Motions (from the minutes) passed by the Faculty Senate 2003-2004

 

James Loucky, President

 

SUBJECT

DESCRIPTION

DATE

Action
Climate - Ad Hoc Committee

o        The Senate moved to return to a motion to establish an ad-hoc committee to recommend on faculty review of administrators which had been tabled at the May 17th meeting. Senators voted on the following:

“That the Faculty Senate establish an Ad Hoc Committee to review current evaluation procedures and to make recommendations for policy, procedures and schedule for faculty-generated evaluation of high-level administrators, and that results be submitted to the Senate by the end of Fall Quarter 2004.”

The Senate passed the motion unanimously (2 abstentions)

5/24/04 to be formed
Professional Leave Policy

Senators reviewed proposed new language for pages 18 through 20 of the Faculty Handbook, regarding professional leave.

o        Minor adjustments were made to section numbering. 

o        A related amendment to page 20 of the handbook was moved by Jim Stewart, seconded by Joan Hoffman to change the date from December 24th to January 15th which passed

o        The amendment included a request to remove the last sentence in section 2c. and to add the following:  “However, in exceptional circumstances, the professional leave committee may recommend requests for leaves for the 2d academic year following application.”

The Senate voted unanimously to approve the policy (one abstention) (attached and on the Senate website at http://www.acadweb.wwu.edu/senate)

5/17/04

BOT passed

Handbook Insert

Summer

2004

UPC Contingency Plan

Senators approved the University Planning Council’s 2005-2006 Contingency Plan.  Tom Read, Senate representative to UPC reported on the Council’s intent to take a serious look at the plan in Fall Quarter.

5/3/04 BOT passed

 

Ombuds

Senators discussed establishing the Ombuds position and reflected that this had been in the works since 1997.  Senators agreed that the person should not be a member of the Executive Council, and that the position required that a “designated neutral practitioner be established who provides a means of protecting against improper treatment and unfairness.  This person is not an advocate for any party, but an advocate for fairness,” Following the discussion, Senators passed the following handbook language unanimously, with one abstention:

Bylaw 7.6.1: The Ombuds

“The Ombuds shall be a member of the faculty or an emeritus faculty recommended by the Executive Council and ratified by a majority of the Faculty Senate.  This appointment will be for a three-year term.  The Ombuds cannot be a member of the Standing Committee on Grievances and Sanctions.  The Ombuds is responsible for providing information about rights and procedures on all matters affecting faculty affairs and for providing assistance to the faculty in the resolution of complaints regarding tenure and promotion and those that could lead to a grievance.

 

“The Ombuds will receive training relevant to her/his responsibilities.  The Ombuds will receive released time of .333 FTEF or equivalent release time from other duties to carry out the responsibilities of his/her office.  The Ombuds shall maintain the confidentiality of the complainant, respondent(s), and the specifics of all cases. The Ombuds shall provide a written report to the Faculty Senate on the number and outcome of cases he/she hears per quarter as well as on other activities undertaken. 

 

“In the event that the Ombuds has a conflict of interest or has more than two concurrent grievances, the Faculty Senate Executive Council may appoint a deputy Ombuds to handle those cases. The deputy Ombuds will receive training relevant to his/her responsibilities.”

 

5/3/04 Postponed
Chairs of Standing Committees

The Faculty Senate passed the following motion from the Executive Council to adopt the following new language to the Constitution (Faculty Handbook, Bylaw 7.6.1):  A second vote of the Senate will be taken following publication in FAST.

Chairs of Standing Committees

BL.7.  Committees, Councils, and Commissions ((unchanged).  Add paragraph:

“Chairs of Committees, Councils and Commissions of the Faculty Senate shall be members of the faculty of Western Washington University, unless approved by motion of the Executive Council.  Chairs shall be invited to the Executive Council on a quarterly basis and as circumstances require.”

 

5/3/04 I

BOT passed

Handbook Insert

Summer

2004

Tenure and Promotion

Motion from the Executive Council: Tenure and Promotion (Faculty Handbook pages 3 through 11).Vice President Jim Stewart reviewed Faculty Handbook language revisions on tenure and promotion and the appeals process for Senators.  Providing flexibility and options is the key as well as trust in faculty judgment, with sufficient checks and balances through the deans, presidents and provost.  The changes eliminate passages about the timing of tenure consideration being included in the initial contract.  Discussion followed.

