Special Insurance Programs
Field Trip Insurance
Individuals participating in a group or class field trip, or similar extra-curricular activity, which is sponsored and supervised by Western may register for field trip insurance. This accident insurance program offers limited medical expense benefits and accidental death and dismemberment coverage for injuries arising out of the trip. Registering is not mandatory, but the program provides an option for participants who may or may not have personal health insurance coverage. Note: This program is ONLY available to Western Washington University students.
Registering a Field Trip. In order to obtain coverage, departments must register before the day of the trip or activity by completing the Field Trip Insurance Registration e-sign form located at the Web Forms web page. Coverage is not available for individuals. All eligible persons should be included in the registration, except Western employees may opt out.
Field Trip Considerations (Things to consider when planning a WWU field trip)
Student Professional Liability Insurance for Internships and Field Work Experience
WWU’s Student Medical Malpractice Insurance Program insures the professional liability (and general liability) of WWU students who furnish mental and physical healthcare-related professional services during internship or field experience work as required under a related degree curriculum. Students must be enrolled and engaged in an internship or field experience course, or any of the student’s related degree curriculum courses, at the time of internship or field experience work.* The cost for this insurance is a flat fee of $17.00 for 12 months of coverage from the date the fee is paid. It is the student’s responsibility to make sure the premium is paid and coverage is current. Note: This program is ONLY available to Western Washington University students.
Why Obtain Student Medical Malpractice Insurance? (A brief presentation for WWU healthcare student interns only)
*Students NOT enrolled or engaged in curriculum courses at the time of internship or field experience work may be able to obtain professional liability insurance from Healthcare Provider Service Organization (HPSO). Students can view details and enroll online.
Student Teaching Activities:
The following associations offer professional liability insurance resources to Washington state student teachers as a member benefit or for an additional fee:
Some professional associations offer professional liability insurance resources to student members. For example, the National Society of Accountants (NSA) offers professional liability insurance resources. Also, the National Recreation and Park Association (NRPA) offers resources.
Another possible resource is through a commercial insurance broker. For example, Marsh offers professional liability insurance to students through Marsh ProLiability.
Internship Considerations (Things to consider when planning student internships)
Student Personal Property Insurance Program
WWU assumes no responsibility for loss or damage to any university resident’s personal property from any cause. WWU strongly recommends to the university resident to obtain insurance coverage by either purchasing a renter’s insurance policy, verifying that coverage is available under a parent or guardian’s homeowner’s insurance policy or the resident may purchase coverage under WWU’s Student Personal Property Insurance Program. Failure to verify or obtain personal property insurance may result in unrecoverable financial loss.
Student Health Insurance Plan
For those students without medical insurance, Western offers a student health insurance plan through a health insurance company. Coverage does not apply to intercollegiate sports. For more information, visit Student Health Services.
Other individual plans are outlined at the Washington State Office of the Insurance Commissioner.
International Health Insurance Plans
Incoming students and scholars:
WWU strongly recommends that students and scholars who are outside their home country and studying at WWU maintain an adequate health insurance plan (except "J" visa holders are required to do so). There are a number of insurers that provide this health insurance coverage outlined at International Programs & Exchanges. Some WWU programs may require evidence of health insurance (photocopy of insurance confirmation letter or I.D. card).
Outgoing students and faculty:
The University policy Traveling Outside the U.S. (POL U2105.01) applies to travel abroad for students, faculty and staff.
WWU requires students to provide evidence of appropriate travel or study abroad health insurance prior to traveling outside the U.S. on University programs. A number of health plans are available as outlined at International Programs & Exchanges. Evidence of health insurance in the form of a photocopy of insurance confirmation letter or I.D. card may be needed.
Study Abroad Considerations (Things to consider when planning for a study abroad program)
Faculty or staff traveling abroad independently can find good advice on the Travel Services website.
Varsity Athletes - Athletic Excess Accident Insurance Information
For information on the Athletic Department’s excess accident insurance program for varsity athletes and what to do when an injury occurs, click here. This program does not apply to Intramural Sports or Sport Club Programs.
TULIP - Tenant User Liability Insurance Program
This insurance program was arranged by the University Risk Management and Insurance Association (URMIA) for higher education institutions like Western. This special event liability insurance is purchased by an outside group when the group lacks its own insurance for its rental or use Western-owned facilities (indoor or outdoor) for a specific event or activity. The coverage protects both the outside group and University from liability claims or lawsuits that may arise out of such use.
How it works:
- Log in to website https://tulip.ajgrms.com and click on “Get A Quote”
- Select "Washington" and then "Western Washington University"
- The system will take you through the process, purchase coverage and pay for your
event by credit card
- Upon completion of transaction, you will receive via e-mail, a Binder/Certificate evidencing coverage
- Western will also receive a Certificate as part of your facility use application process
- If you have any questions, contact the individuals listed in the TULIP brochure
Event Planning Considerations (Things to consider when planning a special event at Western)
Notary Bonds for State Employees
RCW 42.44 requires all individuals applying for a notary certificate in the State of Washington to file a $10,000 notary public bond with the Department of Licensing (DOL) prior to their appointment as a notary public. RCW 43.19.1935 places the responsibility and authority for the purchase of commercial insurance and bonds for all state agencies with the Risk Management Division (ORM). As ORM has the authority to authorize state agencies to make direct purchases, it has established procedures which allow state employees to purchase notary bonds directly from the state Broker of Record.
Visiting Scholars and Research Associates
For visiting scholars and research associates who are not on Western’s payroll and without health insurance, there may be coverage available from a number of insurers outlined at the Washington State Office of the Insurance Commissioner. For assistance, please e-mail Paul Mueller at firstname.lastname@example.org.
Visiting Scholars and Research Associates Form (for WWU internal use only)
Special Insurance Requests
Please contact Paul Mueller at (360) 650-3065 or Paul.Mueller@wwu.edu. Please be advised that state law (RCW 43.41.310) limits what Western can do outside the state insurance programs with respect to independently purchased commercial insurance programs.