-Related Activities:
Western Washington University’s Student
Medical Malpractice Insurance Program
is ONLY available to WWU students and provides
professional liability insurance to WWU students
who furnish mental and physical healthcare-related
professional services during internship or field
experience work as required under a WWU degree
curriculum. Students must be enrolled and
engaged in an internship or field experience
course, or any of the student’s related
degree curriculum courses, at the time of internship
or field experience work.* Some examples
include athletic trainer, mental health counselor,
school counselor, dance therapist, drug and
alcohol counselor, marriage and family counselors,
audiologist, language-speech pathologist, dietitian,
physical therapist, social worker, occupational
therapist, and services in the physical education,
health and recreation fields. Any academic department
with these or similar fields should make the
Student Medical Malpractice Insurance available
to students. The cost for this insurance is
a flat fee of $5.00 for 12 months of coverage
from the date the fee is paid. It is the student’s
responsibility to make sure the premium is paid
and coverage is current. Information and forms
are available by clicking
here. Or e-mail Paul Mueller @ paul.mueller@wwu.edu
Why
Obtain Student Medical Malpractice Insurance?
(A brief presentation for WWU student interns
only)
*Students NOT enrolled or engaged in curriculum
courses at the time of internship or field experience
work may be able to obtain professional liability
insurance from Healthcare Provider Service
Organization (HPSO). HPSO has no enrollment
requirement, but expects the internship or field
experience work is required part of a University
degree curriculum and that the student will
receive academic credit for it. The annual cost
is around $30, depending on the type of healthcare
profession, and students can view details and
enroll online by clicking
here. This is not a state program.
Student Teaching Activities: Student
membership in the Washington Education Association
(WEA) includes a member benefit of professional
liability insurance when you student teach as
part of your preparation to become a school
teacher. A complete description of the coverage
is available on the WEA
website. Other associations that offer professional
liability insurance plans as part of membership
include the Council
for Exceptional Children (CEC) and National
Association for Education of Young Children
(NAEYC). These are not state programs.
Other Professional Activities:
Some professional associations
offer liability insurance resources to student
members. For example, the National Society of
Accountants (NSA) offers discounted professional
liability insurance protection as a service.
Another resource is through a commercial insurance
broker. For example, Marsh offers professional
liability insurance to students through Marsh
ProLiability. These are not state programs.
Student Accident Insurance:
On-Campus Lab & Hazardous Materials Handling
This is a voluntary accident insurance program
for on-campus lab activity. The program includes
medical expense, dental and accidental death and
dismemberment benefits to students, subject to
the terms of the policy. The policy limit is $10,000.
The cost is $1 per year. Enrollment forms are
available by clicking
here. Note: Departments who are conducting
lab work in the field should continue to purchase
Field Trip Insurance (above) for accident insurance
coverage, not this coverage.
Student Personal Property
Insurance Program
Western assumes no responsibility for loss or
damage to any university resident’s personal
property from any cause. Western strongly recommends
to the university resident to obtain insurance
coverage by either purchasing a renter’s
insurance policy, verifying that coverage is available
under a parent or guardian’s homeowner’s
insurance policy or the resident may purchase
coverage under Western’s Student Personal
Property Insurance Program. Failure to verify
or obtain personal property insurance may result
in unrecoverable financial loss. Brochures and
application forms are available online by clicking
here. Or contact Paul Mueller at paul.mueller@wwu.edu
or Karen Walker at karen.walker@wwu.edu
Student Health Insurance
Plan
For those students without medical insurance,
Western offers a student health insurance plan
through ACE American Insurance Company. For more
information, click on the Student Health Services
link to Health
Insurance and Billing.
Visiting Scholars and Research
Associates
For visiting scholars and research associates
who are not on Western’s payroll and without
medical insurance, health insurance coverage is
available from a number of commercial health insurance
plans. For consultation, please e-mail Paul Mueller
at paul.mueller@wwu.edu.
International Health Plans
Western Washington University strongly recommends
that students and scholars who are outside their
home country and studying at WWU purchase and
maintain an adequate health insurance plan (except
"J" visa holders are required to do
so). In addition, Western also strongly recommends
that students and scholars who are traveling and
studying abroad purchase and maintain an adequate
health insurance plan as well.
Incoming students and scholars:
There are a number of insurers that provide
essential coverage for international students
and scholars who are outside their home country
and studying at Western. Western requires evidence
of health insurance (photocopy of insurance
confirmation letter or I.D. card). Click
here for details.
