Index of Topics 4/1/08

       For Approval  4/15/2008;  to Faculty Senate 4/21/08

Approval of ACC Charge


Approval of Catalog Calendar 2009-2010





Regular Meeting  --  April 1, 2008


Chair James Hearne called the meeting of the 2007-2008 Academic Coordinating Commission to order at 4:04 pm on Tuesday, March 4, 2008.   There were thirteen (13) members present and the Registrar (1) and the Recorder (1) and one guest for a total of sixteen (16).  

 Approval of ACC minutes

Members approved minutes of March 4, 2008 with minor corrections. 

 Announcements and Reports

Chair Hearne announced that members of the Academic Coordinating Commission who so wished could meet with the Accreditation Committee visiting Western on Tuesday, April 8 at 2 pm.

 Change to the Agenda

Chair Hearne will postpone review of the Interdisciplinary section of the 2009-2010 catalog until a copy of the new text can be provided.

 Reading of Curricular Minutes (Exhibit B)



Curriculum Committee

Language added

ACC Action


Japan Minor (CHSS mins of 11/29/07)

JAPN 280 and 425 are not applicable to the minor



Econ/Environmental Studies major

(CBE of 12/12/07 and Hux of 10/15/07)

Descriptive Language now matches




Following discussion, a motion was made by Marie Eaton, seconded by Mark Kuntz, which the Commission passed, to approve the revised Academic Coordinating Commission Charge.  Text follows:


“BL7.4                  Academic Coordinating Commission

The purview of Academic Coordinating Commission comprises all aspects of policy relating to the academic enterprise of the University.  The following list is intended to communicate inductively the spirit of its legitimate purview.

1.             Ultimate approval of all curricular judgments.

2.             The meaning and expected work associated with an academic credit.

3.             Criteria for the acceptability of majors and minors (credits, intellectual coherence, relevance).

4.             Course proposals, cancellations, revisions; form routing for same.

5.             The circumstances in which courses may be repeated; logic of prerequisites.

6.             General University Catalog: sectioning, rubrics.

7.             Grading, grade appeals processes; transcripts; probation and dismissal.

8.             Policies concerning course withdrawal.

9.             Policies concerning academic honesty; classroom note-taking, recording.

10.         Academic Calendar; semesters, quarters, early registration.

11.         Examination schedules; credit by examination.

12.         General education requirements.

13.         Matriculation and graduation requirements, commencement.

14.         Entry, retention, and exit standards within majors and minors.

15.         Graduate degree requirements; graduate program credits.

16.         Approval of formation and titling of Centers and Institutes with curricular implications.

17.         Approval of certificate programs.

18.         Reorganization of academic programs.

19.         Changes in academic regulations.

ACC publishes its policies on the Faculty Senate website and in its handbook.  The ACC does not concern

itself with the budgetary implications of its agenda, but refers these matters elsewhere.  ACC oversight in no way impinges on those matters that are the purview of collective bargaining.  ACC collaborates with the Office of the Registrar, the University Planning Council, Academic Advising, Student Life, and other units on campus in order to further its academic mission and the strategic plan of the University.

BL7.4.1 Membership

The membership of the Academic Coordinating Commission shall be as follows

a)       Two faculty from the College of Humanities and Social Sciences (voting, 2-year terms).

b)       One faculty from each of the following: the College of Sciences and Technology, Fairhaven College of Interdisciplinary Studies, the College of Business and Economics, Huxley College of the Environment, Woodring College of Education, and the College of Fine and Performing Arts; and one At Large faculty (all voting, 2-year terms).

c)       One Library faculty (voting, 2-year term).

d)       Two members of the Faculty Senate (voting, 1-year terms).

e)       The Associated Students Vice President for Academic Affairs (voting, ex officio).

f)         Three additional students appointed by the Associated Students Board of Directors (voting).

g)       The Provost/Vice President for Academic Affairs, (non-voting, ex officio). 

h)       The Catalog Coordinator, (non-voting, ex officio). 

i)         The registrar (non-voting, ex officio).

The faculty members of the ACC are nominated from their Colleges and appointed by the Faculty Senate.  Faculty members are appointed Spring Quarter and are seated at the last meeting of Spring Quarter.  A chairperson and vice chairperson shall be appointed by and from the committee membership at the last meeting each Spring Quarter.  If the chair elected is a faculty member, then the chair will receive released time of 0.33 FTEF or equivalent release time from other duties to carry out the responsibilities of his/her office. 

BL7.4.2 Executive Committee

The Executive Committee of the ACC shall be made up of the chairperson, vice chairperson, the Associated Students Vice President for Academic Affairs, and the Provost.  The Executive Committee is responsible for setting the agenda for meetings, and is empowered to cancel meetings if there is not sufficient business.  The recorder attends.

BL 7.4.3 Meetings

The ACC will meet fortnightly Tuesdays at 4:00 p.m.  Copies of the approved minutes of meetings shall be forwarded to the Faculty Senate for review as soon as possible.

BL 7.5.4   Reportage

The ACC shall maintain the following Standing Committees:  Admissions Committee, Committee on the Assessment of Teaching and Learning, General Education Requirements Committee, Graduate Council, Honors Board, and International Programs Advisory Committee.  The memberships of these committees are approved by ACC and membership requirements are published along with the charge in the ACC Handbook and on the Faculty Senate website. 

In addition, the Curricular Committees of the Colleges, including Teacher Curriculum and Certification Council, and the Library Curriculum Committee, inform ACC of their memberships. 

