Amended and Approval by ATC September 23, 2009

To Faculty Senate September  28, 2009

 

WESTERN WASHINGTON UNIVERSITY

ACADEMIC TECHNOLOGY COMMITTEE

MINUTES OF MEETING OF May 20th, 2009

 

The Academic Technology Committee was called to order on May 20th, 2009 at 4:00 PM.

 

Approval of the Minutes:

The minutes of May 6th were approved with one minor change.  There were 14 people present.

 

Agenda Items:

 

Annual Report

Ross opened the meeting with a discussion on what to include in his annual report to the Senate.  After reading the mission statement aloud, several members contributed highlights of the year.  Lawson mentioned the advice the ATC offered on the changeover of both the student and faculty email systems.  In addition, he added that the ATC provided an outlet for several announcements to be made.  Budget concerns were discussed throughout the quarter.  Another member brought up the fact that the committee has made several recommendations to the STF committee throughout the quarter.  Lawson noted the proposals awarded by the STF committee were highly correlated with the recommendations provided by the ATC.

 

Lawson went on the say that the ATC is vital for raising awareness and understanding on the technological advances the university faces.  It is important that the committee have a strong and broad faculty representation to allow different points of view to be heard.  One change recommended was that perhaps constituent concerns could be brought forth prior to meetings.  It is difficult to be put on the spot when trying to answer a constituent concern; however, they are all important questions that deserve answers.  In addition, Lawson mentioned it would be nice to see the ATC responsible for creating a standard configuration for faculty work stations in regards to encryption and password protection.           

 

Distance Learning

One member brought up concerns from the Senate regarding the tools offered for distance learning.  Lawson stated feedback regarding these concerns would be very helpful.  Specifically, it would be nice to know what tools faculty want or are in need of that aren’t currently available.  In the future, Lawson would like to see the Senate provide the ATC with the rights to develop and discuss a way to advance with the distance learning programs while maintaining Western’s values. 

 

CIO Report

Over 13,000 students have migrated to the new email system.  Those that have not made the change are mainly students who no longer use the system.  There has been some discussion on Viking Village regarding the new system; however, most questions and concerns have been answered by fellow students. 

 

Lawson announced we will be moving ahead with the Microsoft campus agreement.  It will provide $30,000 in savings and client access licenses for many products.  For example, this year, due to a decline in MS donations, staff computers did not get the MS office upgrades offered to faculty.  With the new agreement, the MS office and office for Mac upgrades scheduled to come out in 2010 will be available for all computers at no additional cost.  Another advantage is the MS “home-use” option that will provide licenses for faculty to work at home and use the software for personal and business use.

 

One disadvantage will be that Novell will disappear so the way documents are saved to the various drives will be changed.  The date for the change is still to be determined.  Lawson reassured everyone that several informational items will be released to assist in the switch.  In addition, the two systems will run concurrently for a while before Novell is completely eliminated.

 

Service Reduction

The ITUS will be losing 8-9 positions and ATUS will be losing 4 due to the budget reductions.  Frank announced they will be reducing their services offered; however, it is too early to know exactly what services will go away.  Basically, there will be the same demand with less people to fulfill those needs. 

 

IT Audit

Bob heard word of an IT audit that is scheduled to occur and wanted an explanation as to what the audit entailed.  Lawson explained there will be an IT security audit.  LBL Technologies, an apparent successful bidder has been selected.  Nothing will occur until after July when the spending freeze is lifted.  The audit will look, in a minor way, at every machine on campus.  The auditors will be looking at our central policies and procedures.  Some social engineering will occur where the auditors attempt to gain “sensitive” information.  Lawson defined “sensitive” information as anything protected by FERPA.  Overall, the audit will be of great assistance to us and will advise us how to address and change deficiencies in the system.          

 

Elections

Ross announced he can no longer serve as chair of the ATC.  A new chair will be elected the first meeting of Fall quarter.  In addition, Ross stated that CBE has chosen Deepinder Bajwa to fill his place on the committee next year. 

 

Adjournment: The meeting adjourned at 4:56 PM.

 

Academic Technology Committee, Spring Quarter 2009

 

Name

Area

Term Begins

Term Ends

Meeting

of 05/20/09

1

Bob Thomas

Library

2007

2009

P

2

Christopher A Suczek

CST – Geology

2006

2010

P

3

David Bover

Chair of CS (CST)

2006

2010

P

4

Derrick Mears

PEHR

2008

2009

P

5

Gary L Bornzin

Fairhaven

2007

2009

P

6

John McLaughlin

Huxley

2006

2010

P

7

Lauren G McClanahan

TeachEd-DIV

2008

2010

P

8

Madge Gleeson

CFPA – Art

2007

2009

P

9

Michael T Seilo

CSD

2008

2010

P

10

Steven C Ross, Chair

CBE – DecSci

2002

 

P

11

Vacant

Student Representative AS

2008

2010

 

X

John Lawson - VP, Info Telecom and CIO

InfoTech

 

 

P

X

Frank Roberts

Director, ATUS

 

 

P

X

Justina Brown

CII, Info Tech Spec

 

 

 

X

Max Knittel

InfoTech Professional Group

 

 

P

X

Rob Galbraith

ATUS

 

 

 

X

Lincoln Nesheim

ATUS

 

 

 

X

Megan Schuler

Student Recorder, Sen Office

2008

2009

P

 

Total Attendance

05/20/2009

 

 

14