WWU Corporate Travel Card

 

 

The WWU Corporate Travel Visa Card

• is issued by US Bank (the card provider).
• is to be used for business related travel expenses only.
• may be obtained by permanent employees only.
• is an individual liability card, meaning, each cardholder receives the bill and makes payment directly to the credit card company.
• cannot be used for personal purchases.
• may be used to purchase business airfare directly with an airline.
• is monitored by the Travel Desk/Accounts Payable.
• allows the cardholder to access, review, and pay for their account online.
• is not a good idea for people who do not travel very often, or are not frequently responsible for making travel reservations for others.

 

Benefits of having a WWU Corporate Travel Card

• Eliminates the need for travel advances
• Allows travelers to make on the spot travel related purchases
• Allows WWU employees to directly purchase airfare

 

The Application

• Complete the WWU Travel Card Application
• needs to be signed by a supervisor.
• should be submitted to the Travel Desk at MS 1420.
• takes approximately two weeks to process (from the time Travel receives it to the time the card arrives).
  

 

Credit limits

• are set by the card provider.
• are established via a credit evaluation internal to the card provider which does not result in a hard hit to the cardholder's personal credit line.
• may be increased upon approval by the Travel Desk and the card provider, as requested by the cardholder.
• may be temporarily restricted, by the Travel Desk, if fraudulent charges, inappropriate use, or a lost card is suspected.

 

Access Online

• is US Bank's online credit card management website.
• allows cardholders to create an online account where they can view their card information, history, and make online payments.
• is access through the web at https://access.usbank.com/
• Instruction: 1. Initial Account Setup; 2. Turn on Email Statement Notifications.
• Account setup instructions
• Email notification instructions

Reimbursement

• of expenses on the card, should be sought via the same method as purchases made with a personal credit card.
• may be made based on receipts, and may not have to wait for the credit card statement.
• will not be made for personal purchases.

 

Termination of the Account

• may occur if the card goes 12 months without activity.
• may be requested by the cardholder at any time.
• may be instigated by the Travel Desk for inappropriate use, or termination of employment.
  

 

Allowable Purchases

• Meals
• Lodging
• Airfare
• Rental Cars
• Registration

 

Prohibited Purchases Include

• Personal items
• Non-travel related expenses
• Non-business related telephone calls

 

Public Record

All documents related to the WWU Travel Card may be fully disclosed as a public record to the extent provided for by the Public Disclosure Laws.

 

Account Information Transfers

If WWU contracts with another financial institution, other than the current provider, the information used to open your WWU Travel Card may be transferred using confidential and secure methods to the new provider, to give you continuous service. All other policy would continue in effect.

 

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