Motions and Recommendations passed by the

Academic Coordinating Commission 2007-2008

(from Minutes) 

James Hearne, Chair

 

SUBJECT

DESCRIPTION

DATE

 

MOTION RE CHARGE TO ACADEMIC COORDINATING COMMISSION

Following discussion, a motion was made by Marie Eaton, seconded by Mark Kuntz, which the Commission passed, to approve the revised Academic Coordinating Commission Charge.  Text follows:

 

“BL7.4                  Academic Coordinating Commission

The purview of Academic Coordinating Commission comprises all aspects of policy relating to the academic enterprise of the University.  The following list is intended to communicate inductively the spirit of its legitimate purview.

1.             Ultimate approval of all curricular judgments.

2.             The meaning and expected work associated with an academic credit.

3.             Criteria for the acceptability of majors and minors (credits, intellectual coherence, relevance).

4.             Course proposals, cancellations, revisions; form routing for same.

5.             The circumstances in which courses may be repeated; logic of prerequisites.

6.             General University Catalog: sectioning, rubrics.

7.             Grading, grade appeals processes; transcripts; probation and dismissal.

8.             Policies concerning course withdrawal.

9.             Policies concerning academic honesty; classroom note-taking, recording.

10.         Academic Calendar; semesters, quarters, early registration.

11.         Examination schedules; credit by examination.

12.         General education requirements.

13.         Matriculation and graduation requirements, commencement.

14.         Entry, retention, and exit standards within majors and minors.

15.         Graduate degree requirements; graduate program credits.

16.         Approval of formation and titling of Centers and Institutes with curricular implications.

17.         Approval of certificate programs.

18.         Reorganization of academic programs.

19.         Changes in academic regulations.

ACC publishes its policies on the Faculty Senate website and in its handbook.  The ACC does not concern

itself with the budgetary implications of its agenda, but refers these matters elsewhere.  ACC oversight in no way impinges on those matters that are the purview of collective bargaining.  ACC collaborates with the Office of the Registrar, the University Planning Council, Academic Advising, Student Life, and other units on campus in order to further its academic mission and the strategic plan of the University.

BL7.4.1 Membership

The membership of the Academic Coordinating Commission shall be as follows

a)       Two faculty from the College of Humanities and Social Sciences (voting, 2-year terms).

b)       One faculty from each of the following: the College of Sciences and Technology, Fairhaven College of Interdisciplinary Studies, the College of Business and Economics, Huxley College of the Environment, Woodring College of Education, and the College of Fine and Performing Arts; and one At Large faculty (all voting, 2-year terms).

c)       One Library faculty (voting, 2-year term).

d)       Two members of the Faculty Senate (voting, 1-year terms).

e)       The Associated Students Vice President for Academic Affairs (voting, ex officio).

f)         Three additional students appointed by the Associated Students Board of Directors (voting).

g)       The Provost/Vice President for Academic Affairs, (non-voting, ex officio). 

h)       The Catalog Coordinator, (non-voting, ex officio). 

i)         The Registrar (non-voting, ex officio).

The faculty members of the ACC are nominated from their Colleges and appointed by the Faculty Senate.  Faculty members are appointed Spring Quarter and are seated at the last meeting of Spring Quarter.  A chairperson and vice chairperson shall be appointed by and from the committee membership at the last meeting each Spring Quarter.  If the chair elected is a faculty member, then the chair will receive released time of 0.33 FTEF or equivalent release time from other duties to carry out the responsibilities of his/her office. 

BL7.4.2 Executive Committee

The Executive Committee of the ACC shall be made up of the chairperson, vice chairperson, the Associated Students Vice President for Academic Affairs, and the Provost.  The Executive Committee is responsible for setting the agenda for meetings, and is empowered to cancel meetings if there is not sufficient business.  The recorder attends.

BL 7.4.3 Meetings

The ACC will meet fortnightly Tuesdays at 4:00 p.m.  Copies of the approved minutes of meetings shall be forwarded to the Faculty Senate for review as soon as possible.

BL 7.5.4   Reportage

The ACC shall maintain the following Standing Committees:  Admissions Committee, Committee on the Assessment of Teaching and Learning, General Education Requirements Committee, Graduate Council, Honors Board, and International Programs Advisory Committee.  The memberships of these committees are approved by ACC and membership requirements are published along with the charge in the ACC Handbook and on the Faculty Senate website. 

In addition, the Curricular Committees of the Colleges, including Teacher Curriculum and Certification Council, and the Library Curriculum Committee, inform ACC of their memberships. 

