Self-paced training is provided in several formats including demonstrations, tutorials, slide shows, and videos.
|Add an Outlook Mailbox||Online Demonstration (1 min.)|
|Cash Handling||Online Tutorial|
|Cash Handling Training||Blackboard Training & Assessment - (Registration needed, contact Becky Kellow x3720)|
|General Receivables||Online Tutorial|
|Introduction to the Rules of Travel||Slide Show|
|Safeguarding Non-Public Financial Information||Blackboard Training & Assessment - (Registration needed, contact Becky Kellow x3720)|
Where do I send invoices from vendors?
Invoices should be sent directly to Accounts Payable Department for prompt payment and not to the department. Remind vendors to reference the Purchase Order number on their invoice.
What are the important deadlines?
Fiscal Year End (June 30): Look for Fiscal Year end calendar for critical deadlines that must be met during June & July. Start planning for any large dollar purchases before March of each year.
Who do I call with questions?
Resources – Refer to the A/P website, and feel free to contact the Accounts Payable Department for clarification on rules and regulations.
What is Use Tax?
Use tax is the tax we are obligated to pay when vendors do not collect WA ST Sales Tax on purchases we made from them. The Use Tax Rate is equivalent to our sales tax rate.
Visit the Accounts Payable website for more information.
What is a contract?
Any written form of documentation legally obligating the University performance or monetary issues. For example, any document that contains language related to pricing, statement of work, insurance, indemnification, legal venue, rights and responsibilities of either party or similar language, whether or not it involves monetary payment or indicates it requires the signature of the University, should be considered a legal contract.
Who can sign a contract?
The President’s Office delegates signatories. The current list allows for a small number of employees to sign on behalf of the University – Assume that you cannot sign anything that looks like a contract.
Can I hire a consultant?
Due to the strict Washington State personal service regulations, it is best to contact Contract Administration to discuss your Department’s specific contract need.
How do I pay for a Guest Speaker?
The Services/Reimbursement Form is used for initiating payments to guest speakers who provide one-time nonrecurring services, not exceeding $599.99. If travel is paid separately, or service exceeds (3) calendar days, a personal services agreement must be used with approval granted by Contracts Administration.
For more information on Paying Honoraria to Non-employees, refer to POL-U5348.09
Visit the Contract Administration website for more information.
Tips - Coordinate - Plan - Cooperate - Profit
Visit the Travel Services website for more information.
What can I buy?
Departments are authorized to make purchases of up to $1000 without purchasing approval except “RESTRICTED” items. If over $1000 or restricted process as a Department Order on a Purchase Form. All items must deliver to a WWU address.
Restricted Items – what does that mean?
Restricted items are products which, regardless of dollar amount, must be purchased by Purchasing or routed to the appropriate University Department. See the back of the purchase form or the Restricted Items webpage.
What are the State bid limits?
Any item excluding tax and freight that costs more than $3300 must be competitively bid. The larger the amount the more formal (and longer) the process.
What does sole source mean?
It could be a product covered by a patent or an item that is compatible with existing equipment. Please review the Sole Source Justification Form.
Purchasing Card Program (P Card)
Western Washington University is participating in a State contracted procurement card program (P Card). Get your Card by calling ext. 2080. Visit the PCard website for additional information.
Visit the Purchasing website for more information.