What is CAPP?CAPP Degree Evaluation is an advising tool used by both students and advisors to evaluate course work against degree requirements. CAPP produces a report reflecting academic progress toward completion of an undergraduate or graduate degree in a student's declared or proposed major. The CAPP degree evaluation report shows how Western Washington University courses, transfer courses, and courses in progress apply toward degree requirements. You can initiate a degree evaluation, view results, and print evaluation reports via Web4U.
Important Reminders
- CAPP degree evaluations are not official. For undergraduate students, final approval for graduation is required by the student's department and the Registrar's Office. For graduate students, final approval for graduation is required by the student's department and the Graduate School.
- CAPP Degree Evaluation does not take the place of regular academic advising.
- Not all degree programs have been set up in CAPP.
- CAPP can only be used for catalog years beginning Fall 2003 to present. Requirements for future catalogs are not available.
- For all students, CAPP evaluates the GUR based on the current requirements.
- Not all transfer work has been equated to WWU classes. Credit is not awarded for non-transferable courses, including failed courses and those below the 100-level. These courses will not show up in the Degree Evaluation reports. Course-by-course transfer equivalents are available for students entering Winter 2006 and later.
- Undeclared majors and pre-majors must use the "What-If Analysis" on selected degree programs or the General University Requirements.
Instructions to Request a Degree Evaluation - For Students
If you are a matriculated Western student, you can log onto Web4U to request, view, and print degree evaluations for any degree program available in CAPP.
- Login to Web4U
- Select Student Services and Financial Aid
- Select Student Records
- Select Degree Evaluation
- Select a Term (Select current term; Submit)
- Links at Bottom of Page: Select Generate New Evaluation (to produce a degree evaluation for the listed curriculum) or What-if Analysis (to produce an evaluation for any available program and major). NOTE: Undeclared majors and pre-majors must use the What-if Analysis option .
Generate New Evaluation
- Program (Select radio button. If radio button is not available, you must use the What-if Analysis option)
Term (Select your anticipated graduation term)
Generate Request
- Submit
What-if Analysis
- Entry Term (Select the term the requirements will be evaluated against; Continue)
- Program (Select program; Continue)
- First Major (Select major; Submit)
- Evaluation Term (Select your anticipated graduation term)
Generate Request
- Submit
CAPP Glossary of Terms:
| Area: |
An area represents each major component of a degree program, such as GUR requirements or electives. |
Attribute: |
An attribute identifies specific characteristics of courses and students that can be used in degree evaluation (HUM and SSC are examples of GUR course attributes). |
CAPP: |
Acronym for the Curriculum, Advising and Program Planning software (Degree Evaluation). CAPP tracks a student's progress towards a degree or General University Requirements. |
Catalog Term: |
Appears on the degree evaluation and is the same as "Entry Term".
|
Connectors: |
"And", "or", and "none" are the three types of connectors used in CAPP Degree Evaluation. These connectors are used when defining detail requirements for programs and areas. They allow combinations such as the number of credits and/or courses required. |
Curriculum: |
The programs offered at Western Washington University are what constitute the curriculum. These include such basics as level, degree, major, and minor. |
Degree Evaluation: |
The process of running an evaluation via Web4U. Checks coursework against degree requirements and generates a report. |
| Entry Term: |
The term your requirements will be evaluated against. For undergraduate students, "Entry Term" is the term of major declaration. For graduate students, "Entry Term" is the term you matriculated. |
Evaluation Process: |
The process by which you check progress toward a degree or General University Requirements. When you run the evaluation process, CAPP checks course work against requirements and generates a report. The report details whether or not the student has completed the requirements of the program and why. |
Evaluation Term: |
Anticipated term of graduation. |
Exception: |
An exception reflects any changes, such as waivers or substitutions, applied to your academic program by your adviser. This allows CAPP to individualize your specific degree program. |
Expected Graduation Date |
At WWU, the date does not always reflect the actual Expected Date of Graduation and should be ignored. The Expected Graduation Date is set a number of years beyond the current quarter so that loan companies do not put students in repayment status. |
In Progress: |
Courses a student has enrolled in that have not yet been graded and entered into academic history. Will be shown as source code ‘R' in the report. This report assumes you will satisfactorily complete the courses for which you are currently registered and that none of these is a duplicate or exceeds the maximum allowed toward degree requirements. |
Met: |
Indicates requirements for a program or area have been satisfied. |
Not Met: |
Indicates requirements for a program or area have not been satisfied. If the student has transfer work that has not been equated to WWU courses, Credit Evaluators in the Registrar's Office or department advisor will need to determine if the area has been met. |
Overall GPA: |
Current grade point average for all courses taken at WWU. |
Program: |
A program is always the goal that a student is aiming for; be it a degree or General University Requirements. |
Program GPA: |
Is not used at WWU. |
Requirements: |
The detailed specifics of what the program or area require. Requirements can be things such as the specific grades allowed, maximum number of courses, and minimum GPA's. The General University Requirements, major, and other university requirements are broken down into specific pieces known as area requirements. Each area requirement is independent and must be satisfactorily completed. The requirements are not completely satisfied if any individual area requirement is deficient and is marked “Not Met”.
