Faculty Senate Library Committee


April 9, 2008

Present:  Craig Moyer (Chair), Jerry Boles (ex-officio), Kathleen Tomlonovic, Nicholas Wonder, Ron Helms, Frank Roberts (ex-Officio), Donna Packer, Rick Osen, Andrea Peterson, Wendy Wilhelm, Shawn Knabb    

Guest:  Rick Osen        

Minutes taken by:  C. Mallison


I.                    Call to order:  The meeting was called to order at 4:05 p.m.


II.                  Minutes:  Minutes for January 23, 2008 were approved by unanimous vote.


III.          Announcements:

a)     Acting Dean Updates:    

Ø             The library’s new Dean, Chris Cox, will be moving to Bellingham in mid-May and will take up his new position as of June 1st.

Ø             Work is continuing on planning for implementation of the change from the ProQuest database suite to EBSCO.  This change will take place state-wide on about July 1st.

Ø             Orbis Cascade Alliance is still negotiating with III (‘Triple I’) for a limited term ‘maintenance’ contract to cover at least the next six months until they negotiate a switch to a new long-term contract with OCLC. An announcement is expected this week. This will involve a big change to a different interface with the library systems and will definitely have a significant impact.  However, the library’s goal is to make the transition as smooth as possible for the users so they will be impacted the least.

Ø             The library is hosting the “Antarctica Exhibition”; a group of 82 exquisite pictures of Antarctica from Rosemarie & Pat Keough’s critically acclaimed book on Antarctica (which we own and house in Special Collections).  The library will host a free public reception for the authors on Thursday, April 17th from 6:30 to 7:30 p.m. on the main floor of Wilson Library; then at 7:30 p.m., the authors will give a special presentation in MH 163.  The Keough’s will also give two further presentations on campus on Friday, April 18th. The first one will focus on Antarctica’s environmental and science issues, from noon to 2 p.m. in CF120; the second one, from 3:00 to 5:00 p.m. in MH 163, will focus on photographic and artistic aspects of their photos and book.

b)       New Library Marketing Intern:  One of W. Wilhelm’s Marketing students, Spencer Chapman, has been hired as a marketing intern for the library.  Her first project will be to develop and conduct a faculty survey re strengths and weaknesses in how the library communicates with the university faculty.


IV.                Reports: 

a)     Subcommittee Advisory Report:  D. Packer and S. Knabb led a discussion on various ideas for allocating new acquisitions funding (as it comes in) which the subcommittee has been reviewing – and the reasons why each might not work.  Also discussed was the separate, new money that the state has allocated for library materials for AMSEC, Neuropsychology, and Education, and whether or not this would affect their other allocations. The subcommittee will meet again later this week to go back to the ‘drawing board’ on these ideas and also to begin discussions on existing allocations.


V.         Discussion:

a)   Preparing for New Dean’s Arrival:  Members discussed what this committee should be doing to prepare for the Chris Cox’ arrival in June, i.e. what are his expectations of the committee, what are the committee’s expectations for him, what issues are a priority, should a packet be prepared?  It was suggested that members should focus on expectations for the first six months, and then the first year.  Members asked C. Mallison to set up a meeting with Chris during early June, prior to the end of Spring Quarter.


c)       Other Discussion Items

Ø       Move “Online Survey” agenda item to the next agenda

Ø       Add “Future Agenda Items” to next agenda


VII.       Adjournment:   The meeting adjourned at 5:00 p.m.