Motions (from minutes) passed by the Faculty Senate 2014-15

Spencer Anthony-Cahill, Senate President

 

SUBJECT

DESCRIPTION

DATE

Follow-Up Action

UPRC Membership

The Executive Council brought forward a written motion proposing to amend the membership charge of the University Planning and Resources Council. The proposed amendment to Bylaw 7.4 of the Constitution of the Faculty of Western Washington University seeks to add a representative from the Graduate Council to UPRC in order to ensure that the needs of the Graduate School are adequately represented to UPRC and to the administration.

A motion to send the proposed amendment to faculty for review passed with a unanimous vote. In accordance with Article VI of the Constitution of the Faculty of Western Washington University, the proposed amendment will be posted on the Faculty Senate website and Senators will vote on the proposed amendment at a subsequent meeting.

6-Oct-2014
 
Committee Appointements

Jim Graham, Appointments and Elections Officer, presented nominations to Senate standing committees, faculty positions on non-Senate committees, and announced outstanding vacancies.  Senators voted unanimously to approve a motion from the Executive Council to confirm the appointment of all named individuals (Appendix A).

To Academic Coordinating Commission (ACC):
            Area A, CSE: Doug Clark, Geology
            Area D, CFPA: Amber Sudduth Bone, Music
            Area F, Fairhaven: Julie Helling, Fairhaven
            Area I, Libraries: Elizabeth Stephan, Libraries

To University Planning and Resource Council (UPRC):
            Area A, CSE: Arpad Benyi, Mathematics
            Area C, CHSS, Humanities: Shannon Dubenion-Smith, Modern and Classical Languages
            Area H, Woodring: Stan Goto, Human Services and Rehabilitation

To Academic Technology Committee (ATC):
            Area A, CSE: Serge Smirnov, Chemistry
            Area H, Woodring: Paula Dagnon, Elementary Education

To Senate Library Committee (SLC):
            Area B/C, CHSS: Joyce Hammond, Decision Sciences
            Area D, CFPA: Javier Berzal de Dios, Art

To Senate Extended Education Committee (SEEC):
            Area A, CSE: Jeff Young, Biology
            Area B/C, CHSS: Ying Li, PEHR
            Area D, CFPA: Penny Hutchinson, Theatre and Dance
            Area E, CBE: Matthew Roelofs, Economics
            Area G, Huxley: Michael Medlar, Environmental Studies
            Area H, Woodring: Keith Hyatt, Special Education
            Area I, Libraries: Gabe Gossett, Extended Education Librarian
            IEP or Language & Culture: Tom Nicholas, Intensive English Program

To AS Green Energy Fee Committee:
           Nicole Brown, English
           Brian Rusk, Geology

To Student Technology Fee Committee:
           Cristina de Almeida, Art

To Central Health and Safety Committee:
           Linda Keeler,PEHR
           Helen Morgan Parmett, Communications Studies

To Sustainability Committee:
           Edo Amiran, Mathematics
           Rebekah Green, Environmental Studies
           Dan Warner, Accounting
           Gary Bornzin, Fairhaven
           Robert Lopresti, Libraries
           Eric Leonhardt, Engineering and Design

To Service and Activities Fee Committee:
           David Fewings, Finance and Marketing

To Faculty Development Grants Committee:
           Tina Du Rocher Schudlich, Psychology
           Rick Bulcroft, Sociology

To Academic Honesty Board:
           Jennifer Devenport, Psychology
           Blanca Aranda, Modern and Classical Languages
           Dan Warner, Accounting
           Susan Costanzo, History

To Student Academic Grievance Board:
           Brandon Dupont, Economics

To Disability Advisory Committee:
           Charles Sylvester,PEHR
           Ying Lin, Engineering and Design

6-Oct-2014
 
UPRC Membership Ammendment

The Executive Council forwarded a motion to approve a proposed amendment to the membership of the University Planning and Resources Council specified in Bylaw 7.4 of the Constitution of the Faculty of Western Washington University.  The motion passed (23 votes in favor, 0 opposed, 1 abstention).  The amended bylaw is to take effect immediately and shall read as follows:


BL7.4      University Planning and Resource Council [October 2014]
The University Planning and Resources Council (UPRC) shall be responsible to the Faculty Senate for the formation and review of policy and procedures in all aspects of University Planning and allocation of resources, with special emphasis on matters of concern to the faculty. The responsibilities of the UPRC shall include:

  1. Assuring that the council is well-informed about issues regarding planning at the University, as well as its financial operations and financial status.
  2. Regular review of the University Strategic Plan, either on the UPRC's own initiative, or as requested by the President, the Provost, or the Faculty Senate.
  3. Recommendation of priorities to be used in preparing the University's biennial operating and capital budget request, in the allocation of appropriated resources, and in consideration of budget reductions.
  4. Examination of resource implications for major changes in the academic program. From time to time the Council will review the adequacy of the resources devoted to existing programs.
  5. Participation in the allocation of resources appropriated by the legislature and review of how allocated resources are used at the University. It is not the role of the UPRC to attempt to direct or control the planning and budgetary process within the colleges and non- academic units, other than to provide broad general priorities.

