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PaymentNet

 How to Split Funding on PCard Transactions in PaymentNet
When you review or approve transactions in PaymentNet, you can divide the cost among several different Fast Indexes or funds.  Your split funding may include General operating budgets from Chart of Accounts (COA) 1, Foundation funds (COA 2), or grant funds.   Here's how...

  Split Funding on a Transaction:

1. In the Transaction List screen, click on the transaction ID # to go to the Transaction Detail Record screen.
2. Click on the Split button in the upper left-hand corner of the screen. 
3. A page titled Transaction Split for Record ##### will appear. Select the Number of Splits from the pull down menu for up to 20 splits.
4. Once you have determined how many splits you will need, click on the Edit Row button. 
5. You may change the Fast Index and/or any of the budget string components in this row, either by percentage or actual amount. It may be necessary to use the scroll bar at the bottom of the page to see the entire row.
6. To allocate by percentage, click in the Percent field and type the percentage that you want allocated to that budget.  The allocated amount field will update accordingly.  When allocating transaction expenses to various budget codes, PaymentNet will automatically balance the last split proportionally based on the previous percentages entered.
7. To allocate by dollar amount click in the Amount field and type the dollar amount that you want allocated to that budget.  The Percent field will update accordingly.
8. Click on the Save Row button to save the new information.  You will then be able to edit any additional rows.
9. Type in your usual Transaction Notes and mark the appropriate boxes for Tax, Review or Approve.   
10. When you have finished the entire split, click the Save Split button in the upper left corner.  
11. If you would like to cancel the changes you have made, click the Undo/Cancel button.  
12. Click on Return to Transaction List to return to the previous page.

PLEASE NOTE:  If your approver is not a Budget Authority for all of the funds used in the split, make sure you have written permission from the appropriate Budget Authority for each Fast Index or fund.  An e-mail from the Budget Authority kept with your documentation for this purchase is sufficient.  As a courtesy, you might want to print a copy of the Transaction Split page for each Budget Authority, so it can be matched to their monthly budget reports.

Date of last update - 02/02/2006