|
Result as of: |
The date the degree evaluation was generated. |
Rule: |
A rule is used to handle complicated requirements such as:
Selecting three courses from a list of ten courses;
Selecting one course from a list of possible courses;
Selecting one course each from three of five lists. |
Used: |
Indicates the number of credits/courses used for the degree evaluation. Includes in progress courses. |
| Unused: |
Indicates the number of credits/courses not used for the degree evaluation. Generally contains courses with the grades of F, X, U, K, NP, and W. |
Frequently Asked Questions
The following questions have been provided to help you with troubleshooting issues related to the CAPP (Curriculum, Advising, and Program Planning) Degree Evaluation System. If, after reviewing these questions and answers, you need additional information, please contact your academic advisor or the Registrar's Office.
CAPP Availability and General Information
Placement of Courses
Majors and Minors
Grade Point Averages
Resolving Errors or Questions
Who can use the CAPP degree evaluation?
Matriculated, degree-seeking students can use CAPP. However, only students entering WWU Winter 2006 and later will have detailed course equivalency information for transfer courses appear on the evaluation. Therefore, any evaluation processed by students who earned transfer credit in any term prior to Winter 2006 will not contain detailed information about the requirements which they have already completed at a transfer institution.
I am completing GURs from a catalog prior to Fall 2005. Can I still use CAPP?
You may still be able to use CAPP to evaluate your other degree requirements, but the evaluation will not list correct GUR requirements. If you need assistance in determining outstanding GURs, contact Academic Advising in OM 380.
I declared my major prior to Fall 2003. Can I still use CAPP?
You may still be able to use CAPP to evaluate your GURs, however, the evaluation will not list correct major requirements. See your major advisor for specific major requirements for the catalog year in which you declared. (See preceding question and answer.)
Some courses on my degree evaluation are hyperlinked to the online catalog, and some are not. How can I see the descriptions for all courses in my program?
The system only hyperlinks courses that you have not yet taken and that are specifically required (i.e., not part of a list of several courses) for your program to the online catalog. To look for other course descriptions, go directly to the online catalog and follow the prompts there.
Are there requirements that CAPP doesn't check?
Yes. CAPP does not check requirements for Teacher Certification and some degree programs. You should use CAPP in conjunction with your General Catalog and any information that your major discipline provides to you to ensure that you remain on track for graduation.
What is a "What-If" Evaluation?
The "What-If" option allows you to run an evaluation for any available program and major. This option is also used when generating an evaluation for a second major.
What does “Entry Term” mean? What does “Evaluation Term” mean?
"Entry Term" is the term your requirements will be evaluated against. For undergraduate students, "Entry Term" is the term of major declaration. For graduate students, "Entry Term" is the term you matriculated. "Evaluation Term" is your anticipated term of graduation.
Why is the Expected Graduation Date on my degree evaluation incorrect?
At WWU, the date does not always reflect the actual Expected Date of Graduation and should be ignored. The Expected Graduation Date is set a number of years beyond the current quarter so that loan companies do not put students in repayment status.
How does CAPP decide where to place courses that I've completed?
CAPP processes your courses by descending grade, based on a "best fit" scenario and the way the requirements are defined. It will look through each of your courses, and then assigns each course to the first requirement in your degree program that the course will fulfill.
The degree evaluation placed one of my courses in two places. Is that okay?
Yes. CAPP is programmed to recognize that courses can fulfill multiple requirements.
How will courses that I've substituted or waived appear on CAPP?
This information will be programmed after your substitution or waiver is approved by your advisor and submitted to Credit Evaluators in the Registrar's Office (for undergraduate students) or the Graduate School (for graduate students). Once completed, the course that you substituted will automatically be used to fulfill the requirement specified, and you will see that course listed next to the requirement. A waiver will be noted as "waived" alongside the requirement.
I tested out of English and/or Math. Does the system know that I don't have to complete those requirements?
