Index of Discussion Topics 4/26/2011

    Approved  5/10/11;  to Faculty Senate 5/16/ 2011

Effective Date of Catalog  Revisions

Guidelines for Small Curriculum Changes

 

Proposal for an ACC Statement on E & M

 

X-37 Courses

 

 

WESTERN WASHINGTON UNIVERSITY

ACADEMIC COORDINATING COMMISSION MINUTES

Meeting of April 26, 2011

 

Chair Roger Anderson called the meeting of the 2011 Academic Coordinating Commission to order at 4:08 pm on Tuesday, April 26, 2011. There were twenty-one  (21) people present including Commissioners, guests and recorder (see attached roster). 

 

ACC Minutes of April 12, 2011 Approved

Reports:  Chair Roger Anderson provided a draft charge for the Ad Hoc Business Process Committee formed by Steven VanderStaay. ACC charges the committee to explore curriculum process efficiencies and to bring its report back to ACC. The BPC will work with the Registrar and the office of the Vice Provost for Undergraduate Education.  ACC will finalize the charge at its next meeting. The charge and membership were drafted by the Chair and the Executive Committee and ACC will formally vote to approve at the next meeting. 

 

Vice Provost Steven VanderStaay reported that the Business Process review of the Scholarship program took a year and was very thorough and made successful recommendations to improve the efficiency of the program.  ACC expects an increased number of curricular changes, and consequently Deans and Chairs have asked if the review process could be made simpler. If that happens more time can be spent on substantive discussions. If proposals are favorable perhaps we may have an expedited process by 2012.  ACC owns the process and recommendations will come to ACC.

 

VanderStaay reported that the governor signed into law a bill making Western Governors a State University with implications for transfer articulation at Western.  WGU is a competency-based university of online courses created by faculty but taught by mentors who guide students through the work. Materials are pieced together from online sources that are free.  Western Governors is a private institution to answer high needs areas such as nursing.  It requires no state funding but students are eligible for student financial aid which may dilute our state needs grants.

 

VanderStaay also reported that part of the conference committee allocations may be linked to time to degree and it is possible that 1% of our budget will be withheld because of this (in comparison to 4% withheld from Eastern and Central). WWU faculty recommended measures such as numbers of credits acquired toward degree rather than “lapsed time”, so students who are on leave are not punished because of military service, or family or medical leave. VanderStaay added that the percentage of our students withdrawing from courses has plummeted for any number of reasons.

 

Byron Starkey,  ASVP Governmental, presented a power point on current budget challenges and asked ACC to encourage faculty to show the power point in their classrooms to educate the student body on what is happening in the House and Senate budgets.  The power point is available on the ASVP website, the Faculty Senate website, the ACC website, and can be emailed to faculty who request it.  Student volunteers are available to present the power point in classrooms.  Contact Byron Starkey (ASVP.Gov@wwu.edu) or Morgan Holmgren (holmgren@students.wwu.edu ) to request a student volunteer.

 

 

86

College of Sciences and Technology

4/12/11

ACCEPTED.  Todd Morton, Chair, and Nicole Hoekstra, Curriculum committee chair were present to explain major revisions – in some instances as much as a 15 credit drop to Engineering Technology majors.  Changes will be implemented this year and will save a lot of extra effort and confusion regarding advising and catalog information.

 

The department has maintained the essential courses that meet ABET accrediting requirements.  The substantial drop in credits is technical electives, which previously enabled students to customize their degree beyond core courses; many of these are taken in other departments.  Staff cannot be cut because of safety issues around machinery and students in the labs.

 

Courses are going into Moratorium and are not being eliminated. Employer surveys helped in selecting what is needed for students in their future jobs on a day to day basis. The discipline changes all the time, and when courses come back they will be brand new courses with new developments in the industry. None of the course revisions affect outcomes. 

 

VanderStaay applauded the department for using outcome data and working so quickly, an impressive effort.  Hoekstra said an increase in enrollment is expected as more students are absorbed and will use freed up seats.

 

 

87

College of Fine & Performing Arts

4/20/11

ACCEPTED.  Studio Art Prerequisites.  Madge Gleeson, Art, explained a change in the prerequisites for studio art allowing students to take one of three required 200 level studio courses, and then to move into a 300 level course of their particular interest while continuing to take the other 200 level requirements.  Previously all three 200 level courses had to be completed first.  For example a student who takes a 200 level course in painting and now wishes to continue in painting can do so immediately.  Students end up concentrating an emphasis in one area anyway. Substantial numbers of students already in the system will have more scheduling and planning options and might save a quarter or two as well as continue in a medium that excites them.

 

ACCEPTED.  Theater Arts Curriculum.    A similar change to Theater Arts reduces a problem created by bottlenecks of students attempting to get into Theater 355, a required elective..

 

 

Chair Anderson and VPUE VanderStaay supported the curriculum changes that were approved.  They encourage promotion of these kinds of changes across campus as shown by solid examples of ET and Art,  Figuring out a way to enable students to save a quarter and lower credit requirements might even enable us to get that 1% back from the State mentioned above.

