Motions (from minutes) passed by the Faculty Senate 2016-17

Kristen Larson, Senate President

 

SUBJECT

DESCRIPTION

DATE

Follow-Up Action

Election of Senate Vice President and President-Elect

The 2016-17 Executive Council forwarded the nomination of Allison Giffen to the position of Senate Vice President and President-Elect. Giffen was elected unanimously by secret ballot.


 
Appointments and Elections to Standing Committees

Senators voted unanimously to confirm all appointments to Senate standing committees:

To Academic Coordinating Commission (ACC):
            Area F, Fairhaven: Julie Helling, Fairhaven
            Senator: Sheila Webb, Journalism
            Area B, CHSS: Paul Chen, Political Science
            Area D, CFPA: Monique Kerman, Art

To Academic Technology Committee (ATC):
            Area A, CSE: Craig Moyer, Biology
            Area D, CFPA: John Friesen, Music
            Area I, Libraries: Gabe Gossett, Libraries

To Deputy Faculty Legislative Representative (DFLR):
            DFLR: Roger Anderson, Biology

To Senate Extended Education Committee (SEEC):
            Area E, CBE: Sophie Kong, Finance & Marketing
            Area I, Libraries: Gabe Gossett, Libraries
            UFWW Rep: Kristin Mahoney, English
            Senate Appointee: Mike Mana, Psychology
            At-Large: Bill Lyne, English

To Social Justice and Equity Committee (SJEC):
            Senator: Trula Nicholas, Health and Community Studies
            At-Large (Area A): Tanveer Chawla, Engineering and Design
            At-Large (Area B): Todd Haskell, Psychology
            At-Large (Area C): Theresa Warburton, English
            At-Large (Area C): Tara Perry, Communication Studies
            At-Large (Area D): Monique Kerman, Art
            At-Large (Area D/E): Aric Mayer, Art/MBA
            At-Large (Area H): Joy Wiggins, Elementary Education

To University Planning and Resource Council (UPRC):
            Area E, CBE: Nick Wonder, Finance and Marketing
            Graduate Council Rep: Michael Fraas, Communication Sciences and Disorders


 
Appointments and Elections to University Committees

Senators voted to table the appointment of Brian Rusk to the Sustainable Action Fund Committee (formerly Green Energy Fee Committee) and confirm all other appointments to University committees (forwarded by Rich Brown and seconded). The following appointments were confirmed:

To Central Health and Safety Committee:
            At Large: David Sattler, Psychology

To Emergency Management Committee:
            At-Large: Catherine Riordan, Psychology

To Services and Activities Fee Committee:
            At-Large: Kevin Woods, Music

To WWU Dining Committee:
            At-Large: April Bryan, Engineering and Design

To Sustainable Action Fund Committee:
            At-Large: Jasmine Goodnow, Health and Human Development

To Student Technology Fee Committee:
            At-Large: Cara Jaye, Art

To Student Publications Council:
            Area C, CHSS: Kelly Magee, English
            Area C, CHSS: Sheila Webb, Journalism


 
Appointments and Elections to Standing Committees

Senators voted to approve a motion to confirm all appointments with an amendment to appoint Joan Stevenson, Anthropology, to the Senate Library Committee as Senate representative. The following appointments were confirmed:

To University Planning and Resource Council (UPRC):
            Area A, CSE: Jeff Newcomer, Engineering and Design

To Academic Coordinating Commission (ACC):
            Area C, CHSS: Joan Hoffman, Modern and Classical Languages

To Academic Technology Committee (ATC):
            Area B, CHSS: Dave Suprak, Health and Human Development

To Senate Library Committee (SLC):
            Senator: Joan Stevenson, Anthropology


 
Nomination Process for Faculty Selection to Ad Hoc Strategic Planning Cmmittee

Senators passed a motion (forwarded by Seán Murphy and seconded) forwarded by the Senate Executive Council outlining a nomination process to select faculty to serve on an ad hoc committee charged with writing a new strategic plan for Western Washington University. The language of the motion is as follows:

The University Planning and Budget Council (UPRC), a standing committee of the Faculty Senate, has allocated, and provided considerations for the selection of, representatives from the University community to an ad hoc committee charged with writing a new strategic plan for Western Washington University; see attached motion. Four faculty members shall be nominated by the Faculty Senate in a method determined by the Faculty Senate.