Thomas Downing called the question which as a matter of procedure required a vote to pass the handbook language motion without further debate.   The motion was passed unanimously, with one abstention, and with the proviso that language be amended following review by the Attorney General (See attached chart for language revisions and comparisons to present handbook language).

 

5/3/04 Postponed
Consulting Senators again considered the revised Policy on Consulting and Other Compensated Professional Activities (Section XII.B of the Faculty Handbook, page 17).   Some discussion ensued about removing a sentence and a amendment was made to do so.  Jim Stewart moved the question.  The question was called by Bill Lyne, who moved to approve as amended, seconded by Joan Hoffman.  The Policy was approved unanimously and will be published to all faculty in FAST, on the web, and via email, and will be forwarded to the Board of Trustees. It will become policy upon their approval. 4/19/04

BOT passed

Handbook Insert

Summer

2004

 

2004-2005 Calendar Senators unanimously moved to approve the 2004-2005 meeting calendar 4/19/04 Implement
Retention & Recruitment

Senators amended a motion passed at the meeting of March 8th  to clarify the amount of R&R funds and their allocation over the biennium.  The new motion was passed which read: “that $168,000 of funds for the 2003-2004 AY and $168,000 for the 2004-2005 AY would be given to the Provost to distribute for compensation for tenured and tenure-track faculty, in response to retention and recruitment requests from the Colleges.”

4/5/04 Provost to report
Professional Leave

Senators passed a motion to revise Section XIII.A.2.a. of the Faculty Handbook on Leaves of Absence as follows: “Faculty members may be granted professional leave for a maximum of one academic year for each leave.  Only tenured faculty are eligible to take apply for professional leave,” (remainder unchanged). Loucky asked for two or three volunteer faculty to revise additional sections.

4/5/04

BOT passed

Handbook Insert

Summer

2004

 

Retention & Recruitment

      Senators considered a proposal for the distribution of retention and recruitment funds prepared by the Senate Executive Council following recommendations of the Salary & Welfare committee. After presentation of a “Rationale”, the motion proposed the following:

 

“Recruitment and retention allocation for 2003-05 will be distributed in a single apportioning of half-steps.  Deans will receive a figure for what a university-wide proportionate division of funds would mean for each college.  Funds will be allocated to colleges according to each college's proportion of total university FTE for 2003-2004. Each dean will share this information with department chairs along with information for what a university-wide proportional division of funds would mean for each department. 

“Chairs will provide faculty with information about procedures for application.  Application for funds will consist of a one-page form, on which the faculty member will provide her/his name, year hired at Western, current salary step, academic rank, Department, and recent accomplishments.  These data help reveal equity/compression levels and evidence of merit, both of which bear on retention.  Faculty in a department may choose as a group to make a departmental allocation request or they may choose to have faculty members submit applications individually to the Chair.

“Chairs will forward requests, including for total department awards beyond or below an amount equivalent to a proportion based on FTE, to the appropriate college-level body dealing with such matters (e.g., FAC) where, in consultation with the Dean, allocations within the college would be determined.  Collegiate amounts would be made according to proportion of total university FTE.

“The Provost will retain 5% of funds for specific recruitment/retention cases warranting attention.”

 

[After discussion] T.J. Olney made a proposal which was formulated into a substitute motion by Tom Goetzl, seconded by Karen Rice, that “$168,000 of funds would be given to the Provost to distribute in response to retention and recruitment requests from the Colleges.”   Senators passed the substitute motion in a vote of 13 in favor, 9 opposed, with one abstention.

3/8/04 Provost to report
Academic Freedom

Lorraine Kasprisin made a motion, seconded by Jim Stewart, which the Senate passed unanimously (with one abstention) to resolve as follows:

 

 “WHEREAS, Western Washington University, in the pursuit of the traditions of liberal education, and in the active promotion of free inquiry and free discussion, relies on and supports the liberties guaranteed to the people by the Constitution of the United States, and by the Washington State Constitution; and

“WHEREAS, the recent enactment of the USA PATRIOT Act (and several executive orders) authorize(s) the federal government to act in ways that infringe upon fundamental liberties of free speech, freedom of religion, and freedom of assembly, protection against unreasonable searches and seizures, rights to be informed of charges, to confront witnesses and to have a speedy trial, the right to counsel, and the right to due process of law all guaranteed by the U.S. Constitution;  and

