(Revised) October 2001

The following materials are considered to have no administrative, legal, fiscal or archival requirement for their retention. They may be disposed of when no longer needed for reference.

• Document Errors. Incorrect versions of documents, forms or reports that had to be regenerated in order to correct errors in typing, data entry, spelling, grammar, or format.
• Duplicate Copies. Duplicate copies of correspondence, forms, bulletins, reports, hard copy printouts from a database, electronic files extracted from a master file or database, mailing lists, and other duplicates used only for reference or informational distribution.
• Information-only copies. Copies or extracts of document distributed for reference or convenience, such as announcements or bulletins.
• Preliminary Drafts. Drafts of documents that represent stylistic, spelling, grammatical, or other changes.
• Published Reference Materials. Printed materials received from other WWU offices or off-campus institutions which require no action and are not needed for documentation purposes. (Note: Two copies of all WWU publications are transferred to Wilson Library Special Collections for historical purposes by University Publications at time of printing.)
• Requests for Information. Routine memos or forms used to request, or respond to requests, for information.
• Routing Slips. Memos used to direct the distribution of a document.
• Stocks of Publications. Stocks of departmentally-produced printed documents which have been superseded or are obsolete. May include program brochures, booklets, flyers, forms, directories, manuals, posters and other informational materials produced by a department for wide distribution. (Note: Two copies of all WWU publications are transferred to Wilson Library Special Collections for historical purposes by University Publications at time of printing.)
• Transmittal Information. Memos and facsimile cover sheets which accompany a document, but do not add any substantive information to the transmitted material.