Faculty Senate Executive Council brings the following MOTION to Faculty Senate:

The four faculty members to be nominated by the Senate will be chosen by the following process:

  1. Nominations are due to the Faculty Senate office via email to Faculty.Senate@wwu.edu by Friday, November 4. Faculty members are invited to nominate themselves or colleagues.
  2. Senate Exec will review the nominations at their regularly scheduled meeting on Monday, November 7. If the list of nominees does not span the desired range of diverse identities, experiences, and disciplines, the Senate Exec may recruit and add additional individual faculty members to the list of nominees no later than end of the day on Wednesday, November 9.
  3. 3All nominated faculty will be contacted by Thursday, November 10 and invited to submit application materials to the Senate office no later than end of the day on Friday, November 18. Applicants will be encouraged to address one or more of the considerations provided by the UPRC. Application materials must include:
    • a. an abbreviated CV of no more than two pages, and
    • b. a statement of interest of no more than 250 words.
  4. At the regularly scheduled Faculty Senate meeting on Monday, November 28, senators will discuss, rate, and ultimately select four faculty members to be submitted for confirmation to UPRC on Wednesday, November 30. Senators will begin by rating each applicant on a 1-2-3 scale. In the unlikely event that the Senate is unable to decide on four faculty members, the Senate Exec will choose the four faculty members to be submitted for confirmation at the regularly scheduled UPRC meeting of Wednesday, November 30.


 
Appointments and Elections to Standing Committees

Rich Brown, Appointments and Elections Officer, presented Senate Executive Council appointments to the Senate Library Committee (SLC). The appointments were made in order to facilitate the work of the SLC. Senators voted to ratify the appointments of Brenda Miller, English and Hanmei Chen, Accounting to the Senate Library Committee.

Senators voted to approve a motion to confirm all appointments with an amendment to appoint Filip Jagodzinski, Computer Science, to the University Planning and Resources Council as Senate representative. The following appointments were confirmed:

To University Planning and Resource Council (UPRC):
            Area I, Libraries: Elizabeth Joffrion, Libraries
            Senator: Filip Jagodzinski, Computer Science

To Academic Technology Committee (ATC):
            Area E, CBE: Dawna Drum, Accounting
            Area G, Huxley: David Wallin, Environmental Sciences


 
SEEC Membership Revision

A motion to approve the proposed revisions to Bylaw 7.7 of the Faculty Constitution with an amendment to spell out the Intensive English Program acronym (forwarded by Jim Graham and seconded) passed unanimously. The language of the revised bylaw is as follows:

BL7.7 Senate Extended Education Committee [April 2014]

The Senate Extended Education Committee’s (SEEC) role is to help Extended Education support the University’s mission, strategic goals, and values. To do so, the SEEC will:

  1. provide advice and recommendations to the Vice Provost of Extended Education and the Senate; and
  2. serve as liaison between the faculty and the Vice Provost of Extended Education.

Specifically, the committee shall:

  • Provide advice on current and future policies, procedures, and programs offered or considered by or through Extended Education to the Senate and relevant committees;
  • Discuss ideas about Extended Education programs;
  • Review and assess the activities and direction of Extended Education;
  • Report annually during the winter term to the Senate and ACC the following:
    • the mission and budget of Extended Education;
    • programs run through Extended Education; o students served during the previous academic year, including summer term;
    • the number of undergraduate and graduate courses offered for credit during the previous academic year, broken up by program, site, mode of delivery, and type of faculty (NTT or T/TT);
    • other information requested by the Senate.

BL7.7.1 Membership

The membership of the Senate Extended Education Committee shall be as follows:

  • One faculty representative nominated by and from the Intensive English Program or Language & Culture programs;
  • One faculty representative from every college, nominated by the respective college governance committee;
  • One faculty member who is primarily engaged in teaching at a WWU outreach campus through an Extended Education program, appointed by the Faulty Senate. This representative is appointed in addition to the college representatives;
  • One Senate representative appointed by the Faculty Senate
  • One representative appointed by the United Faculty of Western Washington Executive Board
  • One Commissioner appointed by and from the Academic Coordinating Commission
  • One student representative appointed by the Associated Students
  • The Director of the Center for International Studies or a designee (advisory, non voting);
  • The Vice Provost of Extended Education or, in the Vice Provost's absence, a designee (advisory, non voting).