Yes, as long as we've received your test score. The system will note that you have an exam score that satisfies the requirement (see the E in the right column), and will mark this requirement as fulfilled.
I repeated a course, and I don't understand how it appears on the degree evaluation. Can you explain this to me?
If the repeated course has been removed from your records (i.e., it is marked with either an "A"veraged or an "E"xcluded in the repeat column on your transcript), the system will ignore the course completely. If it has not been removed from your records, you should complete a course repeat card in the Registrar's Office, Old Main 230, to have your records updated.
Does my CAPP evaluation include the classes I am currently taking?
Yes. And if you run the evaluation for a future term that you have already registered for, it will include those classes as well.
Some requirements have “or” & “and” next to them. What does this mean?
A requirement with an "or" next to it means that you can take the requirement it is listed next to or the one listed above it. A requirement with an "and" next to it means that you must take the requirement it is listed next to and the requirement above it.
What happens to courses that I withdrew from or failed?
Any course with a non-passing or incomplete grade will appear at the end of the evaluation in the Incomplete/Withdrawn/Unsat area.
What happens to courses when I receive a "K" (incomplete) grade?
Any course with a "K" (incomplete) grade will appear at the end of the evaluation in the Incomplete/Withdrawn/Unsat area until a final satisfactory grade is earned.
I earned a direct transfer AA degree from a Washington State community college before I came to WWU. How does this appear on my degree evaluation?
There is one area, "GURs Complete-DTA Assoc Degree" indicating that the GUR has been satisfied. All transfer coursework, if articulated, will be selected as appropriate to satisfy area requirements. If the transfer coursework is not articulated, a "lump sum" of transfer work will display in the Non-Program Electives area. If your evaluation shows GURs outstanding we have not received the official transcript with the DTA posted.
What do I do if CAPP lists my major incorrectly?
To update your major you can complete the major declaration form and submit it to the Registrar's Office in OM 230. In the meantime, you can run a "What-If" evaluation.
I'm a double major, but the system will only allow me to review one major at a time. How can I check my other major?
To evaluate a second major or an additional degree, use the "What-If Analysis" link at the bottom of the page after you have completed the first evaluation. Please refer to the University catalog for information about earning additional baccalaureate degrees.
I'm a pre-major. How can I be sure that I'm keeping up with all of my degree requirements?
Use the "What-If Analysis" option to request a degree evaluation for a major prior to acceptance into that major.
When will I be able to produce a CAPP degree evaluation for Fairhaven Interdisciplinary, Student/Faculty Designed, History, and Art BFA majors?
There is currently no plan to make these majors available in CAPP.
How do I check to see if I'm eligible for a minor?
Use the "What-If Analysis" link at the bottom of the degree evaluation pages. After choosing a program and major, select the "Add More" button to enter a minor.
How can I find my major gpa?
For most majors, all of your required major courses are listed in one area. The grade point average at the end of this area is your major gpa.
Some majors have their major split into multiple areas. These majors will still need to calculate a major grade point average by hand. Additional information on how to calculate your grade point average is available by clicking here.
What are the program and overall grade point averages that are listed on the first page of my evaluation?
The overall grade point average is your cumulative grade point average. The program grade point average is not used at WWU. Please note that program grade point average is not your major grade point average.
Why does my CAPP evaluation not print the last column on the right?
To print the report from Internet Explorer (IE 7)select one of the following:
Page, Text Size, Smaller.
Print, Page setup, Margins, Left .25, Right .25.
OR
Page, Text Size, Medium
Print, Page setup, Orientation, Landscape
Print, Page setup, Margins, Left .25, Right .25.
What if I think my evaluation is wrong?
Undergraduates should contact your advisor or the Registrar's Office. Graduate students should contact the Graduate School. While we have done everything we could to ensure your evaluation runs correctly, it would have been impossible for us to predict every possible situation or problem. If this occurs, you should print a copy of your evaluation and bring it with you to the appropriate office. Please note that if you have exceptions or transfer credit pending, it may be a few weeks before they are added to your evaluation.
Why does nothing happen when I select "Generate New Evaluation"?
You must select the radio button next to the program to "Generate New Evaluation". If you don't, you will receive a message "Please ensure a valid program was entered".
Contact Information
If you still have questions after reading the information provided on this web page, please contact:
The CAPP specialist via email or 360.650.7687.
The Registrar's Office Credit Evaluators (undergraduate students)
Old Main 230
Drop-in hours 10am - 2pm daily
360.650.3985
The Graduate School Office (graduate students)
Old Main 530
8am - 5pm daily
360.650.3170
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