"J" visa requirements:
US federal regulations requires that each visitor
holding a "J" visa must have insurance
in effect which covers the visitor for sickness
or accident during the visitor’s stay
in the US. In order to comply with the regulations,
the insurance must meet or exceed certain requirements.
Click
here for details.
Outgoing students and faculty:
For Western students and faculty traveling abroad
and engaged in educational activities, a number
of health plans are available. For most student
programs, Western requires evidence of health
insurance (photocopy of insurance confirmation
letter or I.D. card). The University policy
Traveling
Outside the U.S. (POL U5950.17) applies
to travel abroad for students, faculty and staff.
Varsity Athletes - Athletic
Department Medical/Health Insurance Information
For information on the Athletic Department’s
medical/health insurance program for varsity athletes
and what to do when an injury occurs, click
here. This does not apply to Intramural Sports
or Sport Club Programs.
TULIP - Tenant User Liability
Insurance Program (including camps)
This insurance program was arranged by the University
Risk Management and Insurance Association (URMIA)
for higher education institutions like Western.
It is used by Western when an outside organization
or camp operator is planning to rent or use Western
facilities (indoor or outdoor) for a specific
event or activity, including camps or sports activities,
but the outside organization or camp operator
does not have general liability insurance coverage
to protect itself or the University from liability
claims or lawsuits that may arise out of such
use.
Notary Bonds for State Employees
RCW 42.44 requires all individuals applying for
a notary certificate in the State of Washington
to file a $10,000 notary public bond with the
Department of Licensing (DOL) prior to their appointment
as a notary public. RCW 43.19.1935 places the
responsibility and authority for the purchase
of commercial insurance and bonds for all state
agencies with the Risk Management Division (ORM).
As ORM has the authority to authorize state agencies
to make direct purchases, it has established procedures
which allow state employees to purchase notary
bonds directly from the state Broker of Record.
E-mail Paul Mueller at paul.mueller@wwu.edu
for more information or click
here for purchasing instructions.
Special Insurance Requests
Please contact Paul Mueller at (360) 650-3065
or Paul.Mueller@wwu.edu.
Please be advised that state law (RCW 43.41.310)
limits what Western can do outside the state insurance
programs with respect to independently purchased
commercial insurance programs.
|
|
| Tort Liability Claims
Accidents or incidents that may give rise to claims
or lawsuits against the University, including
employees, agents or volunteers (per RCW 51.12),
must be reported as soon as possible to Paul Mueller
at (360) 650-3065 or paul.mueller@wwu.edu.
Click
here for Tort Claim Instructions
Click
here for Tort Claim Form SF 210 - For General
Liability Claims
Click here for Tort
Claim Form SF 138 - For Auto Liability Claims
Vehicle Accidents/Incidents
Any accident or incident that only involves damage
to a state vehicle, regardless of circumstances
or amount of damage, must be handled by the driver
and his/her supervisor as described herein.
Click here
for State Form SF 137- Vehicle Accident Report
Accidental Injury/Illness
Reporting Procedure
Washington State law requires that a worker immediately
report any on-the-job injury to his or her employer
(RCW 51.28.010). Employees must report all injuries
to fellow employees, student or visitors, regardless
of severity. Go to Worker’s
Compensation for instructions on completing
a Western Washington University Accidental Injury/Occupational
Illness Report.
Reporting Loss of University
Funds or Property
University policy POL
U5950.19 - Reporting Loss of University Funds
or Property - outlines the state and University
requirements for individuals who suspect or have
knowledge of a loss to University funds or property.
A loss results in the unauthorized taking of University
(public or non-public) funds or property or other
illegal activity. The step-by-step procedures
for reporting such losses are outlined in University
procedure PRO U5950.19A - Reporting Loss of University
Funds or Property.
If you have any questions about reporting a loss,
contact Western's Internal Auditor at (360) 650-3435,
University Police at (360) 650-3555 or Risk Management
at (360) 650-3065.
Loss to Student’s Property
Western assumes no responsibility for loss or
damage to any property owned by students. If residents
of University Housing have purchased Western’s
Student Personal Property Insurance Program, claims
can be filed online by clicking
here. Also, claim forms may be obtained by
contacting Paul Mueller at paul.mueller@wwu.edu
or Karen Walker at karen.walker@wwu.edu.
