Index of Topics 4/3/07

Physics 103 changed to 104 –catalog deadline today

           Approved 4/17/07–to Faculty Senate 4/23/07

Policy regarding Online Approvals - MOTION

 

Policy regarding Academic Honesty – Reviewed- action postponed

 

Communication challenge --  footnote

 

 

WESTERN WASHINGTON UNIVERSITY

ACADEMIC COORDINATING COMMISSION MINUTES

Regular Meeting  --  April 3, 2007

 

Chair James Hearne called the meeting of the Academic Coordinating Commission to order on April 3, 2007 in OM340 at 4:10 p.m.  There were fifteen (15) members present, and eight (8) others for a total of twenty-three (23). (See attached roster).

 

Approval of ACC minutes

Commissioners approved the minutes of March 13, 2007 with minor amendments.

AGENDA ITEMS.  The following curricular minutes came before the ACC on 3/13/07.  Action taken is

recorded in the right hand column.  Commissioners noted that no changes to the catalog can be made after today’s meeting with regard to courses.

 

Previously postponed minutes

4c

General Education Req C

2/15/07

GUR Sequence

Accepted

10C

General Education Req C

3/8/07

GUR Sequence

Accepted

MINUTES FOR APRIL 3, 2007

Action

1d

College of Science and Technology CC

3/5/07 – New course.  Course revision withdrawn

Accepted

2d

 

Teacher Curricula and Certification Council

3/6/07 – New, experimental and cancelled courses

Accepted

3d

3d-1

Graduate Council

Grad council new p. 7

3/6/07 – Course Numbers changed

From 12/5/06 mins - Revised page submitted

Accepted with note:  Please be sure that the college curricular committee is informed; changes must appear in the Grad Council, the College Curricular Committee, and the ACC minutes.  If the registrar has a question or a question is raised in the future, there must be a correct historical record.

 

4d

College of Fine and Performing Arts

3/22/07 - note forwarded to Committee that Email meetings are not generally permitted

Accepted provisionally.

ACC passed a motion* that the CFPA minutes will be accepted provisionally while the catalog coordinator negotiates with CFPA and TCCC to finalize appropriate catalog language.  (Moved by James Sanders, seconded by Grant Donnellan)

5d

Women’s Studies

WMDS 453

Added at Meeting

Accepted

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Actions related to the Minutes:

 

CST

ACC passed a motion to approve changing the course number of Physics 103 (a new course that has not yet been taught) to Physics 104, rather than changing Astronomy's numbers (a motion approved earlier).  This should prove less confusing to students who might have ended up taking the Astronomy course twice thinking a new number meant a new course.  Since Physics 103 has never been taught, changing the number is only administratively significant. (See Commissioners’ Concerns below for further discussion)

 

POLICY REGARDING ONLINE APPROVALS

 

ACC passed a motion  (brought from Executive Council) which approves the ACC's policy for online approvals.  The policy will be forwarded to the Senate who requested it initially.

 

The text follows:

“ACC Policy regarding Online Approvals

Can a committee or subcommittee hold an online or email meeting? 

Online or email meetings are generally discouraged, as there is no guarantee of a quorum, and not all members may be available or have the technology available to fairly undertake such a meeting.  After business is discussed in a face-to-face meeting, a simple up/down vote on a question can be conducted via email, provided there is no objection from any member of the committee, and all members are included.[1]  Electing a chair via email would be unusual but could occur under the above conditions with extenuating circumstances, such as electing the Chair of the Grievance committee.

Can a committee or subcommittee approve its minutes via email? 

Committee minutes can be approved via email if all the committee members agree, and there is a time pressure to get minutes approved so they can be forwarded to an approving committee, or to meet some other deadline. 

 

Can a committee or subcommittee conduct discussion of business as if it were holding a meeting via email? 

Members of a committee sharing the email group can frequently or at any time discuss any topic they wish.  However, any significant action or discussion of the official committee must eventually be conducted in a face to face meeting with a quorum.”

-end

 

POLICY REGARDING ACADEMIC HONESTY

§    Kris Bulcroft was welcomed as sitting in for Provost Bodman, and commented that the Provost hoped to review the revised text of the policy. Chair Hearne assured her this would be the case. 

§    Commissioners then discussed the implications of the revised policy, and Kathleen Kitto suggested changing the word “brief” before summary to “clear”, which was accepted by the Commission.

§    The Registrar noted that approximately 15 to 35 cases of academic dishonesty were reported each quarter, and anywhere from 8 to 15 were appealed.

§    One Commissioner questioned why it was incumbent on the professor to file this report, and suggested that the case could be handled directly, thus preventing an undue level of “forcing the student into the bureaucratic system.”  Filing a report requires going into point after point and showing exactly how a paper is plagiarized.

§    Others responded that guarding the integrity of the institution is the responsibility of faculty and these cases had to be reported.

§    Commissioners agreed the topic warranted further discussion.  Chair Hearne will bring a revised document to the next ACC meeting.

 

COMMISSIONERS’ CONCERNS

Physics/Astronony.  Kristen Larson, Physics/Astronomy was welcomed by Commissioners.  Larson talked about the long stretch of time between October when she posted the request to change Astron103 to Astron104, and February, following an ACC meeting which bounced her form back and showed it had been disapproved.  In February, the ACC had heard the Registrar’s valid objections and had reversed the change pending departmental approval.  However, the challenge is communicating this to Larson as chair of the curricular committee, and to the department. 

