Other Transportation TopicsNote: If you are looking for university driver requirements, go to Basic Driver Safety Program and/or Large Passenger Van Training.
Using Rental Vehicles
University driver requirements apply to the use of rental vehicles.
Rental of 15-passenger vans is prohibited by the university.
The current state contract is with Enterprise Rent-A-Car. Enterprise assumes all risk of loss or damage to the rental car and provides primary liability insurance coverage for Western and its employees. No additional insurance coverage is required to be purchased. The local Enterprise agency has a large selection of cars and vans available for rent. Please contact Debbi Baughn, Travel Desk, at 650-3341 or e-mail Deborah.firstname.lastname@example.org for more information.
All Other Rental Car Agencies (e.g. Fountain and Budget)
The state recommends that renters use the state corporate travel card (see below) to take advantage of possible vehicle insurance coverage. If not applicable, make sure renters purchase the damage waiver (CDW or LDW). Otherwise, the renter's department is responsible for physical damage to the rental car. In addition to this, the renter should decide whether to purchase the supplemental liability insurance coverage. Although liability insurance is provide by the state, it is only provided for vehicle use on official state business. Any other use may not be covered. Renters can also check with their own personal auto insurer to verify their own coverage extends to the use of the rental car. Please contact Debbi Baughn, Travel Desk, at 650-3341 or e-mail Deborah.email@example.com for more information.
State Corporate Travel Card
The state offers employees a corporate travel card that may automatically provide coverage for loss or damage to the rental car when using the card. Some vehicles and trucks are excluded from this coverage, so please read your credit card agreement for details. If coverage applies, the card allows renters to decline the costly "damage waiver" offered by the rental car agency. However, the remaining insurance coverages must be purchased. The application process for the card is easy and there is no membership fee. Applications are available from Debbi Baughn, Travel Desk, at 650-3341 or e-mail Deborah.firstname.lastname@example.org.
Using Professional Bus ServicesWestern has arranged contractual arrangements with local bus companies that permit WWU departments to schedule a trip with the confidence that they are receiving a fair price and will experience a safe journey.
Using an Aircraft on Behalf of Western
University policy POL-U5950.15 - Using Non-Owned Aircraft - requires that you contact Risk Management before using an aircraft on behalf of Western. Liability and hull insurance, risk management and other related information regarding the use of aircraft is available from Paul Mueller at 650-3065 or e-mail at email@example.com.
State Office of Financial Management maintains the State Administrative and Accounting Manual (SAAM 70.50) that outlines the state’s policies and guidelines for the use of aircraft on behalf of state agencies.
Using Watercraft on Behalf of Western
Please call Risk Management before acquiring or first using watercraft on behalf of Western. Liability and hull insurance coverage is NOT automatic. Insurance and risk management information regarding the use of watercraft on behalf of Western is available from Paul Mueller at 650-3065 or e-mail at firstname.lastname@example.org.