Motions (from minutes) passed by the Faculty Senate 2004-2005

Jim Stewart, President

SUBJECT

DESCRIPTION

DATE

Action

Climate - Ad Hoc Committee

o        The Senate moved to return to a motion to establish an ad-hoc committee to recommend on faculty review of administrators which had been tabled at the May 17th meeting. Senators voted on the following:

“That the Faculty Senate establish an Ad Hoc Committee to review current evaluation procedures and to make recommendations for policy, procedures and schedule for faculty-generated evaluation of high-level administrators, and that results be submitted to the Senate by the end of Fall Quarter 2004.”

The Senate passed the motion unanimously (2 abstentions)

 

9/27/04

Committee formed.  Recommendations received

R&R Distribution Policy

Ø          Ira Hyman made a motion, seconded by Lorraine Kasprisin, to ask the Salary and Welfare Committee to bring a policy to the Senate on allocating R&R monies in any possible future situation”, which passed.

In further discussion before the vote, Senators asked if there was  any minor set of rules that could be applied.  Members asked for a preliminary report by the end of the quarter on a plan that can be applied as a model type of approach by all the colleges.  Senators emphasized the advantage in creating a “general” plan could be created in advance of any monies that were distributed.  Senators recognized they ought not to foreclose on kinds of suggestions Salary & Welfare might come up with, whether general or uniform, or decentralized. James Loucky called the question.  Following passage of the motion Jim Stewart thanked the Provost for his report

 

9/27/04

Postponed

Handbook revision to include ACC and UPC Chairs

The Senate passed the following Motion from the Executive Council which revises the Faculty Handbook to include the Chairs of the Academic Coordinating Commission and the University Planning Council.  Some discussion ensued on voting privileges of members.  The following rationale was provided:  “The inclusion of the Chairs of the ACC and UPC on the Faculty Senate Executive Council will improve the coordination of faculty governance efforts on campus and with the Legislature.” 

Changes to Articles of the Constitution are to be voted on by the faculty. 

Article V:  Executive Council (p.67)

V.1     Membership.  The Executive Council consists of the officers of the Faculty Senate, one Faculty Senate member, the Faculty Legislative Representative, as voting members; elected by the Senate Legislative Committee, the Chair of the Academic Coordinating Commission, the Chair of the University Planning Council, and the past President of the Faculty Senate as a non-voting members

 

 

.

9/27/04

Implemented

Handbook revision to include ACC and UPC chairs on Executive Council

The Senate passed a Motion from the Executive Council to amend Bylaw 7.2 (Handbook) “to eliminate the Senate Legislative Committee and have those duties be carried out by the Faculty Senate Executive Council, while clarifying the election and roles of the Senate Legislative Representative and Deputy Senate Legislative Representative”.   The rationale presented is that the Senate Legislative Representative currently reports to both the Faculty Senate Executive Council and the Senate Legislative Committee.  The only significant role that the Senate Legislative Committee plays is to get information to/from the Senate Legislative Representative and the ACC, UPC, and SWC.  The addition of the chairs of the ACC and UPC to the Faculty Senate Executive Council makes the Senate Legislative Committee redundant and therefore unnecessary.  (Bylaws are voted on twice by the Faculty Senate, and must be published in FAST.)

 

9/27/04

BOT approved

Summer Salary

SUMMER SALARY (amendment to 9/27/04 minutes approved 10/11/04)

Ira Hyman made a motion, seconded by Frances Howard-Snyder; then Hyman amended the motion slightly, which was seconded by Jeff Newcomer.  The motion, which the Senate passed,charged the Salary and Welfare Committee to investigate the possibilities and implications of increasing the summer pay.”

Rationale Hyman suggested that to be more equitable moneys paid in the summer session equal 1/3 of the academic year salary (rather than 1/.4).  Faculty pointed out that during the academic year faculty salaries also include research and service, however it was noted that faculty on campus during the summer frequently end up doing more than teaching, and many times have to teach a large load.  Off campus faculty would also like to see a review of summer programs.  Faculty would like to investigate all the financial arrangements for the self-supporting summer programs, and suggested an ad hoc group be formed from Salary and Welfare Committee, the Senate, and other concerned faculty.

 

9/27/04

Postponed

All faculty vote via email Amendment to the Constitution to include non-voting members of Executive Council

EXECUTIVE COUNCIL MOTION 1 - PASSED

Result of all-faculty vote to amend the Constitution (Handbook, page 67), Article V.1 to include the Chair of the Academic Coordinating Commission and the University Planning Council as non-voting members of the Executive Council.  The vote was conducted via email and with returns of 150 in favor, 6 opposed the motion passed.  The revision will go forward to the Board of Trustees in December.

