Includes records pertaining
to curriculum development, course offerings, and
other activities providing
instruction.
|
Records Series Title and Statement of Function/Purpose
|
Location and Retention of Official Copy
|
Retention of One Other Copy
|
| Accreditation
Documentation. Statistical, descriptive
and evaluative materials necessary to achieve
and maintain accreditation for a college,
department, or program with the professional
association that sets the standards related
to that discipline. May include accreditation
standards and requirements. Evaluative materials
must have been created specifically for accreditation. |
Appropriate Dean, Department
or Program: 6 years after accreditation
received; transfer to University Archives at
end of retention period for historical preservation |
|
| Conference
Records. May include agendas, correspondence,
publicity materials and other documents.
Provides a record of each conference, seminar,
workshop, or other event department sponsored. |
Any office: 3 years
after end of fiscal year; transfer to University
Archives at end of retention period for historical
preservation |
|
Course
Content/Information File. Provides a
description of departmental courses. May
include outlines, syllabi, credits, bibliographies,
textbook lists, sample exams, etc.
Sample
exams are non-disclosible public records
under RCW 42.17.310(1)(f). |
Academic department: 2
years after course discontinued; transfer syllabi to University Archives at end of retention period for historical preservation. |
|
| Course
Folders - Extension Classes. Material
related to each course offered through Extended
Education & Summer Programs establishing
academic approval, credit or non-credit course,
type of class, location, instructor's contracts
and budget. |
Extended Education & Summer
Programs: 6 years after termination of
contract; transfer to University Archives at
end of retention period for historical preservation |
|
| Course
Offering and Schedules Preparation Files. Includes
back-up material used by departments in preparation
of catalog copy, brochures, class schedules,
and new and revised course material. |
Department: 3 years
after end of fiscal year |
|
| Curriculum
and Course Proposals. (Approved) Provides
a record documenting the development and implementation
of instructional programs and individual courses.
Includes new/revised course applications, proposals,
and supporting papers. |
College curriculum
committees: 10 years after end of fiscal
year; transfer to University Archives at end
of retention period for historical preservation |
|
| Curriculum
and Course Proposals. (Denied) Provides
a record documenting the planning and development
of denied programs or courses. Includes new/revised
course applications, proposals, and supporting
papers. |
College curriculum
committees: 10 years after end of fiscal
year; transfer to University Archives at end
of retention period for historical preservation |
|
| General
Catalog Course Revisions. Contains back-up
material used in preparation of general session
catalogs. |
Curriculum Office: 5
years after catalogs printed |
|
| Master
Class Schedules. Schedules of classes offered.
Includes information on instructor, location,
dates and times. |
Registrar: 5 years
after end of academic year; transfer to University
Archives at end of retention period for historical
preservation |
|
| Summer
Session Course Revisions. Contains back-up
material used in preparation of Summer Session
catalog. |
Extended Education & Summer
Programs: 5 years after catalog printed |
|
| Summer
Session Curriculum Planning Files. Documents
planning for summer session curriculum, publications
and programs. May include correspondence, notes,
planning materials. |
Any department: 3
years after end of summer session |
|
| Textbook Requisition.
Form used by faculty to order textbooks from
Bookstore.
Includes pertinent information related to department,
course, quarter, instructor and textbook. Signed
by department chair and instructor.
| Students' Co-op Bookstore: 1.25
years after end of quarter. |
Any office: Retain
until administrative needs satisfied. |