 

 

 88

Committee on Undergraduate Education (CUE)

4/7/11

ACCEPTED.  Reports from Groups and Recommendations.

 

ACC reviewed MOTIONS passed by CUE at its most recent meeting which will come forward in its next set of minutes.  Anderson emphasized the importance of understanding CUE’s work with shortening and revising the GUR form, and implementing ways to enable faculty to better understand and make use of the GUR competencies and the LEAP initiatives.

 

MOTION: Effective Date of Catalog Appendices Approved by ACC

Faculty had asked for a specific time to implement the recent catalog appendices relating to the student grievance policy and the academic honesty policy.  

 

ACC proposed the following MOTION  (moved by Timothy Fitzpatrick, second by Yvonne Durham) which passed, (and can be included in the ACC Handbook).

 

“Action items proposed for the online catalog approved by motion of the ACC and then approved by the Faculty Senate become effective in the next year’s catalog unless specifically identified as becoming effective in the quarter immediately following approval.”

 

 

Information Item:  GUIDELINES FOR SMALL CURRICULUM CHANGES – Form (Exhibit C)                            

Roger Anderson explained that a Business Process Committee will review current approval processes for courses, and look for a shorter process for expediting small changes that are currently taking up a lot of time in ACC.  This should enable the Registrar’s office to make minor changes in a more fluid way without having to wait for approval by the entire Commission. ACC can focus more time on substantive issues. Anderson added that the form presented as an exhibit is merely an example of an idea on a way to expedite small curricular changes..

 

Proposal for an ACC Statement of Criteria and Rationale for Enhancing, Merging Reducing or Eliminating Programs (Exhibit D)ACC plans to make a general statement or resolution on the kinds of principles ACC proposes should be brought to bear when prioritizing choices regarding programs.

 

X-37 Courses.  The registrar’s office will focus this discussion which is part of the faculty led programs abroad.  Eventually the ACC will review proposals on plans to proceed.

 

Constituent Concerns.  Commissioners asked how ACC fits into the procedures being implemented to consider eliminations and mergers.  Anderson encouraged Commissioners to read about processes followed by other universities which are posted on Bb so ACC can make a clear resolution.  The process underway is incredibly hasty and could result in becoming an alienating process as well.  Commissioners suggested that the next agenda should prioritize this discussion.

 

Adjournment:  5:42 pm

Rose Marie Norton-Nader, Recorder, 4/26/11

 

ACADEMIC COORDINATING COMMISSION 2009-2010 ROSTER

 

Voting Membership (terms ending 2012)

 

 

Roger Anderson, Chair 2010-11

 

1

B –  Billie Lindsey, PEHR, Acting Vice Chair

P

 

Yvonne Durham , Interim Vice Chair 2010-11

Billie Lindsey acting VC Spring Qtr

 

2

C –  Holly Folk, Liberal Studies, CUE rep Wtr Qtr

--

 

Ex Officio

 

3

 At-Lg: Kristi Tyran, Management

--

17

Steve VanderStaay, VPUE for Provost Riordan

P

4

I – Peter Smith, Library

P

18

Susanna Yunker, Registrar (nv)

P

5

F-John Bower, FAIRHAVEN

P

19

Lisa Zuzarte, Catalog Coordinator (nv)

--

6

Ramon Rinonos-Diaz,ASVP.Academics@wwu.edu

P

20

David Brunnemer

P

7

Morgan Holmgren Holmgrm@students@wwu.edu

P

 

 

 

8

Michael Renne:  rennem@students.wwu.edu

P

 

 

 

9

Megan Housekeeper: mhousekeeper@students.wwu.edu

P

21

Debra Jusak, Special Asst to the Provost

P

 

 

 

22

LeaAnn Martin, Associate Dean, CHSS

P

 

Voting Membership (terms ending 2011)

 

23

Nicole Hoekstra

P

10

H-Tracy Thorndike-Christ, Spec Ed

--

24

Byron Starkey

P

11

E- Yvonne Durham, Economics, Interim Vice Chair

P

25

Rose Marie Norton-Nader (nv), Recorder

P

12

D-Timothy Fitzpatrick, Choral Music Education

P

 

 

 

13

A-Roger Anderson, Biology, Chair,  UPRC rep

P

 

Members Present

15

14

A-Spencer Anthony-Cahill, SENATOR

--

 

Recorder  and Guests

5

15

G- David Shull, Huxley College

P

 

Meeting: 4/26/2011        TOTAL:

20

16

B- Kathleen Saunders, Anthropology, SENATOR

P

 

 

 

Members (18):12 faculty (2yr terms) represent 9 areas and 1 at-large plus 2 Senators (1 yr terms).  6 additional members include:  Provost (v), Catalog Coordinator (nv), Registrar (nv) and 4 students (voting).  ACC sends reps to UPC and CUE.  Recorder attends (nv).