Vendor Maintenance

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How to Handle Duplicate Vendor Information
1. After identifying the duplicate vendors, note the W#'s.
2. Do not change, update or delete any information on either vendor record.
3. Send an email to Ellen Yang at Ellen.Yang@wwu.edu listing the W#'s and that the vendors may be a duplicate.

Ellen will research whether the vendors are duplicates, determine which W# to continue with, and bracket the other W# with a "DO NOT USE" statement. She will then send an email response with this information to the initiating department.

Having only one person verify the duplicate and make this determination will enable us to keep the information in Banner consistent and correct.

Thank you for your help and please call me with any questions.

Shonda L. Shipman, CPA
Director of Accounting Services

Ellen Yang, Fiscal Tech III
AC 123, MS1420
Tel: 360-650-2445 (v)
FAX: 360-788-7724 (f)
ellen.yang@wwu.ed

General Email: VendorMaintenance@wwu.edu

Forms
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Procedures
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PRO-U5320.12A Creating Customer Records

customer create

PRO-U5320.12B Creating Vendor Records

vendor create process

Policies
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POL-U5320.12 Creating and Maintaining Vendor and Customer Information

Accounting Services creates and maintains Vendor and Customer Information

Accounting Services is responsible for creating, editing, maintaining and auditing all University vendor and customer information.
Vendor information will comply with Federal and State reporting requirements.

Accounting Services will respond to request for information

Accounting Services will respond to employee requests for vendor and customer creation or changes within 24 hours.

Accounting Serivces may delegate permissions to establish and maintain Vendor and Customer records.

Accounting Services may grant vendor and customer system access to a department employee, with the following conditions:
- Employee will comply with internal control procedures for creating and maintaining vendor and customer accounts.
- Accounting Services Director will revoke vendor and customer access for any WWU employee who does not follow the established procedures.