Index of Topics

Appreciation for work on E-forms;

Commissioners to view Bb articles

Student Rights & Responsibilites –MOTION

Final Exam Policy – to be updated

Academic Grievance Policy – penalty missing

 

For Approval 11/1/11

To Faculty Senate 11/7/11

http://www.wwu.edu/ACC

 

                              ACADEMIC COORDINATING COMMISSION

                                          Meeting of October 18, 2011

 

 

CALL TO ORDER.   Chair Roger Anderson called the meeting of the 2011-12 Academic Coordinating Commission to order at 4:05 pm.  There were nineteen (19) people present (see attached roster).

APPROVAL OF MINUTES (Exhibit A).  Minutes of October 4 were approved with minor edits.

 

REPORTS:

Chair Anderson congratulated Lisa Zuzarte, Billie Watts, and all the others who worked on the E-forms which seem to be working very well with a relative lack of problems.  Anderson added that the elegance of the form is a work of art. ACC can look forward to new and abbreviated curriculum minutes with links to the e-forms.

Admissions.  Commissioners will read numerous articles on Bb reviewing recruitment and student enrichment practices at other universities and will brainstorm on how faculty can creatively participate in recruiting, enrolling, providing scholarships for, and enhancing freshmen and sophomore experience at Western at a time when we are slowing down in our ability to attract highest GPA students.

 

READING OF CURRICULAR MINUTES

 

 

Curriculum Committee

Date

Topics

1

Committee on Undergraduate Education (CUE)

6/11/11

Accepted. 

2

Committee on Undergraduate Education (CUE)

 

9/29/11

Accepted. 

Residence Life Associate Director John Purdie appointed to CUE as non-voting member; “Critical Dialogue on Liberal Arts” planned; “Viking Landing” planned.

 

ACC learned that the motion to include the Residence Life Associate Director in the CUE membership will provide coordinated RA training and enable the RA’s to better explain GURs to students.  For example, 95% of freshmen can only be reached in a message through all the RAs.  ACC was enthusiastic about the addition.

 

3

Woodring College of Education

10/7/11

Accepted.  Eled Certif tabled; Eled437approved; TESOL 435 postponed

 

 

 

MOTION – Students Rights and Responsibilities Code

A motion was made by Robin Matthews, second by Kristi Tyran to move the revised Student Rights and Responsibilities Code forward to the next step in the approval process with stakeholders.  Commissioners passed the motion unanimously.

§  Ted Pratt, Dean of Students, explained that the revisions use less confusing judicial or punitive language and instead give students information on their expected behavior on campus to enable them to develop as members of our community. 

§  Faculty are asked to include a link in their syllabi to the code, and to review it for use of language that might be improved to better convey the institutional philosophy that we are here to help students develop.

 

Final Exam Policy – ACC decided more information is needed on a Final Exam Policy directed toward students who might be traveling, who take a military assignment, or other exceptions such as job starting dates.  Students generally are asked to go to the testing center as it is a hardship on faculty to have to prepare several different exams and give them on separate days.  Steve VanderStaay will do the accreditation research section and Roger Anderson will query deans and chairs, as well as find out more about the legal ramifications of a revised policy.

 

Academic Honesty Policy and Procedures

David Brunnemer reported that an electronic form will be prepared for ACC for review at the next meeting. 

·      ACC will also review recommendations (from the minutes) that still need to be incorporated into the policy.

·      One problem is that the policy refers to Appendix D but there is no penalty explicitly mentioned in Appendix D.  It is understood that certain levels of authority within the university have the discretion to impose penalty, for example, that two offenses lead to suspension and a third offense will result in expulsion, but this is also left to the authority of the faculty, and the language must be carefully worded. 

·      Chair Anderson and Registrar Brunnemer will bring draft revision language to the next meeting.

    

Grievance Procedures:

Steve VanderStaay explained how a student went thru the grievance process and as a student who was planning on becoming a lawyer, proposed ways to change the language.  President Shepard had responded that we are an educational institution, and education is our highest goal, not necessarily an impartial review.  Shepard noted, however, that it is important that a grievance panel provide timeliness and appearance of partiality. 

·         Chair Anderson will provide articles on Bb that provide examples of grievance boards and how they function at other schools.

·         One important change will be to determine a statutory time when both students and faculty volunteers for a grievance panel must be available.

 

Adjournment:  5:43 pm

Rose Marie Norton-Nader, Recorder

 

ACADEMIC COORDINATING COMMISSION 2011-2012 ROSTER

 

Voting Membership (terms ending 2012)

 

 

Roger Anderson, Chair 2010-12

 

1

B –  Billie Lindsey, PEHR

    P

 

Yvonne Durham , Interim Vice Chair 2011

 

2

C –  Holly Folk, Liberal Studies

P

17

Jeffrey Grimm, CUE Liaison with ACC (nv)

P

3

 At-Lg: Kristi Tyran, Management

--

18

Steve VanderStaay, VPUE for Provost Riordan

P

4

E- Yvonne Durham, Economics

P

19

Dave Brunnemer, Registrar (nv)

P

5

I – Peter Smith, Library

P

20

Lisa Zuzarte, Catalog Coordinator (nv)

P

6

F-Niall O Murchu (for John Bower), FAIRHAVEN

P

 

 

 

7

Sheila Webb, Journalism, SENATOR

P

 

Guests

 

8

David Gilbertson, Accounting, SENATOR

Exc

1

Karen Stout, Faculty Senate President

P

9

Fabiola Arvizu, ASVP Academics@wwu.edu

P

2

LeaAnn Martin, Associate Dean, CHSS

P

10

 Victor Celis:  CelisV@students.wwu.edu

P

3

Maggie Barklind, EESP

P

11

Megan Housekeeper: mhousekeeper@students.wwu.edu

--

4

George Mariz, Director, Honors Progam

P

12

 Student committee member

--

 

Records: Senate Recorder

 

 

Voting Membership (terms ending 2013)

 

1

Rose Marie Norton-Nader

P

13

H-Tracy Thorndike-Christ, Spec Ed

P

 

 

 

14

D-Mark Kuntz, Theater and Dance

Exc

 

Members Present

14

15

A-Roger Anderson, Biology, Chair,  UPRC rep

P

 

Recorder  and Guests

5

16

G-Robin Matthews, Huxley College

--

 

Meeting: 10/4/11        TOTAL:

19

Members (18):12 voting faculty (2yr terms) include representatives of 9 areas and 1 at-large plus 2 Senators (1 yr terms).  6 additional members include:  Provost or representative VPUE (v), Catalog Coordinator (nv), Registrar (nv) and 4 students (voting).  ACC sends rep to UPRC (v) and liaisons with CUE (nv).  Recorder attends (nv).