With the exception of appointees representing the Associated Students, Faculty Senate, and ACC, all appointments shall be for 2 years, with terms staggered so that half the members are appointed each year. In the first year, half the members will be appointed for a one-year term.

A faculty chairperson, who shall be appointed by and from the committee’s voting members, will be responsible for the agenda.

The committee shall meet at least once/month during the academic year, and more often if the committee chair believes it to be necessary.

Minutes shall be forwarded to the Faculty Senate as soon as possible following approval by the Senate Extended Education Committee.


 
Responding to Undocumented Students

A motion to authorize Senate Executive Council to move forward with gathering information on what level of legal support or counsel Western can offer and disseminating information on rights of undocumented students and available resources (forwarded by Jim Graham and seconded) passed unanimously.


 
Appointments and Elections to Standing Committees

Senators voted unanimously in favor of motion (forwarded by the Executive Council) to confirm the following appointment:

To Senate Extended Education Committee (faculty member primarily engaged in teaching at a WWU outreach campus): Troy Abel, Program Director of Huxley on the Peninsulas, Environmental Studies


28-November-2016
 
Tabling Consideration of Graduate Faculty Status document

A motion to accept Academic Coordinating Commission (ACC) minutes of 25 October 2016 and 8 November 2016, with the tabling of consideration of the Graduate Faculty Status document presented in ACC minutes of 25 October 2016.


28-November-2016
 
Faculty Nominations to 2016-17 Strategic Planning Committee

Nominating materials from 20 faculty members who submitted applications to serve on the 2016-17 Strategic Planning Committee were sent to Senators for review on November 22nd, and Senators were asked in advance of the meeting to complete a straw poll administered through Qualtrics indicating their level of support for each of the candidates on the basis of their reading of the application materials.  Senators reviewed the results of the straw poll prior to commencing discussion of the individual candidates and of the process for voting on the final nominees.


Senators discussed possible voting procedures.  A motion to vote only for candidates appearing on a shortened list of individuals who received strong support in the pre-meeting straw poll (forwarded by Sheila Webb and seconded) failed to carry with unanimous opposition.  A Senator suggested that each Senator vote for their top four candidates, and a motion to vote via secret ballot selection of the top four candidates from the full list of candidates (forwarded by Sheila Webb and seconded) passed with 17 votes in favor, 6 against, and 2 abstentions.


Senators voted on candidates for service on the 2016-17 Strategic Planning Committee via secret ballot, collectively selecting Vicki Hsueh of Political Science, Paqui Paredes of Modern and Classical Languages, Nabil Kamel of Environmental Studies, and David Leaf of Biology as the top four candidates.  A motion to nominate Vicki Hsueh, Paqui Paredes, Nabil Kamel, and David Leaf to serve on the 2016-17 Strategic Planning Committee (forward by Sheila Webb and seconded) passed with 18 votes in favor, 2 against, and 1 abstention.

 

28-November-2016
 
Graduate Faculty Status Document

A motion to approve the Graduate Faculty Status document (forwarded by Amanda Eurich and seconded) passed with unanimous consent. The language of the Graduate Faculty Status document is as follows:

Graduate Faculty Membership

Members of the Western Washington University Graduate Faculty are those faculty members who are engaged in graduate education, are in tenured or tenure-track positions, and are active in scholarship or professional or creative activities in the disciplines in which they teach and supervise research. Graduate Faculty are responsible for the development, execution, and review of graduate programs, and through representation on the Graduate Council, the recommendation of policy on all graduate matters at Western.

Eligibility

Graduate Faculty members must meet the following requirements:

  • Appointment in a tenured or tenure-track position at the rank of Assistant Professor or above
  • Terminal degree in faculty member’s particular field of study

Duties

Graduate Faculty members are approved to perform the following duties provided that they are consistent with terms and conditions of the faculty member’s Letter of Offer.

