Supervisor Toolkit
Do you manage risk by choice...or chance?
- Your Responsibilities
- Knowledge leads to prevention
- Recovery from an incident
Your Responsibilities
- Summary of Your Responsibilities as a Supervisor
- POL-U5950.01 Health Safety and Environmental Protection
- Your responsibility for health and safety of staff and students, including training (see sections 4 & 5)
- POL-U5950.10 Providing Workers Compensation and Transitional Return-To-Work
- POL-U5950.14 Risk Management and Insurance
Knowledge Leads to Prevention
Avoid improvising - Ask for advice from University resourse people!
- We can help or provide references:
- Workers Compensation, Bruce Boyer, 360-650-2947
- Risk Management, Paul Mueller CPCU, 360-650-3065
Policies
Your interaction with employees & volunteers
- Mandatory supervisor training (STAR)
- Sexual harassment
- Non-discrimination
- Discrimination or sexual harassment complaints
- Employee relations
- Register volunteers
Your interaction with students
- Internship considerations - Outbound WWU students
- Students experiencing a personal crisis - Encourage staff to notify you.
- Student assistance
- Academic honesty policy
- Academic grievance policy
- Family education records privacy act (FERPA) - Ensure compliance and include an orientation for staff.
- DisAbility resources for students
- Equal opportunity and non-discrimination
Financial and Operational
- Cash handling
- Purchasing rules
- Contracting rules
- Receiving honoraria
- Paying honoraria
- Reporting loss of university funds or property
- Safeguarding non-public financial information
- Safeguarding university assets
Safety & health
- Reporting safety and health concerns
- Links for creating departmental safety materials
- Safety checklist for all department heads and chairs
- Report violence or signs of potential violence: SAFE Campus Phone Number: (360) 650-SAFE or 650-7233
- Emergency response planning and preparation
- Special event planning considerations
- When personal protective equipment (PPE) is necessary for students and employees
- Free ergonomic evaluations of employee workstations
- Preventing the flu
- Getting CPR/first aid training
- Managing programs involving children
- Report child abuse or neglect
Ethics
- Ethics in the workplace
- Use of university resources
- Internal auditor’s information
- Responsible computing
Transportation & Travel
- Travel authorization
- Employees or students driving CARS on behalf of the University
- Employees or students driving VANS on behalf of the University
- International Travel
- Western's Travel Services Website
- Workers Compensation Travel Issues
- Field trip considerations
- Use of 15-passenger vans is prohibited due to safety
Hazardous materials
- Hazardous waste & lab safety training (online) - This training and quiz is for students, faculty or staff who work with hazardous chemicals and generate hazardous waste.
- Handling chemical, biological, radioactive or other hazardous waste
Recovery from an Incident
- Reporting student or employee injuries - Hybrid form for both purposes
- Reporting a vehicle accident
- Reporting a suspected or known loss to University funds or property
- "Filing a claim" against the University
- Handling indoor air quality complaints
- Employees wellness
- Employee Assistance Program (EAP)