Faculty Senate Library Committee

November 4, 2009



Present:  Ron Helms (Chair), Chris Cox (ex-officio), Jeff Purdue,  Nicholas Wonder, Shawn Knabb, Jeanne Freeman, Jianglong Wang (for Rae Lynn Schwartz-DuPre), Rob Galbraith (for Frank Roberts)

Absent:    Margaret Fast,  Frank Roberts, Rae Lynn Schwartz-DuPré                   


Minutes taken by:  C. Mallison



I.              Call to order:  The meeting was called to order by Committee Chair, R. Helms at 4:00 p.m.


II.            Minutes:  Minutes for Oct 7, 09 were approved.


III.         Announcements: None


IV.           Reports:

a)   Dean’s Update:  Chris Cox

Ø  Provost Riordan attended a joint meeting of the Library Faculty and Department Heads on Oct 26th .  Topics discussed were the Extended Education program, information literacy requirements for undergraduates, library resources required for new courses and programs, and the impact of recent cuts to the campus IT systems.

b)         Building Update:  Rick Osen

Ø  The Library/ATUS Student Tech Center project has just been completed.  The STC is now located in Haggard Hall, directly behind the Reference Desk area.  This has proven to be a very popular move; the STC has been consistently filled with students.

Ø  The 6th Floor Special Collections renovation project is now underway. It’s hoped that Special Collections can begin moving to their new home in late November or early December, and go ‘operational’ at the beginning of Winter Quarter.

Ø  A question was raised regarding climate control in the libraries and Rick told members it was a ‘mixed bag’.  Wilson Library doesn’t have it, although the new 6th floor will have it, and Haggard Hall has air conditioning which helps keep the humidity down during the summer months.

Ø  Planning for the second phase of the ATUS moving project has begun and they are looking at possibly moving one of their labs up to the HH 233 area.  This lab would have 24 hr access and would also incorporate the study area next to it, just outside of library space.

Ø  Planning has begun for WL279 (the room vacated by Special Collections when they move).  They are currently planning to put in a small café in there, as well as creating an area for student/faculty presentations.  Another study area may also be provided.  The Library will be asking the students to provide input to help with the design.

Ø  Also looking at possibly building an ‘Editing Area’ where students can edit, and then practice, their presentations before giving them in class.


V.            Discussion: 

a)   Future Vision of Library Space  & Scott Bennett Presentation: 

      Members discussed the recent visit of Scott Bennett, Library Space Planning Consultant, and his presentations to library and campus staff & faculty.  His final report should be received in about two weeks.  Some topics covered were:

Ø  The Libraries should be looking into using an “off-site” storage facility to house low-use books and materials. This would free up ‘prime real estate’ in the libraries for other important uses.

Ø  Students’ wants and needs from the Libraries…these should be addressed when planning for use of library space.

Ø  Library faculty and staff spend about 90% of their time inside the library and yet the campus’ students and faculty spend only about 10 to 20% of their time using the library.  This ‘gap’ needs to be resolved by finding ways to get the library faculty & staff out into the campus more and also find ways to bring students & faculty into the library more often.

Ø  Information Literacy – there is a serious need to provide undergraduates with Information Literacy Instruction, preferably in their first year at WWU.  Currently they don’t receive this instruction until their junior or senior year which is much too late. This instruction should be offered to faculty as well.

Ø  Collection Development – Orbis Cascade Alliance is looking at ‘which libraries should collect which books/journals’.  This will help to eliminate any unnecessary duplicate purchasing. Orbis is also looking into the pros and cons of using one vendor only for purchases.  They are also looking at establishing rules / access to e-books.

Ø  Library Trends are changing rapidly.  Print materials are no longer used as much; most of these materials are now available online and most students prefer to access them this way.  However, online access to what students need is a growing issue.  Also, where and how to store the huge amount of print materials collected (which is mostly unused or under-used) – and access to these materials - is another serious issue for libraries.



VII.       Adjournment:   The meeting adjourned at 5 p.m.