BL7.4.1   Membership of the UPRC shall be as follows:

  1. Fourteen (14) faculty members to include: One faculty representative from each of the Colleges, the Graduate School and the Library appointed by the respective college or library faculty governance committee for two year terms (9). To ensure effective communication between colleges and UPRC, each faculty representative will either be a standing member of his/her respective college governance committee or serve ex officio on his/her college governance committee;
  2. Two at-large faculty apportioned by the Faculty Senate and appointed by the respective college or library faculty governance committee annually (2); one faculty elected by and from the ACC annually (1); one faculty elected by and from the Faculty Senate annually (1), and a Chair appointed by the Faculty Senate for a two-year term (1);
  3. The Associated Students Vice President for Academic Affairs, and one student appointed by the Associated Students Board of Directors annually;
  4. One representative of the classified staff appointed annually;
  5. One representative of the Professional Staff Organization appointed annually;
  6. The Executive Director of University Planning and Budgeting, ex officio, non-voting;
  7. Each university vice president or representative, ex officio, voting, including the Provost or his/her representative, and the Vice Presidents of 1) Business and Financial Affairs, 2) Enrollment and Student Services, 3) University Advancement, and 4) University Relations.

University Planning and Resources Council members are appointed Spring Quarter. The members of the Council will elect a vice chairperson each spring after the appointment of new members to the Council.
The chair will receive released time of 0.5 FTEF release time and summer stipend, unless changed by the Faculty contract, from other duties to carry out the responsibilities of his/her office. The partial FTEF shall be returned to the UPRC chair's unit. The Provost shall arrange administrative support for the UPRC.


BL7.4.2   Executive Committee
The Executive Committee of the UPRC shall be made up of the chairperson, vice chairperson, the Associated Students Vice President for Academic Affairs, and the Provost. The Executive Committee is responsible for setting the meeting agendas, and is empowered to cancel meetings if there is not sufficient business or call extra meetings if they are necessary to complete business. The recorder also attends.


BL7.4.3   Meetings
The UPRC will meet fortnightly on Wednesday at 4:00 p.m. Copies of the approved minutes of meetings shall be forwarded to the Faculty Senate for approval and to college governance committees for discussion as soon as possible.

20-Oct-2014
 
Committee Appointements

Jim Graham, Appointments and Elections Officer, presented nominations to Senate standing committees and announced outstanding faculty vacancies on Senate and non-Senate committees.  Senators voted unanimously to approve a motion from the Executive Council to confirm the appointment of all named individuals (Appendix A).

To University Planning and Resources Council (UPRC):
            Area F, Fairhaven: John Bower, Fairhaven
            Senate Representative: Molly Ware, Secondary Education

To Senate Extended Education Committee (SEEC):
            UFWW Executive Council: Chuck Lambert, Special Education

20-Oct-2014
 
2014 Calendar Committee Final Report

A motion to file the final report of the 2014 Calendar Committee (forwarded by Sean Murphy, seconded by Kristen Larson) passed with a unanimous vote.


A motion to adopt recommendations of the Calendar Committee with regard to charge #6, to “explore means of coordinating spring break with area school districts” (forwarded by Hud Hudson, seconded by Jim Graham), passed with two abstentions.  Senators observed that coordinating spring break with area school districts would be of particular benefit to non-traditional students with children.  The conclusion of the Calendar Committee with regard to charge #6 reads as follows


The committee concludes that this is both desirable and feasible, although it depends entirely upon the willingness of the Bellingham School District (BSD) to adapt to our schedule.  We recommend the following:
            a. Each year, in the Fall, the Registrar should inform BSD officials of the  University’s scheduled                 Spring Break for the next three years.
            b. The Provost should write to the Superintendent of Schools requesting that a representative                 from WWU be added to the BSD’s Calendar Committee.

