Approved by ATC May 6th, 2009

To Faculty Senate May 18th, 2009

 

WESTERN WASHINGTON UNIVERSITY

ACADEMIC TECHNOLOGY COMMITTEE

MINUTES OF MEETING OF April 22nd, 2009

 

The Academic Technology Committee was called to order on April 22nd, 2009 at 4:03 PM.

 

Approval of the Minutes:

The minutes of February 25th were approved with changes to the Network Access Control (NAC) section.  There were 14 people present.

 

Agenda Items:

 

Budget

Lawson reiterated the budget continues to be a concern.  He mentioned there has yet to be any news from the legislature regarding the situation.  He encouraged everyone to take a look at the budgeting and planning website where documents from the budget presentations are posted. 

 

Laptop Theft

Recently, a faculty member’s laptop was stolen causing their grade book to be exposed.  Although a rare occurrence, this instance brought to light the importance of password protecting all mobile devices.  An e-mail will be sent out soon with tips on how to protect sensitive information from being exposed.  In addition, the e-mail will give referrals to technical staff that can assist with any questions faculty may have regarding security.  Chris Suczek mentioned the technical staff members that assisted her with titan were extremely helpful and resolved all of the issues she had. 

 

STF Contributions

An article was featured in the Western Front questioning the university’s contributions to the student technology fee.  Lawson explained the article was accurate.  The issue is being investigated and taken care of.  The fee will still be up for renewal and has a different structure this time around.  The new fee will be $25 and is broken into several components.  Part of the money will go towards lab renewals, the student tech center, expanding the wireless network and to proposals made by the faculty. 

 

A booth was set up in red square to get feedback from students regarding the fee and very few negative comments were received.  Lawson is optimistic the students will pass the fee.  It is still uncertain as to whether or not the university will continue to contribute $150,000 to the fund.  Regardless, Lawson anticipates the AS will want more oversight in future years. 

 

Anti-Virus Contract

Lawson announced a successful bidder has not been determined yet.  The Microsoft campus agreement with forefront security seems to be the best solution thus far.  All of the tests performed on the software and all of the references checked have indicated it would be a positive solution.  If the MS agreement is chosen, it could potentially save $30,000 – 40,000 per year.     

 

Earthquake Drill

Big Oly sounded during the campus wide earthquake drill this week.  In addition, the emergency operations center opened and various scenarios were played out as if there was an actual emergency.  Following the simulations, various topics were discussed such as how to notify the press and students, how to communicate with the president and provost, when to resume school, etc.  Overall, the exercise went very well and some holes were discovered in the process.

An important point was brought up regarding whether or not the “duck and cover” procedure was the best solution in all of the buildings, particularly the ones prone to the threat of landslides.  Chris explained that it ultimately depends on the severity of the earthquake; however, in the majority of cases it is best to stay in the building rather than try to move from room to room or even out of the building.  Injuries are far more likely when people attempt to leave the building while the earth is still in motion.       

 

  

Adjournment: The meeting adjourned at 4:58 PM.

 

 

Academic Technology Committee, Winter Quarter 2009

 

 

Name

Area

Term Begins

Term Ends

Meeting

of 04/22/09

1

Bob Thomas

Library

2007

2009

P

2

Christopher A Suczek

CST – Geology

2006

2010

P

3

David Bover

Chair of CS (CST)

2006

2010

P

4

Derrick Mears

PEHR

2008

2009

P

5

Gary L Bornzin

Fairhaven

2007

2009

P

6

John McLaughlin

Huxley

2006

2010

P

7

Lauren G McClanahan

TeachEd-DIV

2008

2010

 

8

Madge Gleeson

CFPA – Art

2007

2009

P

9

Michael T Seilo

CSD

2008

2010

P

10

Steven C Ross, Chair

CBE – DecSci

2002

 

P

11

Vacant

Student Representative AS

2008

2010

 

X

John Lawson - VP, Info Telecom and CIO

InfoTech

 

 

P

X

Frank Roberts

Director, ATUS

 

 

P

X

Justina Brown

CII, Info Tech Spec

 

 

P

X

Max Knittel

InfoTech Professional Group

 

 

P

X

Rob Galbraith

ATUS

 

 

 

X

Lincoln Nesheim

ATUS

 

 

 

X

Megan Schuler

Student Recorder, Sen Office

2008

2009

P

 

Total Attendance

04/22/2009

 

 

14