Help Desk

Accounts Payable FAQ's

Where do I send invoices from vendors?
Invoices should be sent directly to Accounts Payable Department for prompt payment and not to the department. Remind vendors to reference the Purchase Order number on their invoice.

How long does it take to get a check from Accounts payable?

• Timeline – Our goal is to process check requests and reimbursements within 7 to 10 business days after receipt of properly completed paperwork.
• Check processing occurs on Tuesday & Fridays except Holidays.
• Reimbursements must be sought in a timely manner; 60 days from incurring the expense.

What are the important deadlines?
Fiscal Year End (June 30): Look for Fiscal Year end calendar for critical deadlines that must be met during June & July. Start planning for any large dollar purchases before March of each year.

Who do I call with questions?
Resources – Refer to the A/P website, and feel free to contact the Accounts Payable Department for clarification on rules and regulations.

What is Use Tax?
Use tax is the tax we are obligated to pay when vendors do not collect WA ST Sales Tax on purchases we made from them. The Use Tax Rate is equivalent to our sales tax rate.

Who do I contact if I have a question about a Banner charge?

Document Reference Contact List

 

Document Reference	Department	Type of Entry	Contact	Phone Ext.	Mail Stop
*xxxxxxx	Accounting Services	Encumbrance Transaction	Ellen Yang	2445	1420
Axxxxxxx	WWU Foundation	Foundation Suspense Clearing	Lisa Keene	2004	9034
ACGxxxxx	Accounting Services	Uploads	Diane Fuller	4002	1420
ATSxxxxx	ATUS	Recharges Uploads	Sheri Kaufmann	3142	9094
Bxxxxxxx	Budget	Budget Office JV	Carrie Thurman	2112	9014
BDRxxxxx	Budget	Budget Salary Recapture	Carrie Thurman	2112	9014
BFRxxxxx	Bureau of Faculty Research	Grant Overhead Uploads	Rose-Mary Barstad	2313	9038
BKSxxxxx	Bookstore	Uploads	Debora Short	7423	9104
BUDxxxxx	Budget	Interface	Carrie Thurman	2112	9014
CMGxxxxx	Cash Management	Interest Distribution, Wire Transfers	Gary Buma	3720	9026
COPxxxxx	Copy Duplicating	Recharges	Li Chang	7315	9117
Exxxxxxx	Accounting Services	Uploads	Ellen Yang	2445	1420
EISxxxxx	Equipment Inventory	Uploads	Jack Herring	3546	9116
Fxxxxxxx	Payroll	Payroll Interface	Marilyn Johnson	3565	5221
FCTxxxxx	WWU Foundation	Foundation Cash Transfer	Diane Fuller	4002	1420
FDSxxxxx	WWU Foundation	Uploads	Randy Senf	3408	9034
FPAxxxxx	Fine and Performing Arts	Uploads	Fred Ramage	7711	9109
Gxxxxxxx	Accounting Services	JV's	Diane Fuller	4002	1420
HSGxxxxx	University Residences	Recharges	Kelley Flaherty	6835	9195
Kxxxxxxx	A/R, Student Accts	Interface	Loa Semrau	2924	9022
Kxxxxxxx	Cash Receipts *	*Kxxxxxxx with a document reference #	Becky Kellow	4530	9004
LKSxxxxx	Lock Shop	Recharges	Kevin Conforti	3687	9130
MOVxxxxx	Transport Services	Recharge s	Jack Herring	3546	9116
MOGxxxxx	Motor Pool	Motor Pool Trip, Misc Physical Plant Charges	Reatha Cammack	6413	9121
MSVxxxxx	Mail Services	Recharges	Judy Magnuson	3770	5996
OMSxxxxx	Computer Maintenance	Recharges	Fred Robson	7737	9059
PCDxxxxx	Purchasing Card	PCard Purchases	Brenda Ancheta	3561	1390
PHYxxxxx	Physical Plant (FAMIS)	Recharges	Steve Ludemann	7502	9121
PRKxxxxx	Parking Services	Recharges	Ronni Olsen	3606	9131
PRTxxxxx	Print Plant	Recharges	Melanie Sorenson	3914	9117
Sxxxxxxx	Student Accounts	JV's	Sharon Hurt	4550	9022
SEVxxxxx	Special Events	Uploads	John Dlouhy	3629	9041
SFSxxxxx	Student Accounts	Refund Vouchers	Sharon Hurt	4550	9022
SPUxxxxx	Student Publications	Uploads	Alethea Macomber	3171	9163
SWSxxxxx	Software Licenses	Recharges	Susan Brown	7388	9097
TELxxxxx	Telecommunications	Recharges	Anne Yake	3009	1450
TLHxxxxx	Telecommunications	Univ Residence Charges	Anne Yake	3009	5221
TNGxxxxx	Staff Training & Development	Recharges	Vic Kiel	7418	5221
TRVxxxxx	Travel Expense	Corporate Card	Debbi Baughn	3341	1420
Uxxxxxxx	Central Stores	Requisitions, Supplies Issues	Jack Herring	3546	9116
UBXxxxxx	Box Office	Recharges	Jessie Philliips	6103	9109
VUUxxxxx	Assoc Students Viking Union	Recharges	Cynthia Meeks	2750	9106

 

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