A motion to adopt recommendations of the Calendar Committee with regard to charge #3, “publishing a “Calendar of Religious Holidays and Observances,” similar to that provided by the University of Washington” (forwarded by Hud Hudson, seconded by Trula Nicholas), passed (14 votes in favor, 3 opposed).  The Calendar Committee concluded that acting upon this charge was both desirable and feasible.  The Registrar’s Office has already acted upon Calendar Committee recommendations with regard to this charge, and a 2014-15 calendar of religious observance is available through the Registrar’s Office website.  Senators sought to clarify that the calendar was provided for reference and does not seek to equate legitimate religious observance with the published calendar.


Further discussion of the recommendations of the Calendar Committee report is expected on November 17.

3-Nov-2014

17-Nov-2014

 

1-Dec-2014

 

Committee Appointements

Jim Graham, Appointments and Elections Officer, presented nominations to Senate standing committees and announced outstanding faculty vacancies on Senate and non-Senate committees.  Senators voted unanimously to approve a motion from the Executive Council to confirm the appointment of all named individuals (Appendix A).

To Academic Coordinating Commission (ACC):
            Senate Representative (1 of 2): John Lund, Engineering

To University Planning and Resources Council (UPRC):
            Area E, CBE: Nick Wonder, Finance and Marketing
            Graduate School: Bob Mitchell, Geology
                                                                                                         
To Academic Technology Committee (ATC):
            Area A, CSE: Andy Klein, Engineering

To Senate Extended Education Committee (SEEC):
            Area H, Woodring: Chuck Lambert, Special Education
            UFWW Executive Council: Mike Mana, Psychology

3-Nov-2014
 
2014 Calendar Committee Final Report

Pursuant to an approved motion of 3 November 2014 to file the final report of the 2014 Calendar Committee, Senators continued discussion of specific recommendations presented within the Calendar Committee report.


Calendar Committee Report, Charge #4:  In response to faculty inquiries raised by the content of the committee’s recommendations in response to charge #4, Sue Guenter-Schlesinger, Vice Provost for Equal Opportunity and Employment Diversity, spoke to Senators about the legal ability of faculty members to ask students questions regarding absences for religious observation.  The recommendation of the Calendar Committee with regard to charge #4, to “establish an attendance policy that officially excuses students for occasional and significant days of religious observance,” reads as follows:


            The committee concludes that such a policy is not desirable.  Language added to the “Calendar             of Religious Holidays and Observance” should encourage faculty to accommodate students’             legitimate religious observances, but the responsibility for the ultimate decision should remain             with faculty.


Guenter-Schlesinger stated that the Department of Justice implements several protections that apply to students, faculty, and staff, all of whom have a right to request accommodation without penalty for religious observation.  Best practices arise out of court cases and suggest that faculty members should not ask students to furnish proof of the reason for such absences.  Asking students why they are missing class is regarded as reasonable, and it is not illegal to ask a student what holiday they are celebrating, but students cannot be forced to answer or to offer proof.  Faculty members with concerns about specific possible instances of abuse of this policy should contact the Equal Opportunity Office for assistance.  Faculty members are additionally invited to contact the EOO for assistance in determining what form of accommodation is legal or appropriate, but decisions about such accommodation cannot be regarded as purely discretionary.


Senators communicated concerns about the legal and practical viability of the Calendar Committee’s recommendation, but expressed a desire to preserve as much decision-making flexibility for faculty members as can be reasonably and legally permitted.  A motion to refer recommendations of the Calendar Committee with regard to charge #4 to the Senate Executive Council for the purpose of proposing a means of addressing these concerns (forwarded by Allison Giffen, seconded by Jackie Caplan-Auerbach) passed with a unanimous vote.


Calendar Committee Report, Charge #1:  A motion to adopt recommendations of the Calendar Committee with regard to charge #1, “to explore conversion to a semester system” (forwarded by Allison Giffen, seconded by Hud Hudson), passed with six abstentions.  The Calendar Committee’s recommendation reads as follows:


            The committee concludes that converting to a semester system is not desirable, because (1)             there is little faculty support, (2) benefits are equivocal, and (3) the costs are substantial.


Prior to voting, Senators expressed concern about the methodology of data gathering on faculty support for quarters versus semesters but acknowledged that time limitations imposed upon the Calendar Committee made more formal study impossible.


Calendar Committee Report, Charge #2:  In response to charge #2, “equalizing days of instruction, and instructional days of the week, so that Winter Quarter is similar to Fall and Spring,” the Calendar Committee made the following recommendations in its report:


            The committee agrees with its predecessor that this is desirable, and believes that it can be             feasibly remedied.