Standing Committees and College Curricular Committees shall forward their approved minutes from their meetings to the ACC for review within two weeks.  The ACC is empowered to create additional Ad Hoc or  Standing Committees as necessary to effectively meet its charge.”

--end

4/1/08
Motion

A motion, by Marie Eaton, seconded by Chelsea Fletcher, was made to accept the minor which passed unanimously.

2/19/08

MOTION Academic Honesty Policy (procedure)

A motion was made by Chelsea Fletcher, seconded by Michael Meehan to accept the revisions, which the ACC passed unanimously.  The text will be forwarded to the Faculty Senate for review at its Monday January 28th meeting, and will become policy when it is passed by the Senate.  The text of the document follows:

 

Academic Honesty Policy and Procedure

Appendix D to the Catalog - p. 390

 

(b)     Appeal: A student who receives a zero on an assignment or an F in a course due to a charge of academic dishonesty and who feels wrongly accused by an instructor has recourse to an appeals process.  Within five (5) working days of the finding of academic dishonesty the student may appeal to the unit head.  The unit head shall make a ruling on the case as to whether 1) the student in question committed an act of academic dishonesty; and, if so, 2) whether the violation was a major or minor one, within ten (10) working days of the appeal.  

If the unit head does not rule in the student’s favor the student may, within five (5) working days appeal to the Dean, who shall make a ruling on the case as to whether 1) the student in question committed an act of academic dishonesty; and, if so, 2) whether the sanction was appropriate, within ten (10) working days of the appeal.  

Either the student accused or the faculty member who instigated the initial charge may appeal the findings of the Dean to the Academic Honesty Board within five (5) working days.

 

The Academic Honesty Board shall consist of one faculty member and two students to be selected from a pool of students and faculty appointed by the Vice President for Academic Affairs.  (remainder unchanged)

 -end text

1/22/08

Writing Proficiency Table

§    Chair Hearne brought a revised table of fractional writing proficiency and a motion was made by Chelsea Fletcher and seconded by Yvonne Durham to accept the revised table as a replacement of the table of the 11/6/07 minutes.  Commissioners passed the motion following discussion.

11/20/07

MOTION REVISED ACADEMIC COORDINATING COMMISSION CHARGE – Exhibit D

(Amendments to Faculty Handbook language such as the revised charge to the Academic Coordinating Commission takes effect following approval by the Senate, vote by majority of the Faculty voting in an election held for this purpose, and will take effect upon acceptance by the Board of Trustees.) 

 

Senators reviewed a final draft of the revised ACC charge, and after pointing out a few minor typos, Roger Anderson moved, seconded by Yvonne Durham, to approve the revised charge, which Commissioners passed unanimously.  Text as it will be revised in the Faculty Handbook follows below:

 

“BL7.4          Academic Coordinating Commission

The Academic Coordinating Commission (ACC) shall have jurisdiction over all matters relating to the University's academic program. 

 

“BL7.4.1 Membership

The membership of the ACC shall be as follows

a)         Two faculty representatives from the College of Humanities and Social Sciences (2);

b)         One faculty representative from each of the following: the College of Sciences and Technology,   Fairhaven College of Interdisciplinary Studies, the College of Business and Economics, Huxley College of the Environment, Woodring College of Education, and the College of Fine and Performing Arts, and one At-Large faculty (7);

c)         One representative from the Library faculty (1);

d)         Two members of the Faculty Senate for one-year terms (2);

e)         The Associated Students Vice President for Academic Affairs (ex officio, voting) (1);

f)           Three additional students (voting) (3);

g)         The Provost/Vice President for Academic Affairs, (ex officio) (1);, and

h)         The Catalog Coordinator (ex officio, voting) (1). 

i)           The Registrar (ex officio, voting) (1)

 

“Faculty who are members of the ACC are appointed by their respective divisions for two-year terms and ratified by the Faculty Senate.   If possible, faculty representatives to the ACC should be members of their unit’s curricular committees. Two voting Faculty Senators are appointed by the Senate for one-year terms and may or may not be members of curricular committees.  The student Vice President for Academic Affairs is elected by the Associated Students, and three additional students are appointed by the Associated Students’ Board of Directors.  After Senate ratification, members are seated the last meeting in Spring Quarter. 

 

“A chairperson and vice chairperson shall be appointed by and from the committee membership at the last meeting each Spring Quarter.  The chair or a designee is responsible for communicating decisions of the ACC back to both the subcommittee(s) and the originating author(s).   A faculty member as chairperson will receive release time of 0.33 FTEF or equivalent release time from other duties to carry out the responsibilities of the office. 

