Index of Discussion Topics 3/29/2011

Moratorium Protocol – MOTION

     For Approval 4/12/11;  to Faculty Senate 4/18/ 2011

ACC Calendar and Catalog deadlines – MOTION

 

GURs and Change forms

 

 

WESTERN WASHINGTON UNIVERSITY

ACADEMIC COORDINATING COMMISSION MINUTES

Meeting of March 29, 2011

 

Chair Roger Anderson called the meeting of the 2011 Academic Coordinating Commission to order at 4:05 pm on Tuesday, March 1, 2011.  There were seventeen (17) people present including Commissioners and recorder (see attached roster).

 

ACC Minutes of March 1, 2011 Approved with one correction.

Reports: 

 

Council members made additional comments: 

Minor Strength: Tracy commented that students who spread their GURs over a longer period are a challenge to CUE in how to assess what has been learned in the first two years.  GURs are frequently assessed at the end of the two year period in many schools.  Implications on how to treat the GURs that are conceptualized over four years, which occurs only in certain areas, has been criticized in terms of assessment but may end up proving a strength for those students who wish to obtain additional courses for a minor.  Thorndike-Christ has spent time on CUE and can report that faculty are investing a lot of energy in how to evaluate a GUR program as such.  If we instead are moving toward a 4-year liberal arts concentration it might be helpful for people to understand that conceptual framework. 

Liberal Education:  Roger Anderson added that a liberal education is much more than just hurrying through the GURs in the first two years, and upper level disciplinary courses also provide an important liberal education component.

Four-Year Model:  Rinonos-Diaz asked if the four year model hasn’t been discussed.  Some programs have more GUR integration than others and it is hard to tease apart what student learned in some areas if applied to the majors when they are unrelated courses.  In some sciences the GURs and the majors are already an integrated program.

Class Standing:  Holly Folk added that some of the GURs have class standing, and some are limited and some give priority to students with special requirements.  Are we going to open up these options as we have funding compression across the university?.  Anderson believes in a panoply of options, some restricted, some first rights, some with enhanced options.  We are going to have to continue to be flexible.

 

MORATORIUM PROTOCOL

Motion:

Following discussion a motion was made by David Shull, seconded by Yvonne Durham, to approve language for the Catalog and the ACC Handbook regarding “Moratorium.”  The motion passed unanimously (the Chair requested a show of hands).  The approved text follows:

“Due to current and unprecedented budget concerns, departments may determine to place programs in Moratorium for next year and beyond. 

Moratorium is defined as a temporary hold or suspension of a program with the intent to restore or cancel the program after a period of 1-3 years. 

In response to what may be a significant change in Western’s budget over the next few months, a curriculum protocol for placing programs in Moratorium has been developed.  For administrative tracking purposes and to ensure an accurate university catalog as well as fulfilling our responsibilities to HECB and accrediting agencies it is imperative that departments follow the protocol. 

The Registrar’s Office will track the dates/specific term the programs have been placed in Moratorium and will notify departments when the three-year mark is near.  Departments will then need to determine to restore programs in Moratorium, officially cancel them, or petition ACC for another option. 

Programs that are being considered for cancellation now or after a period of Moratorium are to follow the regular ACC curricular approval processes and catalog deadlines.

Protocol for Programs in Moratorium AY 2011-12:

1.          Department determines Program needs to be placed in Moratorium.  There will be no ACC approval deadlines imposed on programs but Moratorium should be determined for a specific quarter, and noted as such on the E-form.

2.          Department fills out ACC E-form: ‘Request for Revision or Cancellation of a Major, Minor, Master, Certificate, or Endorsement,

3.          In the “change to” column on the form – Department includes full title of the program – copied from the current E-Catalog.  No other program requirements details need to be included on the form.

4.      After Title of Program – the following sample text should be included (as an example):
Audiology Minor (in Moratorium): This program is not currently accepting new students. For further information contact the Communication Sciences & Disorders Department, Western Washington University, 516 High St., Bellingham, WA 98225-9171, 360-650-3885, department email address.

5.      Department chair approves E-form and forwards to College

6.      College approves E-form and forwards to Catalog Coordinator (and TCCC and Grad Council or other department for combined or joint offerings, where applicable) 

7.      Catalog Coordinator updates E-catalog accordingly.

8.      Moratorium curricular actions are recorded in College Curricular Minutes and forwarded to ACC.”

--end text

 

Commissioners emphasized that

ü  Students should be made aware of the need to declare as soon as possible in case programs go into Moratorium.

ü  Information has to be made available to transfer students, and for spring registration.

ü  Departments will surely post Moratorium programs on their website in addition to the catalog language.  It would be helpful if there was a standard way for departments to inform students.

ü  This will be in the Catalog and the ACC Handbook. 