New Proposal.  Since today is the Catalog deadline date, Larson is bringing a new proposal to renumber Physics 103 as Physics 104, which is a new class which has never been taught.  So no change will be made to Astron103 and it will remain as it is.  A motion was made by Jim Stewart, seconded by Marsha Riddle-Buly, to accept the change of Physics 103 to Physics 104, which passed unanimously.  K. Kitto will send a memo to St. Hilaire, to Academic Advising, and to the GER committee.  The catalog coordinator will proactively reschedule 104 wherever the 103 previously appeared.

Commentary.  Larson would like ACC to address the procedural aspects of course approvals, and ways of relaying information back to the departments and the curricular committees, stating for the record “that this current procedure shows a real lack of respect for those in the lowest curricular bodies, and has become a very discouraging experience for her and the members of her committee.”  Larson claimed that no one had directly contacted her regarding the rejection of the change to Astronomy103.  Jim Stewart recalled that the ACC had agreed he would go back and seek approval from the department chair, but no one had spoken to Kristen.  The problem could have been avoided with a better system of communication.  Registrar St. Hilaire is working on a new structure for communication[2], and will work closely with Chair Hearne, and Rose Marie Norton-Nader to implement it.

 

Congratulations in order

St. Hilaire expressed congratulations to Marsh Riddle-Buly for her fine speech at commencement, which was applauded by Commissioners.

Adjournment

Commissioners adjourned at 5:35 pm.

Rose Marie Norton-Nader, Recorder, April 3, 2007

 

ACADEMIC COORDINATING COMMISSION 2006-2007 ROSTER

 

 

Membership (term ending 2007)

 

 

Chair – James Hearne 2006-2007

 

1

A -  James Hearne, Computer Science, Chair

P

 

Vice Chair – Roger Thompson

 

2

A -  Jim Stewart, Senator, Physics Astronomy

P

 

 

 

3.

D – *Grant Donnellan, Music, ( NElig)

P

 

Ex-Officio

 

4

E -- George Zhang, Decision Science, CBE

P

17

Kris Bulcroft for Bodman, Andrew (Provost) (nv)

  P

5

G – Patrick Buckley, Huxley

P

18

Lisa Zuzarte (Catalog Coordinator)

P

6

H – Marsha Riddle-Buly (Wtr Qtr)

   P

 

 

 

 

Membership (term ending 2008)

 

 

Registrar, Recorder, Guests

 

7

A –  Michael Meehan, Senator, Computer Science

P

1

Joe St. Hilaire, Registrar

P

8

B – Dan Boxberger, Anthro; rep to GER

P

2

Rose Marie Norton-Nader, Recorder

P

9

C -  Leonard Helfgott, History

P

   3

Karen Perry, former Cat Coordinator

   P

10

C -  Roger Thompson, Senator, History

   P

4

Kristen Larson, Physics/Astronomy

   P

11

F -  Marie Eaton, Fairhaven

P

5

Kathy Kitto

   P

12

I –  Stefanie Buck, Library, rep to EESP

P

6

Linda Luke

   P

13

S -  James Sanders, ASVP-Academics, 2006-2007

P

7

Caryn Regimbal (Academic Advising)

   P

14

S -  Christian Opfer, 2006-07, rep to UPC – RESIGNED

V

8

Jeff Newcomer, Faculty Senate

P

15

S -  Eddie Jenkins, 2006-07

--

 

Members Present

15

16

S-   Nate Warren, 2006-07 – RESIGNED

V

 

Registrar, Recorder, Guests Present

8

 

      *Not Eligible for Re-election (served 4 yrs)

 

 

TOTAL PRESENT April 3, 2007

23

 

 

 

 

 

 

 

Members (18)

 

 

 

 

 

12 faculty (2yr terms) representing each area with 2 as Senators.  6 more members include:  Provost (nv), Catalog Coordinator (ex officio) and 4 students (1 ASVP).  ACC sends reps:  to UPC and to GER Cte.  Registrar & Recorder are permanent guests

 

 

 

 

 

 

 

 

 

 

 


 


[1] At the Faculty Senate meeting of April 9th the policy was approved with one amendment.  The phrase “and all members are notified and provided with an opportunity to vote” was substituted for “and all members are included.”

[2] Conveying information - EXPANDED LIST

Discussion arose regarding the expedient relay of information.  Minutes from curricular committees sometimes do not get to ACC for several weeks, or arrive during a break.   Relaying information to all the people who need to know that actions have been taken can be challenging.  One way this might be helped is by expansion of the "Group e-mail list" which is entitled grp.fs.catalogACC.  This new list has been expanded to include the known chairs of curricular committees (deans and assistant deans), academic advising, and the entire GER committee.  Deans' secretaries and the registrar's office are also on the list, including the catalog coordinator, and the Provost.   Others who would like to be included should contact the Senate office.  The email abstract sent to the group list following the ACC meeting is NOT the official ACC minutes which must be approved at consecutive meetings and can be viewed online on the Senate website.