 

“BL7.4.2  Meetings and the Executive Committee

The ACC will meet at least five times a quarter, every other week on Tuesdays at 4:00 p.m.  Copies of the minutes of ACC meetings shall be forwarded to the Faculty Senate for review as soon as possible.  The Executive Committee meets in the week preceding the ACC meeting, is responsible for setting the meeting agenda, and is empowered to cancel meetings if there is insufficient business.  The Executive Committee of the ACC shall be made up of the chairperson, vice chairperson, the Associated Students Vice President for Academic Affairs, and the Provost.  The recorder also attends. 

 

“BL 7.4.3 Standing Subcommittees

The ACC shall maintain the following subcommittees: Admissions Committee, Committee on the Assessment of Teaching and Learning, General Education Requirements Committee, Graduate Council, Honors Board, and International Programs Advisory Committee.  Curricular committees of the Colleges and the Library are considered to be subcommittees of the ACC.  The specific charges and memberships of these committees are given in the ACC Handbook.  Subcommittees of the ACC shall forward approved minutes of their meetings to the ACC for review within two weeks if possible.  The ACC is empowered to create additional ad hoc or standing committees (as it sees fit and necessary) to effectively meet its charge.”

-end

Unanimously Passed by ACC on 11/6/07

11/6/07

MOTION  Writing Proficiency Waivers

Robin Matthews moved, and Yvonne Durham seconded the text (as follows) for a waiver policy which the Commissioner passed with one abstention

 

“Physics and Chemistry are hereby exempted from the policy until 2010-2011.   Other departments who find the policy difficult to implement for various reasons can apply to ACC for an extension.”

11/6/07

MOTION Writing Proficiency Requirements in the Majors

“All Western writing proficiency courses should follow these University-wide guidelines:

·            Instructors provide detailed critiques of written assignments

·            Writing assignments must entail some element of revision in response to instructor’s critiques.  Revision of entire assignments, though encouraged, is not required. Revision can take the form, for example, of feedback to an initial outline or proposal.

·            Fractional writing proficiency units shall be assigned to given credit hours according to the scheme embodied in the following table, where the table entry gives the allowable writing proficiency units for a given percentage of the graded work devoted to writing, for a given total number of course credits.

 

(Note: FYI:  The following table revised in a motion at the next meeting - rm)

 

>  75%

>  50%

>  25%

1 credit

  1/3

 

 

2 credits

  1/3

     1/3

 

3 credits

    1

     2/3

     1/3

4 credits

    1

       1

     2/3

5 credits

    1

       1  

     2/3

 

Such percentages are necessarily approximations and are intended communicate the overall intent of the ACC in assigning fractional writing proficiency units to given credit hours.”

11/6/07

MOTION   Re Fractional Writing Requirements

 

Commissioners reviewed some minor changes to the charge which has been under consideration at ACC since last spring.  A question of rounding up to “1” arose, and the presumption is that a percentage close to one unit would be rounded up and counted as “one”.  Commisioners emphasized that these are guidelines.  Department submitting courses will be asked to designate the course as WP1, WP2, or WP3.  A motion was made by Marie Eaton, and seconded by Yvonne Durham to approve the revised Fractional Writing Requirements, which passed with one abstention.  The text is as follows:

 

“ACC rescinds its original moratorium against distributing writing proficiency points amongst several courses.  

 

“Henceforth, a course may satisfy ⅓, ⅔ or 1 of the writing proficiency requirement (denoted WP1, WP2, WP3, respectively, on classfinder).   

 

“A student may complete the writing proficiency requirements only by successfully completing courses the sum of whose associated writing proficiency units is at least 1.

 

“If departments choose to schedule writing proficiency courses, they should do so in such a way so as to enable students to complete the writing proficiency unit as a natural consequence of completing the requirements for a major.  It is encouraged, but not required, that fractional writing proficiency status be attached only to regularly offered courses that apply to the major —as opposed to individual sections or offerings—of the unit offering the course.”

 
11/6/07
Call for Catalog Copy, Lisa Zuarte

Hearne moved to approve a proposal brought from Lisa Zuzarte for curriculum minute timeline, seconded by Michael Meehan, which passed unanimously.  The main text follows:

 

Call for Catalog Copy to the Academic and Administrative units – mid October 2007

 

Last ACC meeting for Curric Mins. to be approved for Catalog changes – February 19, 2008

 

Catalog copy sent to the Coordinator – February 29, 2008

 

Catalog Drafts sent to the Departments for Proofing – April 2008

 

Rationale:  December 15 not a realistic deadline since minutes have not been reviewed by ACC at this early date. The new timeline gives departments more time to present accurate and approved copy to the Catalog Coordinator.

10/9/07