  • Teach graduate courses
  • Serve as a mentor for a graduate degree-seeking student (e.g., thesis advisor or member of comprehensive examination committee)
  • Serve as a member of a graduate thesis committee in the home or related department
  • Serve as Graduate Program Advisor
  • Serve on university-level graduate committees

Nomination and Renewal

If the candidate meets the Eligibility requirements outlined above, the Department Chair will submit a nomination form and vita to the Graduate Dean. Appointments are continuing as long as Graduate Faculty members meet department standards for reappointment on their annual probationary review or meet departmental standards for successful post-tenure review. Those who do not meet department standards for probationary or post-tenure review must satisfy the terms and conditions set forth by the department chair and the Collective Bargaining Agreement before they can be reinstated as Graduate Faculty.

Associate Graduate Faculty Membership

Individual graduate programs may identify associate faculty who bring a special expertise to the graduate program or a specific thesis project.

Eligibility

Associate Graduate Faculty members must meet the following requirements:

  • Hold a faculty or professional position with the university, such as non-tenure track, limited term or adjunct faculty, and research associates.
  • Hold a graduate degree appropriate to the field of specialization (a terminal degree is not necessarily required)
  • Exhibit recent professional work, research, or creative activity in the area of specialization

Duties

Associate Graduate Faculty members are approved to perform the following duties provided that they are consistent with the terms and conditions of Associate’s appointment Contract:

  • Teach a specific graduate course
  • Serve as member of comprehensive examination committee
  • Serve as second or third member of a thesis committee, but not chair a thesis committee if the Associate Member does not have a terminal degree
  • Serve as a chair of a thesis committee if the Associate Gradate Faculty Member has a terminal degree and at least two committee members are Graduate Faculty Members from affiliated departments.

Nomination and Renewal

If the candidate meets the Eligibility requirements outlined above, the Department Chair will submit a nomination form and vita to the Graduate Dean. Appointments are continuing as long as the duties performed comply with the terms and conditions of the Associate’s Contract.

Affiliate Graduate Faculty Membership

Affiliate Graduate Faculty membership may be granted to volunteers who are not members of the Western Washington University faculty. Affiliate Graduate Faculty may be appointed when no Graduate Faculty or Associate Graduate Faculty is available with the expertise to serve as third reader on a thesis committee. Emeritus faculty members in a department are eligible to apply for Affiliate status.

Eligibility

Affiliate Graduate Faculty members must meet the following requirements:

  • Hold a graduate degree appropriate to the field of assignment (a terminal degree is not necessarily required)
  • Be locally or regionally recognized as having exceptional expertise relating to the specific thesis project
  • Meet the definition of a volunteer as described by law (RCW 52.12.035) and complying with the WWU Volunteer Registration Program.

Duties

Affiliate Graduate Faculty members are approved to perform the following duties:

  • Participate as a third committee member on a thesis or graduate project
  • Serve as third member of comprehensive examination committee

Nomination and Appointment If the candidate meets the Eligibility requirements outlined above, the Department Chair will submit a nomination form, vita, and a completed WWU volunteer application to the Graduate Deanl. Appointments will be based on the following:

  • Expires after graduation or termination of the graduate student for committee members
  • Candidates must be appointed separately to serve on an additional thesis or comprehensive examination committee


 
SJEC Membership Charge Revisions

A motion (forwarded by Sean Murphy and seconded) to approve a proposed revision to the Social Justice and Equity Committee’s membership charge, previously presented to and voted upon by the Faculty Senate at its meeting of 28 November 2016, passed with unanimous consent. The language of the revised charge is as follows:

BL7.8 Social Justice & Equity Committee

The Social Justice & Equity Committee’s (SJEC) role is to engage faculty at Western Washington University in ongoing examination and reflection needed to make essential changes in the academic policies, practices, and behaviors that result in inequity, exclusion, and social injustices at WWU.

