Approved by ATC Oct. 7, 2009

To Faculty Senate Oct. 28,  200

WESTERN WASHINGTON UNIVERSITY

ACADEMIC TECHNOLOGY COMMITTEE

MINUTES OF MEETING OF September 23, 2009

 

The Academic Technology Committee was called to order on September 23, 2009 at 4:06 PM.

Approval of the Minutes:

The minutes of May 20, 2009 were approved, with one amendment to the CIO report.  There were 10 people present.

 

Agenda Items:

Election of Chair

David Bover was nominated by the representative from CBE (Ross, standing in for Bajwa Deepinder).  There being no other nominations, Bover was elected.

 

Election of Vice Chair

Thomas suggested postponing the election of deputy chair due to low attendance, seconded by Gary Bornzin, agreed.

 

Approval of the Calendar

There being no objections to the calendar, it was approved.

 

Briefing for Senate Executive.

Bover was asked by the Senate Executive indicate issues that would be considered by the ATC this year.  He identified the following issues:

·         Security of confidential data on portable computers and the university’s obligations under the provisions of FERPA.  Possible solutions are the use of strong encryption and avoiding putting sensitive information on portable computers.  Bover suggested that the ATC may wish to draft a policy for consideration by the Faculty Senate.

·         Identification of the areas of reduction or removal of services or functionality in campus IT, due to the significant loss IT staff in response to the budget cuts.  Departments need to be made aware of services that will be affected.

·         The use of open-source software for some standard applications used on campus.  It was noted that the new campus agreement with Microsoft will provide licenses for Microsoft Office and the Microsoft virus scanner for all faculty and staff computers.

Members of the Senate Executive requested that the ATC also address the security of Web4-U, which uses a 6-digit PIN, instead of the universal login, as the main protection of confidential data. 

 

Constituent Concerns:

Bover suggested that it would be beneficial to bring up constituent concerns to the Chair before the next meeting so that an adequate answer can be prepared ahead of time.

 

Switch from Novell:  Bob Thomas asked for an estimate of when the switch from Novell will occur, and whether or not a different login will be required.  Lawson stated that the switch will occur in small stages in the middle of the night over the course of this term, and it should be completed by the end of the academic year.  There will be no new login but there will be some requirements for the switch. The move from Novell is expected to save $30,000 a year.

 

Report from CIO:

John Lawson reported on the following matters:

Service and Purchasing Agreements:  COP has a subcommittee, ICCTO, that is pushing for colleges to try to unify and synchronize purchase and upgrades of software and services to gain larger discounts from suppliers.

 

ATUS move:  The first phase reconfigured Classroom Services and moved the Student Technology Center upstairs.  This is meant to create a “learning commons” in the library.  Phase two involves video services, web design, and graphic design.  The design includes a section in the library that will be accessible twenty-four hours a day.  The Modern and Classical Languages lab will move to the area vacated by Special Collections and that will allow room for a small video production office. There will be video editing booths in the STC.  The moves are expected to be permanent with the exception of the Modern and Classical Languages lab which will have space in Miller Hall when that building’s renovations are completed.

 

Dashboard:  Lawson stated that Dashboard had been worked on over summer and is accessible via the Provost’s web page.

 

Security Audit: The security audit will be carried out this Fall.

 

Software Upgrades: Upgrades for Blackboard Version 9 and Banner Version 8 are being considered.  Other upgrades up for discussion include implementing the budget module of Banner, and a finance data warehouse. 

 

Technical Services Manager:  Permission was granted to search for a new Technical Services Manager.  Currently it is narrowed down to three finalists and an open invitation was issued to have a representative sit in on the interviews during October.

 

Print quotas.  Students used to get 500 free prints per quarter, and when they ran out they could go and ask for another 500 prints.  Now students will still get 500 free per quarter but they will have to purchase any additional prints above that quota for five cents per print. There are print stations where students can put money on their balance throughout the year.

 

Adjournment: The meeting adjourned at 5:00 PM.

 

Academic Technology Committee, Fall Quarter 2009

 

ACADEMIC TECHNOLOGY CTE

Vacancy
Requirement

Phone

Office

MS

Term Starts

Term Ends

Date:

9/23/09

 

Vacant

Sen Rep to ATC

 

 

 

2009

2010

--

Gary L Bornzin

Fairhaven

x4918

FC320

9118

2007

2011

P

John F Mc Laughlin

Huxley

x7617

ES440

9181

2008

2010

--

Kacey Morrow

CFPA

 

FI 116

9068

2009

2011

--

Derrick Mears

CHSS

 

 

9067

2009

2011

P

Michael T Seilo

CHSS

x3199

PH33

9078

2009

2010

P

Christopher A Suczek

CST

x3590

ES107

9080

2006

2010

--

David Bover – CHAIR

CST

x4894

CF493

9165

2006

2010

P

Steve Ross

CBE

x7309

PH439

9077

2009

2011

P

Bob Thomas  - ATC rep to STF

Library

x7458

HH320L

9103

2005

2011

P

Lauren G McClanahan

Woodring

x2067

MH306A

9090

2008

2010

P

Justina Brown

CII

x7210

MH156

9095

2005

 

--

Frank Roberts

Dir ATUS

x3361

Director MH152

9094

2007

 

P

Vacant

AS

 

 

 

2009

2010

--

Max Knittel

 

x3261

CF305

9164

2005

 

P

John Lawson  - VProvost IT

Info Techn

x3644

OM470

9033

2006

 

P

Rob Galbraith  - ATUS

 

x3368

MH154A

9094

 

 

--

 Associated Students

     Brittany Iverson

Recorder

X6808

OM350

9106

 

 

P

   DATE: 9/23/09

 

TOTAL PRESENT

11