Facilities Maintenance Services

Facilities Maintenance Services is responsible for the operation, general maintenance and repair of all university buildings and structures.

Services Provided

Maintenance Service Definitions

What's the Difference between Academic, Auxiliary and Utility Systems?

  • Academic (State-funded) Maintenance: This includes all maintenance work provided for:
    • Academic buildings (this link provides the list of academic buildings these services are provided in).
      • Within academic buildings, the state funded operating budget basically covers all systems or equipment that are permanently attached and/or wired and/or plumbed to the facility.  All exceptions, and other systems and/or equipment that are typically movable, are maintained through self-sustaining budgets.  See "Who pays for maintenance throughout campus," for a list of the exceptions paid through self-sustaining budgets.
    • All utilities to all campus buildings.  This includes work on the utility system to the first point of control within each building.
    • All work on campus grounds.
  • Auxiliary (Self-sustaining) Maintenance: This includes all maintenance for auxiliary buildings (this link provides the list of auxiliary buildings these services are provided in) and any maintenance not covered within state-funded maintenance described above.
  • State Funded Utilities - Utility Maintenance versus Building Maintenance:  State funded utility systems are maintained up to and including the first point of connection in each campus building.  Building maintenance covers everything within the facility up to the fist connection point for utilities serving the facility.

Academic & Auxiliary Facilities Maintenance Services

This shop includes all Maintenance Mechanics assigned to specific buildings and/or utility systems. (See Assignments.) In general, academic facilities maintenance is funded by the state with some exceptions and auxiliary facilities are maintained on a recharge basis. (See "Understanding Maintenance Types and Funding Needs," for a complete explanation.) The maintenance mechanics are the first line trades for maintenance services and provide the following:

  • Building mechanical systems maintenance including heating, ventilation and air conditioning equipment (HVAC)
  • Building system inspections
  • Classroom furniture repair (all departmental furniture is self sustaining work)
  • Door and window maintenance
  • Facility preventative maintenance
  • Fixed shelving repairs
  • Fountain maintenance (Fisher Fountain)
  • Light fixture maintenance
  • Motorized projection screen maintenance
  • Plumbing fixture maintenance
  • Pool maintenance (Carver and Wade King Recreational Center)

FM Shops that provide these services

Utility Maintenance Services provides essential scheduled maintenance for the utility systems on campus.

Fiscal Year 2010 and 2011 Budget Reduction Impacts

Fiscal Year 2010

State funded building and utility maintenance services were reduced by 7.9%.  This included the loss of 2.5 FTE with benefits and operating support.  This was done while campus gross square footage (gsf) grew from the addition of the new Academic Instructional Center building and over 16,000 gsf of new space added from minor capital funding, some of which will be completed in fiscal year 2011.  Generally fiscal year 2010 reductions can be described as the loss of funding for all new and renovated facilities while the physical maintenance and preservation work for the added space is still required.  Assuming the additional space is maintained at the same levels we previously provided to state funded space the reduction is equivalent to 20%.  This translates to the following changes in service:

  • Delayed response to service calls
  • Equipment impacting occupants will remain in disrepair longer.
  • Complaint increases from occupants
  • A stronger emphasis on asset preservation and less attention to client requests that do not directly impact the assets preservation.

Fiscal Year 2011 - as of 8-30-10

The following reductions have occurred and there may be additional this fiscal year.

As of 8-30-10 - Building and Utility Maintenance has been reduced 1 FTE with benefits and operating support.  This is a 2.3% reduction in services after the fiscal year 2010 reductions for a total reduction in service of 22.3% to date.  This additional reduction translates to the following changes in service:

  • Reassignment of Maintenance Mechanic areas within state funded facilities to spread out space maintained by the lost position.  This results in each Maintenance Mechanic maintaining an average of 299,000 gsf.  The goal to effectively maintain state funded space is 200,000 gsf per Maintenance Mechanic.  This means:
    • Further delayed response to service calls.
    • Additional equipment impacting occupants will remain in disrepair longer.
    • Additional complaint increases from occupants.
    • Additional stronger emphasis on asset preservation and less attention to client requests that do not directly impact the assets preservation.
  • Crew overhead support and related services were cut 5.8%.  This means:
    • Shop equipment will be replace much less often forcing the use of aging equipment in disrepair.
    • Shop vehicles will be replace less often.  Prior to reductions we were replacing at a + - 12 year average replacement.  The Governor previously had the directive to state agencies to keep their fleets newer than 8 years old.  To keep our aging fleet operational we have seen an increase in maintenance costs.
  • FM has been working to improve "stick and stay" on FM self-sustaining projects.  This has provided efficiencies to our clients by not having crews pulled off projects as often for state funded building and utility reactive maintenance.  These reductions are likely to require more FM self-sustaining project interruptions undermining "stick & stay" efficiencies.

Metrics

Facilities and Utility System Maintenance Metrics

Training - Under construction

Contact Us

Facilities & Utility Maintenance Services

David Sherwood, Manager of Facilities & Utility Maintenance Services

  • email:
  • Phone: (360) 650-3727

See the FM Shop providing the maintenance services above for the shop contact information

Related Links - Under Construction

 

FacilityMaintSvcs

Page Updated 07.03.2014