Specifically, the committee shall:

  • Assist the Faculty Senate by evaluating and advising on implications for campus diversity, equity, and social justice of actions proposed by the Senate and its standing committees.
  • Engage faculty
    • Create and implement opportunities in which faculty from across WWU’s campus engage in meaningful interactions that allow for the active reflection and examination of academic policies, practices, and behaviors that result in inequity, exclusion, and social injustices at WWU.
    • Create and implement opportunities for WWU faculty to engage in the work of promoting equity, inclusion and social justice at WWU and the surrounding communities.
  • Oversee the Diversity & Social Justice Grants Committee
    • Annually review and revise (as necessary) the focus, process, and committee membership.

BL7.8.1 Membership

The membership of the Social Justice & Equity Committee shall be as follows:

  • 10-12 voting members of the faculty, including:
    • At least one current member of the Faculty Senate or the Faculty Senate Executive Committee, elected annually;
    • Faculty broadly representative of the university’s colleges and disciplines, with no more than two faculty from any of the areas (A-I) used to define membership on the Faculty Senate;
    • At least one member of the President’s Taskforce on Equity, Inclusion, and Diversity;
  • 2 voting members from the student body/alumni, including
    • The Associated Students Vice President for Diversity (or designee), and
    • At least one student or recent alumni, appointed annually by the Associated Students Board of Directors;
  • 1 voting staff member, to include
    • At least one staff member, appointed by invitation of the Faculty Senate in consultation with the President’s Taskforce on Equity, Inclusion, and Diversity.

The faculty, students, and staff on the committee should represent a broad range of experience and expertise in the areas of diversity, equity, and social justice.

Faculty appointments are subject to confirmation by the Faculty Senate and shall be made in consultation with college governance committees. With the exception of appointments from the Senate, all appointments shall be for two years, with terms staggered so that approximately half of the membership is appointed each year. In the first year, half the members will be appointed for a one-year term. Committee members may serve no more than three consecutive terms.

A faculty chairperson, who shall be appointed by committee members, will be responsible for the agenda.

BL7.8.2 Meetings

The committee shall meet at least once/month during the academic year, and more often if the committee chair believes it to be necessary.

Minutes shall be forwarded to the Faculty Senate for review as soon as possible following approval by the Social Justice & Equity Committee.

BL7.8.3 Committees and Reportage

The SJEC shall maintain the Diversity and Social Justice Grants Committee as a standing committee. The membership of this committee is approved by the SJEC, and membership requirements are published on the Faculty Senate website.

Standing Committees of the SJEC shall forward records of actions from their meeting to the SJEC as soon as possible following approval. The SJEC is empowered to create additional ad hoc or standing committees as necessary to effectively meet its charge.

 
NTT Service Criteria Work Group Report

A motion to accept the Final Report of the NTT Service Criteria Work Group and to thank the committee for its work (forwarded by Trula Nicholas and seconded) passed by unanimous consent.

See Appendix D from Faculty Senate minutes of 9 January 2017 for NTT Service Criteria Work Group Final Report.

 
NTT Service Criteria Work Group Recommendations

A motion to adopt the proposed criteria recommended by the NTT Service Criteria Work Group (forwarded by Sean Murphy and seconded) passed by unanimous consent.

See Appendix E from Faculty Senate minutes of 9 January 2017 for NTT Service Criteria Work Group Final Report.

 
Senate Elections Process and Calendar

Senators voted unanimously in favor of a motion from the Senate Executive Council to approve the Spring 2017 Senate Election Calendar

See Appendix A from Faculty Senate minutes of 6 March 2017 for Spring 2017 Senate Election Calendar.

 
Appointments and Elections

Senators voted unanimously in favor of a motion to approve Craig Dunn, Management, as a spring quarter replacement on the Faculty Senate for Jason Kanov, Management.

 
ACC Report on Recommended Improvements to General Education

Seán Murphy forwarded a motion to approve priority area number one with the understanding that the ACC and its standing committees and/or task forces should further explore the development and review of priority area one, while reserving implementation for later approval by the Senate. The motion was seconded.

Senators expressed concern that approval would bind the Senate to the content of the ACC’s recommendations, and suggested that ACC should be charged with gathering more information on resource implications and/or developing its proposals further prior to seeking Senate approval. Jim Graham forwarded a motion to amend the previous motion by eliminating specific reference to approval of the recommendations. The proposed amended motion is to charge ACC and its standing committees and/or task forces to further explore the development and review of priority area one, while reserving implementation for later approval by the Senate. The motion to amend was seconded.

