WESTERN WASHINGTON UNIVERSITY

ACADEMIC TECHNOLOGY COMMITTEE

MINUTES OF MEETING OF October 22 2008

 

The Academic Technology Committee was called to order on October 22nd, 2008 at 4:01 PM.

 

Approval of the Minutes:

The minutes of October 8th, 2008 were approved with minor changes.  There were 13 people present.

 

Agenda Items:

 

Western Alert

On Sunday, October 19th, the “Big Ole” emergency whistle, text messages and e-mails were sent out to test Western’s emergency notification system. Overall, the test went great.  A handful of people complained they did not receive the alerts and that is being researched.  Currently, 68% of students and 20% of faculty are signed up to receive the notifications.

 

Student E-mail Issue

Lawson reported there will be a change occurring with the global address list and directory information.  Essentially, student e-mail addresses will now be included in the directory information.  A notice will be sent out, at the beginning of next week, to inform students of the change and ensure they understand what this means. If a student chooses to opt out, they will need to do so in registrar’s office.  Following the notification to students, the school will file for an emergency WAC (Washington Administrative Code) change and the process for an official change will begin thereafter.

 

Red Flag Rule

Lawson spoke on the new “Red Flag Regulations” implemented by the FTC.  The regulations require all higher education institutions as well as any lenders, to implement and create a policy for “identifying, detecting and responding” to identity theft.  Enforcement will be in place beginning May 1st, 2009.  On Friday, October 24th, 2008 Western’s office of Business & Financial Affairs will submit an interim policy and begin the process of making official guidelines.

 

Blackboard

Maintenance costs on Blackboard are high and ever increasing.  The license ranges from $50,000-60,000 and increases approximately 10% per year.  The question arose whether or not this is the learning management system Western wants to continue working with.  At the end of last year, CSCI experimented with Moodle.  David Bover reported having a very good experience.  It is open source, requires restricted access to course materials via login, and is relatively inexpensive.  There are no major flaws in the system; however, some people complain it lacks enough features.  Another alternative is ANGEL.  This is an issue to investigate.  At this time, there is no urgent need to abandon Blackboard. 

 

Presidential Work Station Program

It was decided that this program will move forward. 

 

Student Tech Fee

Lawson wrote on a community forum on the Western website regarding the Student Tech Fee renewal.  The feedback received was, for the most part, positive and in favor of an increase.  However, a minor increase was suggested as opposed to the major increase needed.  In addition, the Western Front published an opinion piece. 

 

 

 

Reports:

Library Catalog

Bob Thomas reported on the Summit catalog currently used at Western to find library sources outside of the school.  Western is a part of the Orbis Alliance that shares the catalog; however, the vendor for the old software recently increased prices to a level that made it unaffordable for all.  On December 1st, Western will be switching to software that costs substantially less and is, arguably, a better program from the user’s standpoint.  In November, library liaisons will be coming around to demonstrate how to use the new software. 

 

New Business:

STF Process

Last year it was observed that different departments were radically different on how they obtain funding for technology.  There isn’t a common understanding on the issue of fees.  Madge Gleeson requested John Lawson obtain an official interpretation of what class fee money can be used for exactly. 

 

Adjournment: The meeting adjourned at 4:56 PM.

 

 

Academic Technology Committee, Fall Quarter 2008

 

 

Name

Area

Term Begins

Term Ends

Meeting

of 10/22/08

1

Bob Thomas

Library

2007

2009

P

2

Christopher A Suczek

CST - Geology

2006

2010

P

3

David Bover

Chair of CS (CST)

2006

2010

P

4

Derrick Mears

PEHR

2008

2009

 

5

Gary L Bornzin

Fairhaven

2007

2009

P

6

John McLaughlin

Huxley

2006

2010

P

7

Lauren G McClanahan

TeachEd-DIV

2008

2010

P

8

Madge Gleeson

CFPA - Art

2007

2009

P

9

Michael T Seilo

CSD

2008

2010

P

10

Steven C Ross, Chair

CBE - DecSci

2002

 

P

11

Vacant

Student Representative AS

2008

2010

 

X

Frank Roberts

Director, ATUS

2007

2009

P

X

John Lawson - VP, Info Telecom and CIO

InfoTech

 

 

P

X

Justina Brown

CII, Info Tech Spec

 

 

 

X

Max Knittel

InfoTech Professional Group

 

 

P

X

Rob Galbraith

ATUS

 

 

 

X

Technology Academic

ATUS

2007

 

 

X

Megan Schuler

Student Recorder, Sen Office

2008

2009

P

 

Total Attendance

10/22/2008

 

 

13