Motions (from minutes) passed by the Faculty Senate 2013-14

Johann Neem, Senate President

 

SUBJECT

DESCRIPTION

DATE

Follow-Up Action

Calendar Guidelines

The Faculty Senate passed a Motion (moved by Kathleen Saunders and seconded by Sean Murphy) to approve the ACC Motion regarding Calendar Guidelines. The motion follows:

MOTION to approve the Calendar Guidelines submitted by the Calendar Committee APPROVED with recommendations returned to ACC for future consideration; full Minutes to be reviewed at 14 October 2013 Senate meeting.

30-Sept-2013
 
e-Dossier pilot program

Senators discussed a 14 June 2013 memo announcing recommendations for a pilot, assessment, and timeline for implementing e-dossiers as part of faculty evaluation processes.

Motion: Senators voted to approve the recommendations of the 14 June 2013 memo announcing a pilot, assessment, and timeline for implementing e-dossiers as a part of faculty evaluation processes (15 votes in favor, 2 opposed, 4 abstentions).

30-Sept-2013
 
Resolution thanking R. Norton-Nader

Senate President Neem presented a Resolution thanking Rose Marie Norton-Nader for her years of service to the Senate office, as follows:
Resolved, The Faculty Senate thanks Rose Marie Norton-Nader for her dedication to the Senate office and to ensuring a strong faculty voice on campus.
Senators voted unanimously to adopt the Resolution.

30-Sept-2013
 
WSGE Task Force Membership

Upon presentation of the proposed Western Study of General Education (WSGE) Task Force Membership, Senators discussed the role of the task force and passed a motion (forwarded by Trula Nicholas and seconded by Keith Russell) to approve recommendations regarding its proposed membership (17 votes in favor, 0 opposed, 2 abstentions).

Approved WSGE membership recommendations (proposed by the Committee on Undergraduate Education and endorsed by ACC) are as follows:

CUE recommends the following individuals be appointed to the Western Study of General Education (WSGE) task force, to represent the group(s) outlined below:

CST/Senate Roger Anderson (Biology)
CHSS-B/CUE Paul Chen (Political Science)
CHSS-C/Senate Sean Murphy (Liberal Studies)
CFPA Amber Bone (Music)
CBE Phil Thompson (Economics)
Fairhaven Dan Larner
Huxley Patrick Buckley (Environmental Studies)
Woodring Angela Harwood (Secondary Education)
Library Elizabeth Stephan
ACC Mark Kuntz (Theatre and Dance)
NTT-1 Monique Kerman (Art, Liberal Studies)
NTT-2 Georgianne Connell (Biology)
VPUE Steve VanderStaay (non-voting)
ASVP Josie Ellison (non-voting)
Student A AS appointee (TBA)
Student B AS appointee (TBA)

 

18-Nov-2013
 
Resolution of the Faculty Senate Concerning Student Success Collaborative

A resolution proposing Senate involvement in oversight and evaluation of the Student Success Collaborative Pilot was presented with the incorporation of revisions based on feedback received from Senators.  A motion to approve the resolution as presented (moved by Jim Graham and seconded by Roger Anderson) passed unanimously.

The full text of the resolution is as follows:

RESOLUTION OF THE FACULTY SENATE CONCERNING THE STUDENT SUCCESS COLLABORATIVE
Whereas the Provost's office and Enrollment and Student Services have undertaken a 3-year Pilot of the Student Success Collaborative to improve advising and retention;

Whereas the Student Success Collaborative has the possibility to serve our students through new advising models and data collection;

Whereas the Student Success Collaborative may also have implications for the curriculum and how students choose majors,

The Faculty Senate respectfully resolves that

  • The Provost shall apprise the Senate on the progress of the Student Success Collaborative Pilot at the end of each academic year and make available any reports, data, etc., generated by the program then and upon request;
  • Before the end of the Student Success Collaborative Pilot in 2016, the Faculty Senate will be meaningfully consulted before any decisions are made to continue use of the program. This consultation will be done with ample time for the Senate to deliberate before any contracts are signed with the Student Success Collaborative;
  • Any insights or concerns about the Student Success Collaborative’s influence on curriculum or advising will be forwarded to ACC for discussion and action over the next two years.