“WHEREAS, so acting, the federal government violates and threatens to violate the Constitutional rights it has sworn to uphold, and

“WHEREAS, Western Washington University takes pride in the increasing diversity of its community of learners and scholars, and cherishes differences in political, religious and cultural heritage and expression; and

“WHEREAS, we believe that secret surveillance, individual or group surveillance based on racial, religious, national, or ideological profiling, or the monitoring of university records of any kind would have a chilling effect on the free inquiry and free discussion which are the cornerstones of any institution of higher learning; now, therefore,

“BE IT RESOLVED that Western Washington University will refrain, to the extent legally    permissible, from cooperating in any way with federal activities that violate or threaten to violate constitutionally protected rights and activities of any members of the university community, including, but not limited to the following:

(1)     Monitoring of political or religious gatherings or activities by individuals exercising their First Amendment rights;

(2)     Monitoring of research or creative activity by faculty or students, or of course content or activity;

(3)     Monitoring of library or academic records, including student records, of any kind;

(4)     Complying with requests for nonconsensual release of student or faculty records;

(5)     Complying with requests for any information that would compromise the confidential attorney-client relationship.

“BE IT FURTHER RESOLVED that it shall be the policy of Western Washington University to instruct all personnel receiving requests or demands of any kind from Federal agencies to refer those requests or demands to the Assistant Attorney General for Western Washington University for review.

“BE IT FURTHER RESOLVED that Western Washington University, acting through its administration and its faculty, will continue to do everything in its power to actively and deliberately foster the free inquiry and discussion, both public and private, which is so essential to its mission, especially when and where there may be attempts to suppress or inhibit, or indirectly to chill those freedoms.” 

 

Kristi Lemm then made a motion, seconded by Lorraine Kasprisin, and slightly reworded by friendly amendment of Janice Lapsansky, to “forward the Resolution to the Board of Trustees for their consideration and possible endorsement,” which was passed unanimously by the Senate (with two abstentions). 

2/23/04 BOT reviews
Viking Union - Sale of local produce

Tom Goetzl had distributed materials on local produce sales in Viking Union which Senators received in their packets.  Dan Warner, Accounting, reported that on February 19, at 2 pm at the Bridget Collins House, the State Department of Agriculture is sponsoring a farm-to-campus and farm-to-cafeteria forum.  This is part of a country-wide movement on the topic.  Following comments by Dan Warner, Senators passed a motion that proposed increasing the sale of local produce in Viking Union eateries.  WWU contracts with a private corporation with headquarters in France for food services, and while they are doing a good job, Senators noted that the corporation is not entirely familiar with the situation in Bellingham.  Senators noted that there is a contract in place for ten years, and it is possible to renegotiate the next contract to provide for more local food procurement.

2/9/04

Follow up requested

 

Limited-Tern Faculty (FTE)

In a second vote on the topic, the Senate passed the Executive Council’s motion to revise the Faculty Handbook language on the status of limited-term faculty which appeared in FAST on February 5, 2005.  The language will go into effect after approval by the Board of Trustees in April.

2/9/04

BOT passed

Handbook Insert

Summer

2004

 

Library Acquisitions

Following discussion a motion was made by Kristen Parris, seconded by Tom Goetzl, to request President Morse and Provost Bodman, in conjunction with the University Planning Council and the University Budget Advisory Board, to investigate how to address inflation costs in library acquisitions.  The motion passed by hand count of 18 in favor, 4 opposed.

2/9/04 Follow up
Collective Bargaining

Following Loucky’s presentation of the Executive Council’s proposal, the Senate passed a motion unanimously “to hold faculty assemblies, on collective bargaining and on campus growth in Winter and Spring Quarter, with dates, time and location of the Assemblies to be set by the Executive Council.” 

2/9/04
Limited-Term Faculty (LTF)

After brief discussion a motion was made by Tom Goetzl, seconded by John Purdy, and passed by the Senate to revised the following Faculty Handbook language regarding LTF as follows (to be published in FAST with second vote next session). Please see 1/26/04 Senate Minutes for revisions.

