Index of Topics 10/20/09

For Approval 11/3/09;  to Faculty Senate 11/9/09

Ad Hoc Committee on Academic Policy – MOTION

 

 

WESTERN WASHINGTON UNIVERSITY

ACADEMIC COORDINATING COMMISSION MINUTES

Regular Meeting  --  October 20, 2009

 

Chair Roger Thompson called the meeting of the 2008-2009 Academic Coordinating Commission to order at 4:03 pm on Tuesday, October 20, 2009.  There were nineteen (19) people present (see attached roster).

Approval of ACC minutes Members approved ACC minutes of October 6, 2009.

Report from the Chair

·    Chair Thompson reported that efforts are continuing to make coordination between ACC and the campus more effective.  Recently Thompson met with the Dean of CBE in order to discuss future programs before the paperwork on those programs is actually begun.  Thompson hopes this will enable an effective approval process. Thompson reported on communications with International Programs about Western’s responsibility as a transcripting agency and the relationship with ACC oversight.

 

Report from Vice Provost Steve VanderStaay

VanderStaay reported that Provost Riordan has asked him to permanently represent her on the ACC for this year.  VanderStaay has accepted. 

·      VanderStaay reported that the provost and vice provost positions are being restructured.  Riordan thinks it would be better to have Steve do a good job on ACC while she gets up to speed with responsibilities across the university.  Riordan wants time to learn and think about university structure this year, and VanderStaay will seek her guidance on issues that come to ACC.  She will make time so that ACC can get feedback on her views as quickly as possible if so needed. 

·      VanderStaay suggested that ACC could if it so wished give Riordan “permission not to be here” and Thompson declined the request, as it seemed too formal, and Commissioners welcomed VanderStaay.  Thompson asked if VanderStaay thought that Riordan would return to ACC once she passed the steep learning curve of her position.  VanderStaay acknowledged that he believed that to be the case. 

 

READING OF CURRICULUM MINUTES (Exhibit B)

 

Committee

Date

Topics

ACC Action

6

Fairhaven College

9/30/09

Course cancellations

 

Page 1 accepted.  Remaining pages require edits and the Catalog Coordinator has asked Fairhaven to resubmit its minutes.  Commissioners also asked Why faculty names listed in the Fairhaven minutes as contacts?  Is this occurring in minutes of any other colleges? (question of consistency)

7

Graduate Council

4/14/09

Various

Withdrawn.   Minutes are in the process of being reformatted accurately and returned to the ACC.

8

Graduate Council

4/21/09

ES review

Accepted.

9

Huxley College

10/05/09

Revisions; cancellations

Accepted.  Items on pages 15, 16 and 17 are also pending approval from CHSS, and TCCC.   Item EGEO363 has been withdrawn. 

 

ACTION ITEMS:  

The ACC passed the following motion (moved by Anthony-Cahill, seconded by O Murchu):

MotionThe ACC will create an Ad Hoc Committee on Academic Policy (AHCAP) to work with the RegistrarProposals for revisions for policies will be forwarded to ACC.

 

Informal Charge:  AHCAP will create a venue by which inconsistencies that exist for students in areas such as honors, transfer credits, drop privileges, grade averaging for repeat courses, residence requirements for graduation, drop/add policy and other policies can be reviewed and revised in a cyclical manner.  Proposals for revisions to policies ought to have sufficient context and include a history of the policy and its rationale and then include tentative solutions to problem areas.  Proposals would then come before ACC for discussion, review, departmental dissemination by Commissioners, and return to ACC for final approval.

Membership: The Vice Provost for Undergraduate Education, the Registrar or Associate Registrar, a student member (ASVP-Academics), and two faculty, with additional faculty to be appointed.

Appointments and ElectionsTo the Ad Hoc Committee on Academic Policy: George Mariz, History; Daniel Warner, Accounting; (Thomas Downing to be appointed November 3, 2009).

 

DISCUSSION

Principles and goals of curriculum oversight of interdisciplinary studiesCommissioners decided that context is particularly useful in discussing interdisciplinary studies because there is a broad consensus that our curriculum should be internationalized.  There is no real administrative way to do this at present in the catalog.   Thompson, at Commissioners request, will prepare a briefing paper that sets down intellectual purposes and goals and the administrative challenges involved.  These include limited cross-listing of courses as well as issues surrounding broader interdisciplinary studies that cover many areas such as Women Studies or East Asian Studies.

 

Course numbering forms for x 17, 445, and x97s and the 2-year ruleCommissioners request recommendations for a streamlined process for courses that were approved several years ago and are taught every two years or so.  These courses may be suddenly not taught because someone goes on sabbatical and comes back at the wrong time in the revolving 2-year cycle – thus causing a course listed in the catalog not to be taught for five years.  Commissioners suggest a 3-year instead of a 2-year rule for the catalog itself, and a 2-year additional grace period with a streamlined process for reapproval.  This would encourage departments to get as many courses on the books as possible and enable the university to better keep its promise of offering a particular menu of courses to students.

Members adjourned at 5:30 pm

Rose Marie Norton-Nader, Recorder, October 20, 2009

 

ACADEMIC COORDINATING COMMISSION 2009-2010 ROSTER

 

Voting Membership (terms ending 2010)

 

 

Chair – Roger Thompson  2010

 

1

B –  Billie Lindsey, PEHR

P

 

Vice Chair – James Hearne  2010

 

2

C – Roger Thompson, History, Chair

P

 

 

 

 

 Kristi Tyran, Management (At Lg on leave Fall & Winter)

 

 

Ex Officio

 

3

I – Peter Smith, Library

P

17

Steve VanderStaay, VPUE for

Catherine Riordan Provost  (v)

P

4

Spencer Anthony-Cahill, SENATOR

P

18

Susanna Yunker, Registrar (nv)

--

5

James Hearne, SENATOR, VChair

P

19

Lisa Zuzarte, Catalog Coordinator (nv)

P

6

Ramon Rinonos-Diaz, ASVP-Academics

ASVP.Academics@wwu.edu

P

 

 

 

7

Matthew Osborne

Osbornem5@students@wwu.edu

P

 

 

 

8

Michael Renne

rennem@students@wwu.edu

P

 

Guests

 

9

Associated Student member

-

1

David Brunnemer, Associate Registrar

P

 

Voting Membership (terms ending 2011)

 

2

Kathleen Knutzen, Assoc Dean, CHSS

P

10

H-Tracy Thorndike-Christ, Spec Ed, CUE  

--

 

 

 

11

E-Brandon Dupont for Yvonne Durham, Economics

P

3

Rose Marie Norton-Nader, Recorder (nv)

P

12

D-Mark Kuntz, Theater

P

 

 

 

13

Cynthia Camlin, Art (At Lg, for K.Tyran FallWint 09-10)

P

 

Members Present

16

14

A-Roger Anderson, Biology, UPRC

P

 

Recorder and Guests

3

15

F-Niall O. Murchu, Fairhaven  (1 yr term for J. Helling)

P

 

 

 

16

G-Andy Bach, Huxley College

P

 

Date:  10/20/09        TOTAL:

19

 Members (18):12 faculty (2yr terms) represent 9 areas and 1 at-large plus 2 Senators (1 yr terms).  6 additional members include:  Provost (v), Catalog Coordinator (nv), Registrar (nv) and 4 students (voting).  ACC sends reps to UPC and CUE.  Recorder attends (nv).