Index of Topics 11/2/2010

   For Approval 11/16/10; to Faculty Senate 11/22/2010

E-Catalog

 

 

 

WESTERN WASHINGTON UNIVERSITY

ACADEMIC COORDINATING COMMISSION MINUTES

Regular Meeting -- November 2, 2010

 

Chair Roger Anderson called the meeting of the 2010 Academic Coordinating Commission to order at 4:03 pm on Tuesday, October 19, 2010.  There were twenty-one (21) people present including Commissioners and guests (see attached roster).

Approval of Minutes:  Commissioners approved the minutes of October 19, 2010 with one typo.

 

Reports:

Chair Roger Anderson proposed that at the November 16th ACC meeting Commissioners will meet with CUE members to discuss the dual role of CUE in assessment and GUR evaluation.   ACC plans to consider revisions to the Academic Academic Grievance process as well.

 

   READING OF CURRICULUM MINUTES (Exhibit D)

 

Committee

Date

 

16

Fairhaven College Curriculum Committee

10/6/10

ACCEPTED.  Concentration Titles

 

PRESENTATION:   Registrar’s office:  E-catalog and related on-line features

Susanna Yunker presented history leading up to the development of the current e-catalog, including development of the major guides, moving toward a degree audit system, and unifying formats for ease of student use.  Moving to the transfer articulation module in Banner requires synchronization of information throughout the systems.

 

Lisa Zuzarte then presented the work accomplished in researching automated catalog software packages, and the migration to Digital Architecture, after seeking input from many stakeholders on campus.  Digital Architecture is primarily web based but its most important feature is its ability to interface with Banner.  Course descriptions mimic Classfinder, and have a similar format to CAPP.  Faculty can log in and create a portfolio to save favorite items.  Zuzarte emphasized that the e-catalog is still evolving and there are issues to be solved.

 

Recommendations from Commissioners:

§  Some Majors admissions details are not easily available because departments do not have the details specified, or faculty may not know them.  However, student advisors want information at their fingertips.  We need to work toward making information more precise so that it can be used effectively.

§  Having only five items listed on a page is easy to view on a laptop, but 30 pages of such short lists take forever to open.  Perhaps there should be a hierarchy within the items.

§  E-catalog might include a large number of courses that were inactivated but not cancelled in Banner, which requires a two-step process for removing a course.  Departments and programs need to do serious cleanup and to follow proper ACC documentation and processes for cancelling courses.  This cleanup in catalog will also take place in Banner and this is a great opportunity to do both.

§  Appendices are located under Student Services, but with so many policies, Appendices should have their own listing in the left column.  Separating the appendices into titled policies would then be the next step.

§  On the College pages the department links are all on the bottom, but ought to be near the top. 

§  Administrative managers are asked to publish the location of their departments, or at least link to their own department websites which should publish the department locations.

§  Student focus groups might provide ways to review user friendliness and make improvements.

§  The search engine ought to have significant improvement next year when the e-catalog is renewed.

§  Students are challenged in finding what the graduate school requires and are asked to toggle back and forth between that link and the departmental graduate requirements.

§  Susanna Yunker recommended forming a standing committee of ACC comprised of faculty and other stakeholders who would oversee the catalog and recommend direction in an ongoing way.

Commissioners applauded Lisa Zuzarte for her heroic work on the catalog and the behind the scenes effort required to clean up years of inaccuracies in the print catalog.

 

 

Constituent Concerns:

Patrick Buckley mentioned the legislative push to have community colleges move to common course identifiers that will be transferable.  Buckley asked what the 4-year college point of view is on this.

ACC responded that faculty at four year colleges are the drivers for what is taught and require the community colleges to teach the major course introductions in a similar way to meet transfer articulation requirements.   “Common course identifiers” was a topic that was discussed at the HEC Board but none of the four year institutions were encouraging.  Such a change would have to be mandated and would no doubt meet a lot of opposition.

 

Commissioners postponed discussion of executive council motions and adjourned at 5:35 pm

 

ACADEMIC COORDINATING COMMISSION 2009-2010 ROSTER

 

 

Voting Membership (terms ending 2012)

 

 

James Hearne, Chair 2009-2010

 

1

B –  Billie Lindsey, PEHR

P

 

Roger Anderson, Chair 2010-11

Yvonne Durham , Interim Vice Chair 2010-11

 

2

C –  Holly Folk, Liberal Studies

--

 

Ex Officio

 

3

 At-Lg: Kristi Tyran, Management

P

17

Steve VanderStaay, VPUE for Provost Riordan

 

4

I – Peter Smith, Library

P

18

Susanna Yunker, Registrar (nv)

P-

5

F-John Bower, FAIRHAVEN

P

19

Lisa Zuzarte, Catalog Coordinator (nv)

P

6

Ramon Rinonos-Diaz,ASVP.Academics@wwu.edu

P

 

Guests

 

7

Morgan Holmgren Holmgrm@students@wwu.edu

P

20

David Brunnemer, Associate Registrar

--

8

Michael Renne: rennem@students@wwu.edu

P

 

Kathy Kitto, Associate Dean, CST

   --

9

Megan Housekeeper:

P

 

Lea Ann Martin – Assoc Dean, CHSS

P

 

 

 

 

Debra Jusak

P

 

Voting Membership (terms ending 2011)

 

 

 

 

10

H-Tracy Thorndike-Christ, Spec Ed, CUE  

P

 

 

 

11

E- Yvonne Durham, Economics, Interim Vice Chair

P

24

Rose Marie Norton-Nader (nv), Recorder

P

12

D-Mark Kuntz, Theater

--

 

 

 

13

A-Roger Anderson, Biology, Chair,  UPRC rep

P

 

Members Present

17

14

A-Spencer Anthony-Cahill, SENATOR

P

 

Recorder  and Guests

4

15

G- Patrick Buckley for David Shull, Huxley College

P

 

Date:  11/2/2010        TOTAL:

 21

16

B- Kathleen Saunders, Anthropology, SENATOR

P

 

 

 

 Members (18):12 faculty (2yr terms) represent 9 areas and 1 at-large plus 2 Senators (1 yr terms).  6 additional members include:  Provost (v), Catalog Coordinator (nv), Registrar (nv) and 4 students (voting).  ACC sends reps to UPC and CUE.  Recorder attends (nv).