Standing Committees and College Curricular Committees shall forward their approved minutes from their meetings to the ACC for review within two weeks.  The ACC is empowered to create additional Ad Hoc or  Standing Committees as necessary to effectively meet its charge.”



ACC Charge -- Discussion

Senators discussed the role of ACC in the formulation of guidelines related to the creation of Centers and Institutes and decided that the role of ACC is primarily one of approving these institutes.

Provost Murphy reported that occasionally somebody establishes a Center, and then comes to the Provost requesting staff at a later date, and he prefers, along with ACC, to be present at the beginning of the conversation.  Some centers have extramural funding and have a life of their own, and grants and contracts are approved legally outside of the university, but the Provost would not mind a set of guidelines both for this issue and for some other curricular issues, in order to be able early on to consider budgetary implications. Course approval forms ought to include a request for faculty so there can be some oversight and planning in advance.  Murphy suggested that the ACC might draft some guidelines and circulate them, getting various people to opine on them, so that “difficulties are vetted and solutions incorporated.”



Commissioners reviewed new Calendar Dates and Deadlines for the 2009-2010 Catalog.  A motion to approve was made by Mark Kuntz, seconded by Yvonne Durham, which passed unanimously to approve the calendar as follows:

Calendar Dates & Deadlines for 2009-10 Catalog

Call for Catalog Copy 2009-10

Oct 6, 2008

Grad Council Curriculum Submission

Nov 15, 2008

TCCC Curriculum Submission

Jan 6, 2009

GER Curriculum Submission

Jan 15, 2009

ACC College Curriculum Submission (minutes)

Feb 3, 2009

Catalog Copy due to Curriculum Office

Feb 13, 2009


Commissioners pointed out that many departments already meet these earlier deadlines locally, and encouraged all departments to submit as much catalog copy as possible in Spring Quarter for the following year so as to enable the success of Early Registration.


Discussion re the Revised Catalog Calendar Dates for 2009-2010.

Kathy Knutzen reported that College of Humanity and Social Sciences due dates are already earlier and so there would be no changes in the college.  Some other colleges will remain basically unchanged, while others will have to get materials forwarded sooner.  With early registration it appears that Spring Quarter or early Fall Quarter is when all the catalog changes will have to be completed.

Commissioners agreed that this is a reasonable schedule that ought to be widely disseminated now and departments are encouraged to plan ahead.  For some units it will be a lot earlier as they may have special concerns and larger needs regarding scheduling teaching staff, for example in Fairhaven College.

Joe St. Hilaire confirmed that with automated resources we should be able to do this.  Fees are later, and summer school will do the contracts not the departments.  His office has tried to free up some things in the departments so that they can pay more attention to curriculum.  Dates are tweaked so they will mesh with the departments’ needs, and still give enough time for the Registrar to “tweak the computer” to get everything up and running for May.

Roger Anderson reported that Biology traditionally does most of its work in Spring quarter anyway because it is so much easier to do so.  St. Hilaire will be systematically urging people to get it done in Spring. Fall quarter is already overloaded.  St. Hilaire also eliminated the printing of the time table except for a few copies as it is almost totally online and he has saved three weeks in doing so.

The challenge remaining is the placement of unplaced classes, as there is tremendous negotiation back and forth of where classes are located within the departments.  We may have to go into it with some unplaced classes in Winter, Spring, and possibly even Fall quarter, depending on how much collaboration there is with departments. Students would like to see all three quarters when they register in Fall, so there may be a crunch.

Chair Hearne suggested that there may be more courses coming forward for approval in the Spring quarter and that would be a very good thing. 



Commissioners adjourned at 5:05 pm.

Rose Marie Norton-Nader, Recorder, April 1, 2008





Membership (term ending 2009)



Chair – James Hearne 2007-2008



A -  James Hearne, Computer Science, Chair (4 yr)



Vice Chair – Roger Thompson



A - Roger Anderson, Biology (SENATOR) rep to UPC






D – Mark Kuntz, Theater






E – Yvonne Durham, Economics, CBE



Dennis Murphy, Provost, nv  (K Bulcroft)     



G – Robin Matthews, Huxley



Lisa Zuzarte (Catalog Coordinator) voting



H –Marsha Riddle-Buly,  Woodring,






Membership (term ending 2008)



Registrar, Recorder, Guests



A –  Michael Meehan, Computer Science



Joe St. Hilaire, Registrar



B – Dan Boxberger, Anthro; rep to GER



Rose Marie Norton-Nader, Recorder



C -  Leonard Helfgott, History



Kathy Kitto, Assoc Dean, CST



C – Roger Thompson, History



Kathy Knutzen, Assoc Dean, CHSS



F -  Marie Eaton, Fairhaven






I –  Stefanie Buck, Library, rep to EESP






S -  Annie Jansen, ASVP-Academics, 2007-2008







S -  Chelsea Fletcher, ASVP,  2007-2008






S -  Kristina Mader, ASVP,



Members Present



S-   Aaron Hayman



Registrar, Recorder, Guests Present






TOTAL PRESENT  April 1, 2008



Members (18)






12 faculty (2yr terms) representing each area with 2 as Senators.  6 more members include:  Provost (nv), Catalog Coordinator (ex officio) and 4 students (1 ASVP).  ACC sends reps:  to UPC and to GER Cte.  Registrar & Recorder are permanent guests