 

02-Dec-2013
 
Amendment to the Charge of the University Planning and Resource Council

The Executive Council brought forward a written motion proposing to amend the charge of the University Planning and Resource Council.  The proposed amendment to Bylaw 7.4 of the Constitution of the Faculty of Western Washington University seeks to establish stronger communication channels between the Council and College governance committees by instituting formal representational links between planning bodies.

A motion was passed (forwarded by Jim Graham and seconded by Amanda Eurich) to send the proposed amendment to faculty for review (18 votes in favor, 0 opposed, 1 abstention).  In accordance with Article VI of the Constitution of the Faculty of Western Washington University, the proposed amendment will be posted on the Faculty Senate website and delivered to faculty via email or publication in Western Today, and Senators will vote on the proposed amendment at a subsequent meeting.

 

10-Feb-2014
 
Amendment to Bylaw 7.4 of the Constitution of the Faculty of Western Washington University

The Executive Council forwarded a motion to approve a proposed amendment to Bylaw 7.4 of the Constitution of the Faculty of Western Washington University.  Following discussion clarifying that the amendment does not impose a mandate upon College Governance Committees and a request that the word “body” be changed to “committee” in 7.4.1b for the sake of linguistic consistency, the motion passed (23 votes in favor, 0 opposed, 1 abstention).

The amended bylaw shall read as follows:


BL7.4      University Planning and Resource Council [Jan 2014]
The University Planning and Resources Council (UPRC) shall be responsible to the Faculty Senate for the formation and review of policy and procedures in all aspects of University Planning and allocation of resources, with special emphasis on matters of concern to the faculty. The responsibilities of the UPRC shall include:

  1. Assuring that the council is well-informed about issues regarding planning at the University, as well as its financial operations and financial status.
  2. Regular review of the University Strategic Plan, either on the UPRC's own initiative, or as requested by the President, the Provost, or the Faculty Senate.
  3. Recommendation of priorities to be used in preparing the University's biennial operating and capital budget request, in the allocation of appropriated resources, and in consideration of budget reductions.
  4. Examination of resource implications for major changes in the academic program. From time to time the Council will review the adequacy of the resources devoted to existing programs.
  5. Participation in the allocation of resources appropriated by the legislature and review of how allocated resources are used at the University. It is not the role of the UPRC to attempt to direct or control the planning and budgetary process within the colleges and non- academic units, other than to provide broad general priorities.

BL7.4.1 Membership of the UPRC shall be as follows:

  1. Thirteen (13) faculty members to include: One faculty representative from each of the Colleges and the Library appointed by the respective college or library faculty governance committee for two year terms (8). To ensure effective communication between colleges and UPRC, each faculty representative will either be a standing member of his/her respective college governance committee or serve ex officio on his/her college governance committee;
  2. Two at-large faculty apportioned by the Faculty Senate and appointed by the respective college or library faculty governance committee annually (2); one faculty elected by and from the ACC annually (1); one faculty elected by and from the Faculty Senate annually (1), and a Chair appointed by the Faculty Senate for a two-year term (1);
  3. The Associated Students Vice President for Academic Affairs, and one student appointed by the Associated Students Board of Directors annually;
  4. One representative of the classified staff appointed annually;
  5. One representative of the Professional Staff Organization appointed annually;
  6. The Executive Director of University Planning and Budgeting, ex officio, non-voting;
  7. Each university vice president or representative, ex officio, voting, including the Provost or his/her representative, and the Vice Presidents of 1) Business and Financial Affairs, 2) Enrollment and Student Services, 3) University Advancement, and 4) University Relations.

University Planning and Resources Council members are appointed Spring Quarter. The members of the Council will elect a vice chairperson each spring after the appointment of new members to the Council.

The chair will receive released time of 0.5 FTEF release time and summer stipend, unless changed by the Faculty contract, from other duties to carry out the responsibilities of his/her office. The partial FTEF shall be returned to the UPRC chair's unit. The Provost shall arrange administrative support for the UPRC.