Loss to Employee’s Property
Western assumes no responsibility for loss or
damage to any property owned by an employee. Employees
who bring their own property to work should ensure
that adequate insurance coverage is available
under their renter or homeowner’s insurance
policy.
|
|
State
Risk Management Publications
Avoiding the Tenure
Trap
Painful Discoveries:
The Impact of Employment Litigation
Legal & Risk Management
Issues Involving Student Foreign Travel
Top
Ten Tips for Avoiding Campus Employment Lawsuits
Learning
Outside the Classroom: Managing Experiential Program
Risks
Who’s
Responsible for Student Clubs?
|
|
|
Background: Since rollover
problems with 15-passenger vans were validated
by the National
Highway Transportation Administration (NHTSA)
in 2001, the use of 15 and 12-passenger vans
for passenger transport has been a concern for
the University. The University adopted its own
large passenger van safety measures in 2001 and
the Office of Financial Management (OFM) moved
forward with state-wide
measures in 2003, which were incorporated
into the University's large passenger van safety
measures.
The state recently experienced two rollover accidents
involving 15-passenger vans operated by Wasington
State University (WSU) and Columbia Basin Community
College (CBCC). Serious injuries occurred in both
accidents, but two fatalities occurred in the
CBCC accident. OFM appointed a Loss Prevention
Review Team (LPRT) to analyze the accidents. The
LPRT
issued a report in October 2005 with a recommendation
to the state to phase out 15-passenger vans for
passenger transportation. In addition, the report
included recommendations to universities and community
colleges about 12-passenger vans. The report states
that prior to these accidents, the state experienced
six rollover accidents all involving colleges
or universities.
In response to the LPRT report, the University
issued a Safety
Advisory detailing:
To enroll in online van training:
Please call x6582 or x3065. You will need to provide
your name, W#, novell username, department and
supervisor's name. This is a Blackboard Course
and includes a PowerPoint presentation, 10 point
quiz, and two state forms that need to be downloaded,
printed and signed by the driver and driver's
supervisor. The completed forms stay in departmental
files. Reference material is available online
as well.
_________________________________________________________________________________________________________
Background: The State
of Washington requires all state drivers, including
faculty, staff, student and volunteer drivers
who may operate a vehicle on behalf of the University,
to complete the state Basic Driver Safety Program.
In addition, there are special requirements for
so-called "Specified Drivers" who drive
frequently or have been involved in accidents/incidents
while driving on official University business.
The links shown below will take you to web-based
tools to assist with compliance.
Tools for compliance:
DRIVERS (click here)
SUPERVISORS of Drivers
(click here)
SPECIFIED DRIVERS (click
here)
_________________________________________________________________________________________________________
INSTRUCTIONS: This
program must be completed for each new and existing
driver (i.e. all faculty, staff, volunteers, and
student drivers) who operate state, rental or
privately owned vehicles on behalf of Western
for official state business. The following action
items and corresponding checklist must be completed
prior to your initial driving assignment and prior
to vehicle operation. The driver is only required
to complete this program once in the individual’s
driving career at Western, unless the individual
becomes a “Specified Driver,” which
means the individual drives frequently or has
been involved in accidents/incidents while driving
on behalf of Western (more on that later).
NOTE: Check with your supervisor or unit head
first before completing this on your own. Your
department or unit may have other procedures in
place to comply with state regulations.
STEP 1 - Download and print
Safety
Checklist for State Drivers;
STEP 2 – With the printed
checklist in hand, complete the corresponding
action items listed below under Basic
Driver Safety Program;
STEP 3 - Take the completed
checklist to your supervisor, or authorized designee,
for review and signature. The completed checklist
should be kept in the supervisor’s departmental
files for the duration of the individual’s
driving responsibilities at Western. You are done!
Basic Driver Safety Program
- Action Items:
1. Driver’s License:
Attach a photocopy of your driver’s
license to the checklist OR
your supervisor must visually check the
driver’s license to determine that it is
valid under Washington law. In either case, the
supervisor must check that the driver’s
license: 1) has not expired; 2) photo matches
the driver and name matches Western's records;
and 3) birth date indicates the driver is a minimum
of 18 years old (minimum 21 years old for 12-passenger
vans). The Department of Licensing website provides
information on licensing
requirements.
You can check online whether a driver has a valid
Washington
State Drivers License.
2. Experience: Verify
that you have driven for at least two (2) years.
At least five (5) years for 12-passenger van drivers.
3. Invalid driver’s
license procedures: As a driver, you must
report to your supervisor by the next business
day any time the applicable licensing agency notifies
you that your driver’s license has been
revoked, suspended or otherwise determined invalid.
4. Access to state policies:
You have access to state policies online
at SAAM
Chapter 12-Transportation.
If you do not have daily access to a computer
and internet, advise your supervisor accordingly
and request other arrangements.