            Recommendation # 1.  We recommend that Winter Quarter begin on a Monday, starting in             Winter, 2018.  We present two alternatives for implementing this, with no preference for one             over the other: 

  • Option 1:  Classes shall begin on the first Monday following a working day in January.
  • Option 2:  Classes shall begin on the first Monday following a working day in January, except: when January 1st falls on a Friday, classes shall begin on the following Monday (the 4th).

If January 1st falls on

Classes begin on

Option 1

Option 2

Sunday

9th

9th

Monday

8th

8th

Tuesday

7th

7th

Wednesday

6th

6th

Thursday

5th

5th

Friday

11th

4th

Saturday

10th

10th

            Recommendation # 2.  The committee also recommends that the University seek legislation             permitting the Universities to observe Presidents’ Day on a Friday, instead of a Monday.


Senators cited adopting a calendar similar to that of the University of Washington as an additional potential means of equalizing Winter Quarter days of instruction and expressed concern that more student feedback was necessary in advance of consideration of the proposed changes and options.  Senators asked that Jaleesa Smiley, AS VP for Academic Affairs, solicit general student feedback on possible means of equalizing days of instruction and report back to the Senate


A motion to table discussion and consideration of the Calendar Committee’s recommendations with regard to charge #2, (forwarded by Jim Graham, seconded by Rae Lynn Schwartz-Dupre), carried with 17 votes in favor, 1 opposed, and 3 abstentions. 


Calendar Committee Report, Charge #5:  A motion to adopt the recommendation of the Calendar Committee that it is not desirable to establish procedures to assist faculty in substituting for each other on days of great religious significance (forwarded by Kate Wayne, seconded by Kristen Larson), passed with one abstention.


Calendar Committee Report, Charge #7 and Charge #8:  A motion to adopt recommendations of the Calendar Committee with regard to charge #7 and charge #8 (forwarded by Sean Murphy, seconded by Amanda Eurich), passed with a unanimous vote.  The recommendation of the Calendar Committee with regard to charge #7 was that it is not desirable to change the traditional weeks for starting terms.  The recommendation of the Calendar Committee with regard to charge #8, to build flex days into the schedule on which classes could meet if necessary, was that “the committee finds this idea to be interesting and somewhat desirable, but the implementation would be messy, complicated, and difficult, and therefore not feasible.”

17-Nov-2014
1-Dec-2014
2014 Calendar Committee Final Report

Calendar Committee Report, Charge #2:  Pursuant to an approved motion of 3 November 2014 to file the final report of the 2014 Calendar Committee and discussion on 17 November 2014 leading to a motion to table discussion and consideration of the Calendar Committee’s recommendations with regard to charge #2, Senators resumed consideration of the Calendar Committee’s recommendations with regard to charge #2.


In response to charge #2, “equalizing days of instruction, and instructional days of the week, so that Winter Quarter is similar to Fall and Spring,” the Calendar Committee made the following recommendations in its report:


            The committee agrees with its predecessor that this is desirable, and believes that it can be             feasibly remedied.


            Recommendation # 1.  We recommend that Winter Quarter begin on a Monday, starting in             Winter, 2018.  We present two alternatives for implementing this, with no preference for one             over the other: 

  • Option 1:  Classes shall begin on the first Monday following a working day in January.
  • Option 2:  Classes shall begin on the first Monday following a working day in January, except: when January 1st falls on a Friday, classes shall begin on the following Monday (the 4th).

If January 1st falls on

Classes begin on

Option 1

Option 2

Sunday

9th

9th

Monday

8th

8th

Tuesday

7th

7th

Wednesday

6th

6th

Thursday

5th

5th

Friday

11th

4th

Saturday

10th

10th

            Recommendation # 2.  The committee also recommends that the University seek legislation             permitting the Universities to observe Presidents’ Day on a Friday, instead of a Monday.

On 17 November 2014, Senators cited adopting a calendar similar to that of the University of Washington as an additional potential means of equalizing Winter Quarter days of instruction.  University of Washington’s winter calendar is described in section 2 of WAC 478-132-030:

            The winter quarter shall begin on the first Monday after January 1 and end on the eleventh             Friday thereafter.  When January 1 falls on Sunday, the winter quarter shall begin on Tuesday             January 3; when January 1 falls on Monday, the winter quarter shall begin on Wednesday             January 3.