 

10/11/04

BOT approved

2d vote on amendment to eliminate Senate Legislative committee

EXECUTIVE COUNCIL MOTION 2PASSED

The Senate voted a second time and passed its previous amendment to Bylaw 7.2 (Handbook, p. 70) which eliminates the Senate Legislative committee, and allows the Senate Executive Council to carry out the committee’s duties and elects that the Senate appoint the Senate Legislative Liaison to Olympia

 

 

10/11/04

BOT approved

Revision of Handbook

Ten & Promotion

MOTION on Tenure and Promotion language

Ira Hyman “called the question” which was seconded by James Loucky and passed with two abstentions.  The Senate then unanimously passed a Motion “to accept the changes to the policy with a proviso that a number of grammatical and organizational changes be made” (referring to those identified during the meeting).  There were three abstentions.  The revisions will be published to the Faculty and will go before the Board of Trustees in December.  Provost Bodman requested that Section 15b, of the Handbook be brought into compliance.

 

11/8/04

BOT approved

Delivery of FS agendas and minutes to faculty. References to FAST

Motion from the Executive Council

on various information delivery methods to faculty (Handbook)

Following review of the Handbook language, Senators passed a motion to ensure that faculty Senate agendas and minutes are delivered to Faculty via web posting, email message, flyer, or FAST publication

References to FAST in SECTION I

XV.D.2. Under: Elimination or Merger of a Degree Program, College, or Department of Instruction (p. 27)

     “The final policy will be posted on the Faculty Senate website and delivered to the faculty through an e-mail, flyer, or by publication in FAST.”

 

XV.D.4.b. Elimination or Merger of a Degree Program, College, or Department of Instruction (p. 27)

     “In the case of college elimination or merger, the Provost will undertake the review following the publication of procedures as per Section XV.D.2. published in FAST

 

References to FAST in Appendix B (Constitution)

VI.4 Amendments (p. 68)

     “Bylaws to this Constitution may be adopted, amended, or repealed by majority vote of the total voting membership of the Faculty Senate provided that they are proposed in writing at one meeting of the Faculty Senate, are posted on the Faculty Senate website and delivered to the faculty through an e-mail; flyer; or by publication in FAST as proposed, and are voted on at the next regular meeting of the Faculty Senate.

 

BL8.1 Publication of Agenda and Minutes (p. 74)

     “The agenda for any meeting of the Faculty Senate shall be posted on the Faculty Senate website and delivered to the faculty through an e-mail, flyer, or by publication in FAST at least four days prior to the meeting.

 

 

 

BL8.2 Publication of Agenda and Minutes (p. 74)

     “An abstract of the minutes of any meeting of the Faculty Senate shall be posted on the Faculty Senate website and published to the faculty through an e-mail, flyer, or by publication in FAST as soon as possible after the meeting.

 

BL12.8.1 Publicity (p. 76)

     “The list of candidates is sent to all voting faculty, posted on the Faculty Senate website, and delivered to the faculty through an e-mail, flyer, or by publication in FAST.

The motion passed unanimously.

 

11/22/04

BOT approved

Vote to unionize delayed

COMPOSITION OF BARGAINING UNIT (Discussion continued)

Motion to delay tabled.

§    Senators continued the discussion on a possible delay of a vote to unionize because of administrative challenges to the composition of the bargaining unit.  (Administration challenging whether composition of the bargaining unit ought to include Chairs, Faculty Academic Directors, or faculty with as few as 1/6 time appointments.  United Faculty of Western supports an all-inclusive union as only one union can be formed) 

§   David Fewings made a motion which was seconded by David Patrick and opened for discussion.   The text suggested that the Senate express the opinion to PERC that a vote on union representation without a clear decision as to which faculty would be in bargaining unit would create uncertainty.  The Senate thus requested that the vote be delayed until uncertainties are resolved.  The motion was tabled.

§   Senators spoke strongly in favor of notifying faculty constituents of the question under discussion. 

Committee of the Whole.  Senators moved into a Committee of the Whole at 5:50 p.m..

§   Senators split 50-50 (with two abstentions) in a straw vote on whether the Senate should advise PERC to delay a union vote until a clear decision has been reached as to which faculty would comprise the bargaining unit.

