Approved by ATC 4/22/09

To Faculty Senate May 4, 2009

 

WESTERN WASHINGTON UNIVERSITY

ACADEMIC TECHNOLOGY COMMITTEE

MINUTES OF MEETING OF February 25th, 2009

 

The Academic Technology Committee was called to order on February 25th, 2009 at 4:03 PM.

 

Approval of the Minutes:

The minutes of February 11th were approved without any changes.  There were 14 people present.

 

Agenda Items:

 

Spring Schedule

Members voted on the dates for meetings next quarter.  The approved meeting dates are as follows: 

April 8th & 22nd, May 6th & 20th and June 3rd.

 

Security Audit

The Request for Qualifications and Quotations (RFQQ) for the security audit came back with 25 responses.  The bids ranged from $54,000 to 2.7 million.  Before the RFQQs are sent to the committee for review, that list is expected to be narrowed to around 6 quotes.  Hopefully, in the next few weeks, a vendor will be selected.  The decision of whether the audit will occur will be left to the Board of Trustees and the President.  Lawson emphasized the importance of the audit and how helpful it will ultimately be.

 

Network Access Control (NAC)

Network Access Control is an additional layer of computer security designed to verify that anyone using the WWU data network is authorized to do so.  Many people are used to authorizing their use of the wireless network – NAC is a similar function, except it provides the same protection for the wired WWU data network.  ITS is working to enable a single-sign-on approach that will make this new protection transparent to most WWU-owned Windows workstations.  Non-WWU workstations and non-Windows OS workstations will still have complete access to the data network – a simple webpage authentication will authorize access.

 

The ultimate goal is to protect and secure the integrity of all connections to WWU data and systems.  Departmental support staff is being included in early testing and documentation of this new system.  Prior to installation, a campus-wide announcement will be sent out and FAQ pages will be posted to ensure everyone understands what is coming.

 

The ATC completely endorses this installation.  Security is always a concern at Western and this is simply another effort to increase our ability to have a secure environment.

 

Antivirus Contract

Our current antivirus contract is up for renewal.  A request for bids has been sent out and bids will hopefully be back sometime in March.  The results will determine whether or not we switch vendors.  One option that is currently being considered is implementing a Microsoft campus agreement.  Microsoft’s Enterprise Client License (CAL) would provide all of the current licenses we need as well as several licenses to other useful Microsoft products.  This could potentially provide us the equivalent software we need for a lower cost.  The question is whether or not Forefront (Microsoft’s antivirus software) has all of the functions and provides the service we need.  

 

If we decide to continue using the same vendor for our antivirus software, some changes will still need to occur.  The antivirus software we currently have has a new version out which will need to be installed on all computers.  This will cause some disruption and will take some time. The plan is to do this upgrade when the machine boots as opposed to when you log in.  The disruption will occur when the machine is rebooted.  This could take up to 18 minutes.  Classroom computers will be scheduled to automatically reboot to ensure there will be no impact on classes.

 

STF Meeting

The STF Committee will meet Friday to finalize recommendations for the proposals receiving funding.  Overall, the ATC’s recommendations align very well with what the committee has been discussing.  The highest tier proposals the ATC recommended will all be funded and the bottom tier proposals will not be funded.  The middle tier proposals are still being discussed and after Friday a decision will be made.

 

Titan Accounts

Lincoln announced March 25th is the official date that all Titan accounts will be going away.  The student e-mail change won’t occur for some time.  At which point, students will be asked to “migrate” their mail to their new e-mail addresses which will be userid@students.wwu.edu.  Until we are confident the system is working properly, student e-mails will automatically be rerouted from their old address to their new address.  Faculty will not have this option. 

 

Adjournment: The meeting adjourned at 5:02 PM.

 

Academic Technology Committee, Winter Quarter 2009

 

Name

Area

Term Begins

Term Ends

Meeting

of 02/25/09

1

Bob Thomas

Library

2007

2009

P

2

Christopher A Suczek

CST – Geology

2006

2010

P

3

David Bover

Chair of CS (CST)

2006

2010

P

4

Derrick Mears

PEHR

2008

2009

 

5

Gary L Bornzin

Fairhaven

2007

2009

P

6

John McLaughlin

Huxley

2006

2010

P

7

Lauren G McClanahan

TeachEd-DIV

2008

2010

P

8

Madge Gleeson

CFPA – Art

2007

2009

P

9

Michael T Seilo

CSD

2008

2010

 

10

Steven C Ross, Chair

CBE – DecSci

2002

 

P

11

Vacant

Student Representative AS

2008

2010

 

X

John Lawson - VP, Info Telecom and CIO

InfoTech

 

 

P

X

Frank Roberts

Director, ATUS

2007

2009

P

X

Justina Brown

CII, Info Tech Spec

 

 

P

X

Max Knittel

InfoTech Professional Group

 

 

P

X

Rob Galbraith

ATUS

 

 

 

X

Lincoln Nesheim

ATUS

 

 

P

X

Megan Schuler

Student Recorder, Sen Office

2008

2009

P

 

Total Attendance

02/25/2009

 

 

14