Records Series Title and Statement of Function/Purpose
|
Location and Retention of Official Copy
|
Retention of One Other Copy |
| Meeting Minutes and Agenda, Board of
Trustees.
Provides an official record of the Board of Trustees
regularly scheduled and special meetings. |
Board of Trustees/ President's Office:
6 years after end of calendar year; transfer
to University
Archives at end of retention period for historical
preservation; retained for intrinsic value
|
|
| Meeting Minutes and Agenda, College/Departmental
or Program Committee Records. Includes meeting
agendas, minutes, reports, correspondence and
related materials documenting activities of colleges,
departments or program committees. |
Originating office: 6 years after end of academic
year; transfer to University Archives at end
of retention period for historical preservation
|
|
| Meeting Minutes and Agenda, Curriculum Council. (Humanities and Social Sciences) Minutes establish curriculum
policy for College of Humanities & Social Sciences; minutes
for FAC document policy-making process of Humanities & Social Sciences. |
College of Humanities & Social Sciences , Dean's Office:
7 years after end of fiscal year; transfer to
University Archives at end of retention period
for historical preservation
|
|
| Meeting Minutes and Agenda, Faculty
Senate. Provides an official record of proceedings of
the Faculty Senate. |
Faculty Senate Office: 10 years after the end
of the academic year; transfer to University
Archives at end of retention period for historical
preservation
|
|
Meeting Minutes and Agenda, Search
Committee Records: Positions of Faculty and Professional Staff,
Not Including President, Vice-President, Dean
or Director. Resumes, applications and other
documents from applicants and search committees
pertaining to selection of faculty and professional staff
for both hired and non-hired positions.
Note: All applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant, are exempt from public inspection and copying
(reference RCW 42.56.250) |
Office conducting
search: 3 years after end of calendar year. May transfer
records to the Archives & Records
Center for storage, or retain in office for the three year
period. |
|
Meeting Minutes and Agenda, Search
Committee Records: Positions of President, Vice-President,
Dean and Director. Resumes, applications and
other documents from applicants and search committees
pertaining to selection of President, Vice-President,
Dean or Director for both hired and non-hired
applicants.
Note: All applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant, are exempt from public inspection and copying
(reference RCW 42.56.250) |
Office conducting
search: 3 years after end of calendar year. These
records have ongoing historical value; transfer
to the University Archives at end of retention period for preservation. May also store in Records Center when search is concluded.
|
|
Meeting Minutes and Agenda, Tape Recordings.
Audio Tape recordings of committee, council or
board meeting minutes. Proceedings transcribed
and printed in official minutes.
|
Any Office:6 years after end of fiscal year |
|