BL7.4.2 Executive Committee
The Executive Committee of the UPRC shall be made up of the chairperson, vice chairperson, the Associated Students Vice President for Academic Affairs, and the Provost. The Executive Committee is responsible for setting the meeting agendas, and is empowered to cancel meetings if there is not sufficient business or call extra meetings if they are necessary to complete business. The recorder also attends.


BL7.4.3 Meetings
The UPRC will meet fortnightly on Wednesday at 4:00 p.m. Copies of the approved minutes of meetings shall be forwarded to the Faculty Senate for approval and to college governance committees for discussion as soon as possible.

 

10-Mar-2014
 
Senate Elections and Process

Senators voted unanimously in favor of a motion (forwarded by Amites Sarkar and seconded by Craig Moyer) to approve the 2014 Senate elections calendar and process.

10-Mar-2014
 
Resolution Honoring Chris Suczek

A motion honoring faculty member Christopher Anne Suczek was forwarded and read by Karen Stout and passed by acclamation.


WHEREAS, DR. CHRISTOPHER SUCZEK has served as a faculty member of Western Washington University since 1977 and has served as a member of the Faculty Senate for over 20 years,
WHEREAS, DR. CHRISTOPHER SUCZEK served on the Faculty Senate Executive Council many times and in many capacities, including two terms as Faculty Senate President,
WHEREAS, DR. CHRISTOPHER SUCZEK has provided wisdom and insight to numerous shared governance committees, including serving as Chair of the Faculty Affairs Council,
WHEREAS, DR. CHRISTOPHER SUCZEK has worked tirelessly for the advancement of faculty by serving on important, yet difficult policy and procedure committees including, but not limited to, grievances, budgets, and faculty salaries,
WHEREAS, DR. CHRISTOPHER SUCZEK has contributed scholarship in the study of sedimentary rocks that has been of great importance to the discipline, including a term as a journal editor and many grants to support her work,
WHEREAS, DR. CHRISTOPHER SUCZEK exhibited extraordinary commitment to the teaching of geology, including the teaching of field courses, the supervision of 24 Master’s theses, and has been an inspiration to many students, particularly women, interested in the study of Geology,
BE IT THEREFORE RESOLVED that the Faculty Senate honors DR. CHRISTOPHER ANNE SUCZEK for her service to this institution with distinction, candor, and integrity and is deeply indebted and grateful to her for her extraordinary service to Western Washington University.

 

10-Mar-2014
 
Proposed Faculty Constitution Bylaw

The Executive Council brought forward a written motion to send to faculty for review a proposed new bylaw of the Constitution of the Faculty of Western Washington University.  The proposed bylaw seeks to establish a charge and membership guidelines for creation of a Senate Extended Education Committee.

Following discussion and edits to the document that included pronoun changes, revision of the length of the Senate appointee’s term, and clarification of a sentence regarding the appointment of faculty members engaged in off-campus teaching, Senators voted unanimously in favor of a motion to send the edited draft of the proposed bylaw to faculty for review.  In accordance with Article VI of the Constitution of the Faculty of Western Washington University, the proposed bylaw will be posted on the Faculty Senate website and delivered to faculty via email or publication in Western Today, and Senators will vote on approval of the proposed amendment at a subsequent meeting.

 

7-Apr-2014
 
Senate Extended Education Committee Charge

The Executive Council forwarded a motion to approve a proposed new bylaw of the Constitution of the Faculty of Western Washington University establishing a charge and membership guidelines for the Senate Extended Education Committee.  The motion passed by a unanimous vote, and the new bylaw shall read as follows:

BLXX      Senate Extended Education Committee [April 2014]
The Senate Extended Education Committee’s (SEEC) role is to help Extended Education support the University’s mission, strategic goals, and values. To do so, the SEEC will:
1) provide advice and recommendations to the Vice Provost of Extended Education and the Senate; and
2) serve as liaison between the faculty and the Vice Provost of Extended Education.