ü  Advisors should be notified to inform students.

ü  Most departments will also inform their students via the listserv.

ü  University Communications should be notified.

 

CURRICULAR TIMELINE DATES AND ACC Calendar.  Commissioners reviewed and approved the curricular timelines for next year along with the ACC Calendar.

 

3/29/2011 -- READING OF CURRICULUM MINUTES (Exhibit B)

 

Postponed from previous meeting:

BIO586 Approved.  Department still wants to offer the course.

CSD546 Approved. (1 credit)

 

 

80

Graduate Council

11/23/11

Approved but ACC expressed concern.

See comments below

 

         

Concern over Graduate Council Actions

ACC registered extreme concern about approving the motion in the Graduate Council minutes of 11/23/2011 which approved faculty who may not have terminal degrees to teach in the evening MBA program in Everett.  Anderson suggested this was a temporary approval only and in no way allowed for a precedent to be set..   Commissioners noted the November date of the Grad Council minutes and asked how the ACC could approve this when these faculty were already scheduled to teach courses in Winter Quarter which has come and gone.

In summary, ACC expressed concern on the following issues:

1)      Timeliness of actions forwarded to ACC (the November date of the Graduate Council minutes caused ACC to ask how it could approve this when these faculty were already scheduled to teach courses in Winter Quarter).   

2)      Qualifications of the instructors for graduate courses.  Our understanding has been and continues to be that the terminal degree is required.  “Professional qualification” expressed by accreditation seems to be a very high standard, and Western’s policy should be more explicit.

 

Forward Policy.  The policy about this is not clear, and the ACC again requests that the policy be brought forward for review . There are implications for students in other areas where the graduate program is a stepping stone to a Ph.D.  The larger issue is what policy will ensure that the university maintains its high standards and the reputational experience that students can expect. In cases where actions such as these temporary faculty are hired a notification should be expedited to ACC for approval.

 

MINUTES POSTPONED UNTIL NEXT MEETING:

Minutes for March 29, 2011 – (MINUTES FROM THIS DATE FORWARD FOR THE 2012-2013 CATALOG).

 

81

Committee on Undergraduate Education

2/28/11

GUR and Assessment subgroups

 

82

International Programs Advisory Committee

2/25/11

IPAC charge revised; Erfurt; Vietnam; Policies

 

Action on International programs items postponed until next meeting.

 

Commissioners adjourned at 5:35 pm  - 3/29/2011

Rose Marie Norton-Nader, Recorder

 

ACADEMIC COORDINATING COMMISSION 2009-2010 ROSTER

 

Voting Membership (terms ending 2012)

 

 

James Hearne, Chair 2009-2010

 

1

B –  Billie Lindsey, PEHR

--

 

Roger Anderson, Chair 2010-11

Yvonne Durham , Interim Vice Chair 2010-11

 

2

C –  Holly Folk, Liberal Studies, CUE rep Wtr Qtr

P

 

Ex Officio

 

3

 At-Lg: Kristi Tyran, Management

P

17

Steve VanderStaay, VPUE for Provost Riordan

--

4

I – Peter Smith, Library

P

18

Susanna Yunker, Registrar (nv)

--

5

F-John Bower, FAIRHAVEN

--

19

Lisa Zuzarte, Catalog Coordinator (nv)

P

6

Ramon Rinonos-Diaz,ASVP.Academics@wwu.edu

P

20

David Brunnemer

P

7

Morgan Holmgren Holmgrm@students@wwu.edu

P

 

 

 

8

Michael Renne: rennem@students@wwu.edu

P

 

Guests

 

9

Megan Housekeeper: mhousekeeper@students.wwu.edu

P

 

 

 

 

 

 

 

 

 

 

Voting Membership (terms ending 2011)

 

 

 

 

10

H-Tracy Thorndike-Christ, Spec Ed

P

 

 

 

11

E- Yvonne Durham, Economics, Interim Vice Chair

P

 

 

 

12

D-Timothy Fitzpatrick, Choral Music Education

P

21

Rose Marie Norton-Nader (nv), Recorder

P

13

A-Roger Anderson, Biology, Chair,  UPRC rep

P

 

Members Present

16

14

A-Spencer Anthony-Cahill, SENATOR

P

 

Recorder  and Guests

1

15

G- David Shull, Huxley College

p

 

Meeting: 3/29//2011        TOTAL:

17

16

B- Kathleen Saunders, Anthropology, SENATOR

P

 

 

 

 Members (18):12 faculty (2yr terms) represent 9 areas and 1 at-large plus 2 Senators (1 yr terms).  6 additional members include:  Provost (v), Catalog Coordinator (nv), Registrar (nv) and 4 students (voting).  ACC sends reps to UPC and CUE.  Recorder attends (nv).