Seán Murphy forwarded a motion to close debate on the motion to amend. This motion was seconded and passed with a 13 votes in favor, 7 opposed, and 2 abstentions.

The motion to amend failed to carry, with 10 votes in favor, 10 opposed, and 1 abstention.

The original motion to approve priority area number one failed to carry, with 9 votes in favor and 11 opposed.

See Appendix A from Academic Coordinating Commission (ACC) minutes of 22 November 2016 for ACC's Report on Recommended Improvements to General Education.


ACC Report on Recommended Improvements to General Education

A motion to endorse the four identified priority areas contained within the Academic Coordinating Commission (ACC) report on Recommended Improvement to General Education and refer the recommendations back to ACC and its standing committees with instructions to further develop these recommendations including consideration of resource implications, time to degree, and programmatic autonomy (forwarded by John Lund and seconded) passed.


 
2017 SEEC Recommendations to Faculty Senate

A motion (forwarded by Jim Graham and seconded) to thank SEEC for their work, to postpone the 2017 SEEC Recommendations to Faculty Senate until the meeting of 1 May 2017, and to empower the Senate Executive Council to gather more information in order to have a more refined set of resolutions passed.

2017 SEEC Recommendations to Faculty Senate

Senators resumed discussion of recommendations from the Senate Extended Education Committee, previously discussed on April 17th, and considered the following draft motions from the Senate Executive Council:

The Faculty Senate calls on Western’s administration to provide ample base funding for the primary teaching mission of the University. Revenue generated by EE should not be critical to the funding of academic-year courses and other central departmental operations.
 
The Faculty Senate charges UPRC with exploring ways to increase faculty participation in the establishment of Western’s funding priorities.
 
The Faculty Senate charges its standing committees on Academic Technology, the Library, and Social Justice and Equity with investigating and recommending ways to ensure equitable support of and resources for the students and faculty at all of Western’s locations.
 
The Faculty Senate charges SEEC with initiating a campus-wide conversation about the future of programs in EE. Development of a purposeful, forward-looking model for EE should include discussions about what we mean by diversity and accessibility, how EE programs become integrated over time with our statefunded programs, and how to ensure EE programs sustain Western’s mission and values.

Senators observed that the proposed draft motions were crafted to act on some but not all of the SEEC’s recommendations and noted that many of the suggested motions were crafted with reference to SEEC’s recommendations while deviating SEEC’s language. A motion to file the 2016-17 SEEC Recommendations to Faculty Senate (forwarded by Sean Murphy and seconded) passed with a unanimous vote in favor. Senators then resumed consideration of the draft motions from the Executive Council, noting that the intent of the proposed motions was to charge Senate standing committees to engage with relevant aspects of Extended Education and look at SEEC’s recommendations through different lenses.

A motion to call on Western’s administration to provide ample base funding for the primary teaching mission of the University, stipulating that revenue generated by EE should not be critical to the funding of academic-year courses and other central departmental operations (forwarded by Rich Brown and seconded) passed by a unanimous vote.

A motion to charge UPRC with exploring ways to increase faculty participation in the establishment of Western’s funding priorities (forwarded by Rich Brown and seconded) passed with 24 votes in favor and 1 abstention.

A motion to charge the Academic Technology Committee, the Senate Library Committee, and the Social Justice and Equity Committee with investigating and recommending ways to ensure equitable support of and resources for the students and faculty at all of Western’s locations (forwarded by Rich Brown and seconded) passed with 24 votes in favor and 1 abstention.

A motion to charge the Senate Extended Education Committee with initiating a campus-wide conversation about the future of programs in Extended Education (forwarded by Rich Brown and seconded) passed with 24 votes in favor and 1 abstention. Development of a purposeful, forward-looking model for Extended Education should include discussions about what is meant by diversity and accessibility, how Extended Education programs become integrated over time with Western’s state-funded programs, and how to ensure Extended Education programs sustain Western’s mission and values.

 
Council of Faculty Representatives Constitution

A motion to ratify (forwarded by Kristin Denham and seconded) the action of the Senate Executive Council to approve the revisions to the constitution of the Council of Faculty Representatives passed.