At the suggestion of Registrar David Brunnemer, Senators discussed establishing calendar guidelines similar to those of the University of Washington, but articulated in terms of value statements rather than objective criteria.  Doing so would help guide decisions of the calendar creator in instances when a dilemma or conflict arises, while enabling the calendar creator to make a judgment call.  Suggested language was as follows:

            Whenever possible, winter quarter should begin on a Monday, with the exception being official             holidays, when the first day should be as soon after as possible so long as the adjustment does             not extend the academic year beyond the third week in June.

Senators discussed concerns and possible conflicts with the UFWW contract, and suggested that upcoming contract negotiations might address any existing conflicts between current circumstances and the faculty contract.  Senators expressed a desire to see the interests of students who need time to access resources before classes begin protected, and stated that there should always be a buffer day between January 1st and the start of classes.

A motion to adopt a winter quarter scheduling policy consistent with the statement, “Whenever possible, winter quarter should begin on a Monday, with the exception being official holidays, when the first day should be as soon after as possible so long as the adjustment does not extend the academic year beyond the third week of June,” (forwarded by Jim Graham, seconded by David Gilbertson), carried with 19 votes in favor, 5 opposed, and 2 abstentions.

1-Dec-2014
 
Committee Appointments

Jim Graham, Appointments and Elections Officer, presented a motion from the Executive Council to confirm the appointement of David Wallin, Environmental Sciences, to serve in the place of John McLaughlin as Faculty Senate representative to Huxley College during Winter 2014. Senators voted unanimously to confirm the appointment of David Wallin

12-Jan-2015
 
Senate Elections Calendar

Senators voted unanimously in favor of a motion (forwarded by the Executive Council) to approve the 2015 Senate elections calendar and process.

9-Mar-2015
 
Committee Appointments

Senators voted unanimously in favor of a motion (forwarded by the Executive Council) to confirm the following appointments:

To Faculty Senate:
           Area A: Kristen Larson (for Andreas Riemann), Physics/Astronomy
           Area A: Jianying Zhang (for Amites Sarkar), Mathematics

To Senate Extended Education Committee (SEEC):
           UFWW Rep: Kristen Mahoney, English

9-Mar-2015
 
Committee Appointments

Senators voted unanimously in favor of a motion (forwarded by the Executive Council) to confirm the following appointments:

To Faculty Senate:
           Area B: Dave Suprak (for kieth Russell), PEHR

To Work Group and Sexual Violence Prevention and Resonse:
           Kristen Anderson, Sociology

To Campus Active Shooter Exercise Planning Group:
           David Sattler, Psychology

6-Apr-2015
 
Lync System Privacy Setting

Senators voted unanimously in favor of a motion (forwarded by Jackie Caplan-Auerbach and seconded) to recommend that the enhanced privacy setting be made the default setting in the Lync system and to refer the matter to ATC for further consideration.

20-Apr-2015
 
2014 SEEC Report

The Faculty Senate voted unanimously in favor of a motion to file the report (forwarded by Allison Giffen and seconded).

20-Apr-2015
 
SEEC Recommendations to Faculty Senate

A motion to accept the recommendations forwarded in Appendix A was moved by David Wallin and seconded. Jackie Caplan-Auerbach requested that the motion be divided into two motions. A motion to accept the first two SEEC recommendations (forwarded by Jackie Caplan-Auerbach and seconded) passed unanimously. Those recommendations are as follows:

1. SEEC recommends that faculty in departments and college curriculum committees review proposals for face-to-face, blended, andonline course offerings with equal scrutiny. In particular, the assessment of student achievement in all courses should be clearly described.  

2. SEEC recommends that departments include regular review by faculty of planning and decision-making processes for EE courses offered by their departments, including course assignment decisions.

A motion to open discussion on the third recommendation (forwarded by Trula Nicholas and seconded) passed unanimously. Senators raised concern regarding the recommendation to explore the inclusion of credit-bearing Extended Education (EE) courses in banded-tuition and discussed whether this would result in resource reallocation within the University. Other Senators saw the inclusion of EE courses in banded tuition as an opportunity to demonstrate the need for additional state funding.
A motion to adopt SEEC’s third recommendation (forwarded by David Wallin and seconded) passed with 13 in favor, one opposed, and one abstention. That recommendation is as follows:

3. SEEC recommends that Academic Affairs planning units consider the possibility of including the cost of credit-bearing online courses offered through EE during the Academic Year in banded tuition, including specific proposals for the mitigation of the funding shortfalls created by such plans. SEEC further recommends that college faculty governance bodies be included early in the development of any such plans.

20-Apr-2015