Specifically, the committee shall:

  • Provide advice on current and future policies, procedures, and programs offered or considered by or through Extended Education to the Senate and relevant committees;
  • Discuss ideas about Extended Education programs;
  • Review and assess the activities and direction of Extended Education;
  • Report annually during the winter term to the Senate and ACC the following:
    • the mission and budget of Extended Education;
    • programs run through Extended Education;
    • students served during the previous academic year, including summer term;
    • the number of undergraduate and graduate courses offered for credit during the previous academic year, broken up by program, site, mode of delivery, and type of faculty (NTT or T/TT);
    • other information requested by the Senate.

Membership 
The membership of the Senate Extended Education Committee shall be as follows:

  • One representative appointed by the IEP or Language & Culture programs;
  • One faculty member from every college, appointed by the respective college governance committee;
    • At least one faculty member should be engaged in teaching at an off campus location through an Extended Education program. If needed, this may require appointing a faculty member in addition to the college representatives.
  • One senator appointed by the Faculty Senate;
  • One representative appointed by the United Faculty of Western Washington Executive Board;
  • One commissioner appointed by and from the Academic Coordinating Commission;
  • One representative appointed by the Associated Students;
  • The Director of the Center for International Studies (ex officio; nonvoting);
  • The Vice Provost of Extended Education or, in the Vice Provost’s absence, a designee (ex officio; nonvoting).

With the exception of appointments from the Associated Students, Senate, and ACC, all appointments shall be for 2 years, with terms staggered so that half the members are appointed each year. In the first year, half the members will be appointed for a one-year term.


A faculty chairperson, who shall be appointed by and from the committee’s voting members, will be responsible for the agenda.


The committee shall meet at least once/month during the academic year, and more often if the committee chair believes it to be necessary.


Minutes shall be forwarded to the Faculty Senate as soon as possible following approval by the Senate Extended Education Committee.

 

21-Apr-2014
 
Course Evaluation Procedures

The Executive Council forwarded a motion to implement new Course Evaluation Procedures designed to clarify who owns course evaluations and the Registrar’s role in the processing of evaluations.  The motion passed by a unanimous votes and reads as follows:
Course Evaluation Procedures

  1. All student course evaluation procedures must comply with the Collective Bargaining Agreement.
  2. The Faculty Senate determines the structure, content, and mode of delivery of all student course evaluations, while the Registrar’s Office manages distribution and processing. Significant changes to either the evaluations or their management must be approved by the Faculty Senate.
  3. If faculty, departments, or programs choose to design their own evaluations, they are responsible for distributing and processing them.
  4. Individual faculty members are the sole owners of all data generated from student course evaluations.

 

21-Apr-2014
 
Academic Honesty Policy

Karen Stout, Past Senate President, presented Senators with a draft of the new Academic Honesty Policy that was approved and forwarded by the Academic Coordinating Commission on April 29, 2014.  Senators suggested several friendly revisions to the policy’s language, and a motion to approve the Academic Honesty Policy as edited (forwarded by Rae Lynn Schwartz-DuPre and seconded by Jim Graham) was followed by a friendly amendment to include language in “Rights and Key Terms” indicating the maximum possible extent of internal sanctions imposed by instructors (forwarded by Steve Henson and seconded by Rich Brown).  Senators then voted unanimously to approve the Academic Honesty Policy as edited and with the inclusion of the proposed friendly amendment.

5-May-2014
 
Confirmation of 2014-15 Faculty Senate Election Results Amites Sarkar, Appointments and Elections Officer, announced the results of the 2014-15 Faculty Senate Election, and a motion from the Executive Council to confirm the election results carried with a unanimous vote.
19-May-2014
 
Report of the Integrity Task Force Charles Sylvester, Integrity Task Force Chair, presented to Senators the report of the second Integrity Task Force, which was created to operationalize the recommendations of the original task force.  Senators voted unanimously in favor of a motion (forwarded by Kathleen Saunders, seconded by Spencer Anthony-Cahill) to adopt the Report of the Integrity Task Force and recommendations contained therein.
19-May-2014