1/26/04

BOT passed

Handbook Insert

Summer

2004

 

Faculty Handbook

Motions from the Executive Council

 

Senators reviewed three motions which proposed language changes to pages 4, 6 and 8 of the 2003-05 Faculty Handbook, specifically related to evaluation and expectations for both non-tenured and/or limited term faculty. Senators pointed out several inconsistencies and a general lack of clarity in these sections and suggested further review.  Senators nominated Michael Meehan, Janice Lapsansky and Thomas Read to revise the language and reorder the sections for clarity and bring material back to the next Senate meeting. 

1/12/04
Freshman Interest Groups (FIG)

After concurrence by Senators, John Purdy made a motion, seconded by Laura Laffrado, in which the Senate “directs the ACC to review and evaluate the Freshman Interest Groups known as the FIGs program.”  The motion passed.  Senators suggested consideration of the following questions:  When are hiring plans made for FIGs and how do they fit into departmental schedules?  What is the problem that FIGs is solving?  Are there other methods of solving the problem that have not been considered?  If FIGs is a pilot program, what is their future as a pilot program?  When does the “pilot” part end and when does it move on to something else?  Will the FIGs be required of every student prior to or as part of a first-year seminar?

11/24/03
Faculty satisfaction

Motion from the Executive Council – Ad Hoc Committee on Institutional Climate

 

Members discussed a set of motions from the Executive Council which revolved around issues of climate, and levels of faculty satisfaction, engagement and participation of faculty in shared governance, and administrative accountability.  After discussion the Senate passed the following motion from the Executive Council (moved and seconded):

 

  “that the Executive Council of the Faculty Senate establish an ad hoc Committee on Institutional Climate composed of eight faculty, broadly representative of the seven colleges and library, and at least one of whom is a Senator, charged to make recommendations to the Faculty Senate by the start of Spring Quarter 2004 on mechanisms for achieving continuing engagement of faculty on issues of climate, shared governance, and administrative accountability.” 

 

11/10/03
Bylaw revisions

Bylaws 7.2, 7.3, 12, 13.3, and 14

Senators cast a second vote to approve revisions to Bylaws 7.2, 7.3, 12, 13.3 and 14 (see FAST, October 8) which now move to the Board of Trustees.

10/13/03

BOT passed

Handbook Insert

Summer

2004

 

Tenure and promotions

Motions from EXECUTIVE COUNCIL:

Senators discussed tenure and promotion motions brought by the Executive Council, and expressed the wish to see the entire language presented.  Senators therefore moved to table discussion, which passed unanimously.  Senators will send feedback to the Executive Council.

 

10/13/03
Faculty Handbook

Motions from EXECUTIVE COUNCIL:

The Executive Council of the Faculty Senate brought motions (moved and seconded) to amend the Faculty Handbook language as indicated below (deleted material struck-through, new material underlined):

BYLAWS 12, 13, AND 14:


 

BL 12.1 Procedures.  The time, place, and manner of conducting elections is determined by the Elections committee Appointments and Elections Officer and approved by the voting members of the Faculty Senate (remainder unchanged)

 

BL13.3    (unchanged until last sentence) . . . . . .   Faculty Senate shall determine the question or questions to be voted on and state the same on the ballot, along with other necessary information, prior to directing the Elections Committee Appointments and Elections Officer to prepare the ballot and poll the Faculty.

 

BL14   Faculty Referendum

BL14.1    (1st sentence unchanged) . . . . .  The results of all referendums are reported by the Elections Committee Appointments and Elections Officer to the Faculty Senate, entered in the minutes at that point. . . .  (remainder unchanged)

 

BL 7.3  Salary and Welfare Committee

BL.7.3.1 The Salary and Welfare Committee (unchanged)…. will elect a chair each spring after the appointment of new members.  to the committee  The Committee shall recommend to the Faculty Senate on matters of faculty salary, salary schedule, welfare and fringe benefits, including insurance options, within the biennial operations planning and budgeting decision process.

 

BL7.2.  Senate Legislative Committee

BL7.2.1  The Senate Legislative Committee shall consist of … (unchanged).  The term of office of the elected members shall be three years with one member to be elected in the Spring Quarter of each year.  Members shall be eligible for reelection.  If the representative from ACC, UPC or SWC also happens to be a three-year member of the Legislative Committee, the SLC position shall revert to at-large for that one year  in which he/she represents ACC, UPC or SWC,  in order to retain membership of seven. (remainder unchanged)

 

Senators passed the motions unanimously.  Material will be published in FAST and brought to the Senate for a second vote.

 

9/29/03

BOT passed

Handbook Insert

Summer

2004