- To help you comply with applicable state
regulations, you can review As
a DRIVER, how do the policies affect me? Drivers license requirements
- Vehicle use limitations
- Required safe driving practices
- Driver responsibilities - State vehicles
- Driver responsibilities - Private vehicles
- Insurance requirements for private vehicles
- To promote safety awareness, you should strongly
consider viewing the state’s 12-minute
video called “Safe
Driving Habits: A State of Mind.” The
video is viewable online at the State Division
of Risk Management website.
5. 12 and 15-Passenger Van
requirements: In addition to the Basic
Driver Safety Program, van drivers must comply
with the Western’s large passenger van safety
measures and training. Complete information is
available online by clicking
here.
6. Specified
Drivers: You may meet the criteria for
“Specified Driver.” If so, additional
state requirements and forms are required, so
you must consult with your supervisor. “Specified
Drivers” are those individuals who, while
driving on behalf of Western:
1. Operate vehicles more than 1,000 miles per
month at least 6 months out of the year (need
not be consecutive); and/or
2. Within a 24 month period has accumulated two
or more at-fault accidents/incidents resulting
in damage to state vehicle
and/or property of another party; and/or
3. Within a 24 month period has accumulated
one or more at-fault accidents resulting in
bodily injury to driver, passenger or another
party.
If “Specified Driver” applies to
you, talk to your supervisor.
7. Student Driver Agreement:
If you are a student and plan to use your
own private vehicle on behalf of Western, you
must download and sign the Student
Driver Agreement. Attach the agreement to
the completed Safety Checklist for State Drivers
and give to your supervisor.
You are done! Take
the completed checklist to your supervisor, or
authorized designee, for review and signature.
The completed checklist will be kept in the supervisor’s
departmental files for the duration of the individual’s
driving responsibilities at Western.
Return to beginning of DRIVERS
Return to State Driver Information
Center
___________________________________________________________________________________________________________
INSTRUCTIONS: State
policies have numerous safety-related requirements,
including the Basic Driver Safety Program for
all drivers, and additional requirements for "Specified
Drivers" who drive frequently or have been
involved in accidents/incidents.
"Supervisors"
for this purpose are described are faculty or
staff responsible for authorizing drivers and
the use of vehicles on behalf of Western for official
business. It is understood that individuals with
this authority may or may not meet the state's
technical definition of "supervisor"
per WAC 251-01-395. In addition, this authority
may be delegated by the expected supervisor to
another individual within a department.
STEP 1 - Become familiar with
Supervisor’s
Responsibilities;
STEP 2 - Have each driver complete the Basic
Driver Safety Program under DRIVERS
on their own and instruct them to bring their
completed Safety
Checklist for State Drivers to you for review
and signature; OR
You may choose to assist your drivers with completion
of the Basic Driver Safety
Program in a classroom setting or one-on-one.
Upon completion of the action items, you and your
driver should jointly complete and sign the Supervisor
Safety Checklist for State Drivers;
STEP 3 – Determine which drivers meet the
criteria for Specified
Drivers. These are drivers who driver
frequently or have been involved in accidents/incidents
while driving for the University. When determined,
you and your driver have additional requirements
as outlined.
NOTE: The completed checklist(s) should
be kept in your departmental files for the duration
of the driver’s driving responsibilities
at Western. The driver is only required to complete
this program once in the individual’s driving
career at Western, unless the individual becomes
a Specified Driver.
Official State
Documents for supervisors reference:
State SAAM Chapter 12 – Transportation:
http://www.ofm.wa.gov/policy/12.htm
State SAAM Chpater 10 - Travel: http://www.ofm.wa.gov/policy/10.htm
Return to beginning of
SUPERVISORS
Return to State Driver Information
Center
__________________________________________________________________________________________________________
INSTRUCTIONS: Supervisors
are responsible for meeting additional requirements
for drivers who meet the state criteria for “Specified
Drivers.” This responsibility includes monitoring
authorized drivers on an ongoing basis and determining
who meets the criteria. Specified Drivers are
those individuals who, while driving on behalf
of Western:
1. Operate vehicles more than 1,000 miles per
month at least 6 months out of the year (need
not be consecutive); and/or
2. Within a 24 month period has accumulated two
or more at-fault accidents/incidents resulting
in damage to state vehicle and/or property of
another party; and/or
3. Within a 24 month period has accumulated
one or more at-fault accidents resulting in
bodily injury to driver, passenger or another
party.
STEP 1 - Supervisor needs
to re-review with the driver and complete as new
the Supervisor
Safety Checklist for State Drivers;
STEP 2 - Supervisor must complete
with the driver the action items in the
Supervisor
Checklist Addendum for Specified Drivers and
then attach this form as an addendum to the first
checklist. The completed addendum and updated
checklist should be kept in the supervisor’s
departmental files.
