Inclement Weather and Suspended Operations Policies

Inclement Weather Policy

The Inclement Weather Policy applies to

  • classified personnel when the university is OPEN but weather conditions impact their ability to safely report to work.
  • essential classified personnel when the university is CLOSED.

Employees under the WFSE contract – Bargaining Units A, B, and E:

50.1  Bargaining unit employees who are unable to report to work because of inclement weather may charge the time to vacation, personal holiday, accrued compensatory time, or leave without pay.

50.2  Employees who take leave without pay on their last workday preceding a holiday due to inclement weather will not be deemed ineligible for holiday pay because of such leave.

50.3  Employees reporting to work less than two (2) hours late and/or leaving less than two (2) hours early due to inclement weather shall not have their pay reduced as a result, and will not have their accrued leave time reduced for such late arrival/early departure.

Employees under the PSE contract – Bargaining Units D and PTE:

16.2  Bargaining unit employees who are unable to report to work because of inclement weather may charge the time to: vacation, personal holiday, accrued compensatory time, leave without pay, or any accrued sick leave up to a maximum of three (3) days in any calendar year. Employees who take leave without pay on their last work day preceding a holiday due to inclement weather will not be deemed ineligible for holiday pay because of such leave. Employees reporting to work less than two (2) hours late, or leaving less than two (2) hours early due to inclement weather shall not have their pay reduced as a result, and will not have to charge their accrued leave time for such late arrival/early departure.

Additional information regarding the Inclement Weather Policy:

  • Employees will not have pay deducted if they arrive to work within two (2) hours of the beginning of their scheduled work day and/or leave work no more than 2 hours before the end of their scheduled work day. If arrival to work or departure from work are outside of these two (2) hour time blocks, all missed time must be charged to comp time, vacation leave or leave without pay. For example, if an employee arrives to work three (3) hours late because of inclement weather, he/she must charge the entire three (3) hours to comp time, vacation leave or leave without pay.
  • Use of the inclement weather policy at the beginning of a work shift or at the end of a work shift in the same day is treated separately, applying the “up-to-two-hour” rule to each as described above.
  • The PSE contract allows the use of sick leave while the WFSE contract does not.
  • There is no option in either contract for making up time as there is with the Suspended Operations Policy.

Suspended Operations Policy

The Suspended Operations Policy applies to non-essential classified personnel when the university is CLOSED. Essential personnel see Inclement Weather Policy.

Employees under the WFSE contract – Bargaining Units A, B, and E

17.1  The University will continue to follow its current practices and follow Western Policy U5400.04 Suspending University Operations with the following exceptions:

A. If the University suspends operation after the employee’s work shift has begun, the employee will be paid for a minimum of half of their shift.

B. Employees designated as “essential” and who report for work during suspended operations shall receive three (3) hours of regular pay in addition to the hours worked. The additional three (3) hours will not count as hours worked towards the computation of overtime.

C. In the event the emergency conditions exist only in a specific office or area of the University, the University, when practical, will provide the released employee(s) with work in another office or area. An employee(s) so assigned shall not receive a reduction in pay.

D. In the event of Suspended Operations, employees who have an accrued sick leave balance of one hundred and seventy-six (176) or more hours, may use up to three (3) days of sick leave for each Suspended Operations event.

Employees under the PSE contract – Bargaining Units D and PTE:

16.1  In the event that the Employer suspends operations, employees not required to work shall be governed by the following provisions:

A. If the Employer suspends operations after the employee has reported for work, the employee will be paid for the remainder of their shift.

B. Employees who miss paid time due to a suspended operations closure shall be allowed to take accrued compensatory time, vacation leave, personal holiday time or unpaid time for the work hours missed. Employees taking unpaid leave may work additional hours during the ninety (90) day period following the suspension of operations to make up the amount of pay lost in accordance with Employer Policy POL-U5400.04.

C. In the event of Suspended Operations, employees who have an accrued sick leave balance of one hundred and seventy-six hours (176) or more may use up to three (3) days of sick leave for each Suspended Operations event.

D. PSE will be notified of proposed changes to the Employer’s suspended operations procedures.

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