Approved  by ATC May 20th, 2009

To Faculty Senate June 1st, 2009

 

WESTERN WASHINGTON UNIVERSITY

ACADEMIC TECHNOLOGY COMMITTEE

MINUTES OF MEETING OF May 6th, 2009

 

The Academic Technology Committee was called to order on May 6th, 2009 at 4:05 PM.

 

Approval of the Minutes:

The minutes of April 22nd were approved without any changes.  There were 13 people present.

 

Agenda Items:

 

STF Approved

The STF passed overwhelmingly with 88% of student voters in favor of the higher fee ($25 per quarter).  The new fee will hopefully offer enough funding to provide a 4 year replacement cycle for lab machines, including departmental labs.  In addition, $3 of the fee will go towards the student technology center, which is an increase from $2 in years past.  This increase will hopefully be enough to sustain their current operations, given the rise in printing costs.  A small portion of the fee, approximately $1, will go towards wireless expansion and upgrades.  The remaining money will be put towards faculty proposals. 

 

The Provost and AS have come to an agreement regarding who will receive this year’s STF proposal money.  Award letters are waiting to be sent.  There is currently a freeze on purchases over $5,000 so award money will most likely have to wait to be spent until after July 1st

 

Budget Update

The budget process is complete and a budget has been released.  Essentially, the IT department will be reducing their budget by 10% ($636,000).  This is a substantial reduction and several positions will be eliminated.  The HR department is working with staff and has done a great job placing individuals with jobs either outside or within the university.  Unfortunately, the job market is tough right now for tech positions and not everyone being cut has found a job yet.  Another ramification of the budget reduction is the elimination of the software development fund.  This fund provides money to purchase miscellaneous university wide software. 

 

Email Migration

Over 10,000 students have successfully migrated to the new email system.  This is estimated to be approximately 75-80% of total accounts to be migrated.  Although there are over 20,000 accounts in the old system, several of them are graduates who no longer check their accounts or students who simply never chose to activate their email accounts.  Access will be denied to all old accounts in the coming weeks; however, email will continue to be forwarded to the new accounts for a period of time.  An article was featured in the Western Front discussing the new email system.  Since then, Microsoft has released a new update which solved many of those problems outlined in the article.  All students on the new system now have full email capacity.   

 

ATUS Helpdesk

A member was concerned with the assistance they were getting from the helpdesk.  Recently, questions concerning blackboard and excel were unable to be answered via the helpdesk.  This member proposed that, perhaps, a standardized list could be released stating what exactly the helpdesk can assist callers with.  Lawson stated that he and Frank would look into that as a possible solution.  In addition, he noted they have been looking into using an outside vendor for first level computer support; however, with the current budget, this is no longer an option.  

Swine Flu

Given the current swine flu outbreak, one member was curious to know if there is any policy in place for maintaining the cleanliness of the keyboards in the computer labs.  Lawson explained there are some antiseptic dispensers in a few labs, but not all.  Any requests for such dispensers would need to go through the Environmental Health and Safety department. 

 

Another question arose regarding the provisions in place if a swine flu outbreak were to occur at the university.  Lawson explained that there are emergency plans in place.  Many IT staff have the ability to log on, for maintenance purposes, from their homes.  In addition, there are personnel designated as essential to come onsite no matter what.  In the case of swine flu, the university would only be closed for a couple of weeks which would not cause a full systems shut down.

 

Miller Hall Renovation

The student tech center will be moving into the library sometime before fall quarter.  The plan is to move the tech center upstairs where they will coexist with the reference librarians.  This is an exciting move as it will add to the idea that the library is a place to work and have access to learning resources of all kinds.

 

 

Adjournment: The meeting adjourned at 4:53 PM.

 

Academic Technology Committee, Winter Quarter 2009

 

 

Name

Area

Term Begins

Term Ends

Meeting

of 05/06/09

1

Bob Thomas

Library

2007

2009

P

2

Christopher A Suczek

CST – Geology

2006

2010

P

3

David Bover

Chair of CS (CST)

2006

2010

P

4

Derrick Mears

PEHR

2008

2009

 

5

Gary L Bornzin

Fairhaven

2007

2009

P

6

John McLaughlin

Huxley

2006

2010

P

7

Lauren G McClanahan

TeachEd-DIV

2008

2010

 

8

Madge Gleeson

CFPA – Art

2007

2009

P

9

Michael T Seilo

CSD

2008

2010

P

10

Steven C Ross, Chair

CBE – DecSci

2002

 

P

11

Vacant

Student Representative AS

2008

2010

 

X

John Lawson - VP, Info Telecom and CIO

InfoTech

 

 

P

X

Frank Roberts

Director, ATUS

 

 

P

X

Justina Brown

CII, Info Tech Spec

 

 

P

X

Max Knittel

InfoTech Professional Group

 

 

P

X

Rob Galbraith

ATUS

 

 

 

X

Lincoln Nesheim

ATUS

 

 

 

X

Megan Schuler

Student Recorder, Sen Office

2008

2009

P

 

Total Attendance

05/06/2009

 

 

13