 

1/24/05

Under review

Increasing faculty voice in decision-making of technology committees

MOTION:  Academic Technology Committee Charge

In a second discussion on the topic, the Senate considered rewording the charge to the Academic Technology Committee in order to increase faculty voice in decision-making processes of technology committees throughout the campus. 

David Bover had made the motion, seconded by Ira Hyman, by which:

“the Faculty Senate directs the Academic Technology Committee to review the

Committee¹s charge (ByLaw 7.8) and current campus decision making procedures

related to technology. The Committee is directed to provide a report of its

review and recommendations for changes in the decision making process to the

Senate by the end of Spring Quarter 2005.”

Senators passed the motion unanimously.

 

2/7/05

Referred to ATC

Restructuring proposed

UPC Contingency Plan

Motion2006-07 Contingency Plan

o        Bertil Van Boer reviewed the 2006-07 Contingency Plan with Senators and explained the intention of the University Planning Council in modifying it.  Van Boer noted that the intention of UPC was to simplify the language, bringing it up to date and making it clearer.  The policy itself provides a series of scenarios and steps that could be taken to mitigate contingency, “not in detail, but in general principle.  The document is more in the form of general guidelines.” 

o        Senators voted to approve the 2006-2007 Contingency Plan as presented.

 

4/4/05

Forwarded to BOT via Provost’ office

Revisions to the handbook and Bylaw 7.6

MOTIONS FROM THE EXECUTIVE COUNCIL

¨         Senators unanimously passed a motion to approve the new Faculty Grievance Procedure which will replace the current Appendix E of the Faculty Handbook

¨         Senators passed a motion to approve minor revisions to current Bylaw 7.6. Offices and Roles in the Grievance Procedure.

¨         Senators passed a motion to approve a new Bylaw 7.6.1 creating the position of the Ombuds.  

¨         A second vote will be held. Senators agreed to continue a further discussion on  the question of providing training for Executive Council members involved in grievance decisions.

 

4/4/05

BOT approved April 2005

Faculty Grievance Policy takes effect September 2005

      MOTION:

¨       Ira Hyman moved, seconded by Jeff Newcomer, that “following its approval by the Board of Trustees, the new Faculty Grievance Policy and its accompanying Bylaws 7.6 and 7.6.1 would take effect on the first day of Fall contracts, September 16, 2005” which the Senate passed with one abstention.

 

4/18/05

BOT approved April 2005

Budget Priorities

Senate Resolution on Budget Priorities

Senators discussed the following resolution presented by Ira Hyman.

Whereas, the percentage of operating budget allocated to faculty salaries has decreased over the last fifteen years, and

Whereas, this decrease in allocated resources contributes to non-competitive faculty salaries and to more reliance on non-tenure track faculty,

Be it therefore resolved that the Faculty Senate directs its representatives on the University Budget Advisory Committee to work to insure that the percentage of the operating budget allocated to faculty salaries grows at a rate faster than the overall WWU budget. 

Be it further resolved that the Faculty Senate directs the University Planning Council to also work to insure that the percentage of the operating budget allocated to faculty salaries grows at a rate faster than the overall WWU budget.” 

 

Lorraine Kasprisin Moved to Table the Resolution, seconded by Hart Hodges.  The Senate passed the motion to table with 4 abstentions.

 

4/18/05

Tabled

Executive Council decides grievability

MOTION FROM THE EXECUTIVE COUNCIL

o      Senators passed a motion to include wording in Article V of the handbook that enables the Executive Council to decide if there is sufficient evidence if a grievable action has occurred prior to a preliminary hearing.  The new language follows (underlined portions):

Article V.  Executive Council (p. 67)

V.3 Duties  The Executive Council …(unchanged)

If the Faculty Senate President brings a written complaint from a faculty member in accordance with Appendix E IV.C. the Executive Council shall decide whether there is sufficient evidence that a grievable action has occurred.

 

4/18/05

To BOT in June 2005

Budget Resolution on Faculty Salaries

Matthew Liao-Troth made a motion, seconded by Steve Henson, to shorten the resolution which was then amended further by James Loucky, following a five minute recess.  The resolution brought to the Senate floor for a vote reads as follows:

Resolved that the Faculty Senate directs its representatives on the President’s Planning and Resource Council and the University Planning Council to work to insure that faculty salaries become more competitive and that the percentage of faculty FTE filled by non-tenure track faculty decreases during the 2005-06 and 2006-07 biennium, and work to increase the proportion of the budget going to faculty salaries.

The Senate passed the amended resolution with two abstentions.

 

5/2/05

PPRC