Supervisor's Action Items:
1. Update the original Supervisor Safety Checklist
for State Drivers.
2. Supervisor must review with driver four specific
SAAM Chapter 12 policies as follows:
Subsection 12.10 –
About
Transportation Policies, including Authorized
Drivers and Passengers
Subsection 12.20 –
Agency
Motor Vehicle Management
Subsection 12.30 –
State
Driver Requirements
Subsection 12.40 –
Insurance
Coverage and Related Requirements
3. Have specified driver complete defensive driver
training: Arrange for the driver to complete
Defensive/Safe Driver
Training. The Department
of Personnel offers a course in Olympia and
may visit the campus if enough drivers are interested.
Another option is an online course offered by
the National Safety
Council. If you have any questions, contact
Paul Mueller at x3065 or e-mail @ paul.mueller@wwu.edu
Return to beginning of SPECIFIED
DRIVERS
Return to State Driver Information
Center
_____________________________________________________________________________________________________________
|
|
Drivers Using Rental
or Privately Owned Vehicles
Go to Western’s State
Driver Information Center for state policies,
procedures and forms for supervisors and drivers.
Rental Vehicle Risk Management
Issues
Outlined below is a list of available agencies
and related insurance information:
Enterprise Rent-A-Car
The current state contract is with Enterprise
Rent-A-Car. Enterprise assumes all risk of loss
or damage to the rental car and provides primary
liability insurance coverage for Western and
its employees. No additional insurance coverage
is required to be purchased. The local Enterprise
agency has a large selection of cars and vans
available for rent. Please contact Debbi Baughn,
Travel Desk, at 650-3341 or e-mail Deborah.baughn@wwu.edu
for more information.
All Other Rental Car Agencies
(including Fountain and Budget Rent-A-Car)
This is a vulnerable area because Western’s
coverage is limited. The state recommends that
renters use the state's corporate VISA card
(described below) or, at a minimum, make sure
they purchase the damage waiver (CDW or LDW).
Otherwise, the renter's department is responsible
for physical damage to the rental car. In addition
to this, the renter should decide whether to
purchase the supplemental liability insurance
coverage. Although liability insurance is provide
by the state, it is only provided for vehicle
use on official state business. Any other use
may not be covered. Renters can also check with
their own personal auto insurer to verify their
own coverage extends to the use of the rental
car. Please contact Debbi Baughn, Travel Desk,
at 650-3341 or e-mail Deborah.baughn@wwu.edu
for more information.
Savings with Western’s
Corporate VISA Card
The State offers employees a VISA corporate
charge card that may automatically provide coverage
for loss or damage to the rental when using
the card. Some vehicles and trucks are excluded
from this coverage, so please read your credit
card agreement for details. If coverage applies,
the card allows renters to decline the costly
"damage waiver" offered by the rental
car agency. However, the remaining insurance
coverages must be purchased. The application
process for the VISA card is easy and there
is no membership fee. Applications are currently
available from Debbi Baughn, Travel Desk, at
650-3341 or e-mail Deborah.baughn@wwu.edu.
Using Professional Bus
Services
Western has arranged contractual arrangements
with local bus companies that permit WWU departments
to schedule a trip with the confidence that they
are receiving a fair price and will experience
a safe journey. Information is available from
Purchasing.
Using an Aircraft on Behalf
of Western
University
policy POL-U5950.15 - Using Non-Owned Aircraft
- requires that you contact Risk Management
before using an aircraft on behalf of Western.
Liability and hull insurance, risk management
and other related information regarding the use
of aircraft is available from Paul Mueller at
650-3065 or e-mail at paul.mueller@wwu.edu.
State Office of Financial Management maintains
the State
Administrative and Accounting Manual (SAAM 70.50)
that outlines the state’s policies and
guidelines for the use of aircraft on behalf of
state agencies.
Using Watercraft on Behalf
of Western
Please call Risk Management before acquiring or
first using watercraft on behalf of Western. Liability
and hull insurance coverage is NOT automatic.
Insurance and risk management information regarding
the use of watercraft on behalf of Western is
available from Paul Mueller at 650-3065 or e-mail
at paul.mueller@wwu.edu.
|
|
University
Risk Management and Insurance Association
United Educators
Insurance Risk Retention Group, Inc.
Public
Risk Management Association
Chartered
Property and Casualty Underwriter (CPCU) Society
The Municipal Research
& Services Center (MRSC)
The National Association
of College and University Attorneys
Washington
State Risk Management
Washington State Office of the Attorney General
|
|
|
 |