Faculty Senate Library Committee

March 2, 2011




Present:  Chris Cox (ex-officio), Rae Lynn Schwartz-DuPre (Chair), Jeanne Freeman (Vice-Chair), Nicholas Wonder, Ron Helms, Doug Clark, Rob Galbraith (for Frank Roberts), Stan Goto, Rick Osen, Brian Bingham, Margaret Fast

Absent:    Frank Roberts (ex-officio), Cristina de Almeida, Kathryn Anderson, Andrew Merklinghaus 

Minutes taken by:  Connie Mallison


I.              Call to order:  The meeting was called to order at 4:05 p.m.

II.            Minutes: Minutes for February 16, 2011 were approved with one abstention.

III.         Announcements / Constituents Concerns:  None

IV.        Action Items:  None  


V.            Reports:

a)   Dean’s Update

Ø  Work on the Libraries’ budget and budget cuts continues.

Ø  There is a new south campus book drop located near the road, by the Campus Services building.  ‘Green Coats’ will retrieve dropped-off books daily and return them to the Libraries.

Ø  There is a new permanent exhibit in the Reading Room displaying pictures of WWU Presidents, past and present.  These are more candid pictures than the formal ones displayed in Old Main.

Ø  Brian Burton helped facilitate further work on the Libraries Vision Statement at a recent General Staff meeting.  The staff followed up on what was accomplished at the meeting and came up with the Libraries new statement:  “ Western Libraries will be the crossroads of our community, an innovative partner in learning and research.”


VI.          Discussion:

a)   LibQual Summit Debrief:  The Dean said the summit seemed to be a success with 54 people taking part – 45 were participants from around campus and the rest were TLA facilitators.  Questions centered around three main topics: the Libraries’ collections, Library space, and the difference in “perception vs actual” found in responses received on the LibQual Survey.  Data received by the note-takers at the Summit is being compiled into a report by Frank Haulgren and Carmen Werder. The Dean noted the great feedback received through this event so he’s considering the idea of doing this again, possibly even once a year.


b)   Development of Proposal Paper re Changes to Acquisitions Allocations:  Members discussed the various draft sections that were presented. They agreed that if anyone had suggested revisions, they should be sent to the person who produced the draft section by March 19th and then the final draft for each section should be forwarded to C. Mallison by March 21st.  She will compile a rough draft of the proposal paper and have it ready for discussion at the next meeting which will be held on Wednesday, March 30th.  The Dean was asked to write an introduction for the paper once it’s been compiled into draft form.

      Members discussed ideas for dividing up the funds that will be set aside to purchase books. They also discussed the main reasons for the proposed acquisitions allocation changes, which were:

Ø  Access vs Ownership issue – easy access to information / publications through the Internet has caused fundamental changes in our expectations regarding that access, and in how books & journals are acquired as well as how they’re ‘packaged’ for sale by publishers.





Ø  Journals are now sold in ‘bundles’ by the publishers and these cannot be divided or individually chosen by the purchasing library.  The publisher bundles popular serials with unpopular ones and libraries are required to take the whole package in order to get the few journals they need.

Ø  Interdisciplinary and multi-disciplinary formats have evolved on university campuses nationwide, taking the place of departmental divisions, so many disciplines now share some of the same journal subscriptions and resources.  Therefore, libraries cannot necessarily cut a journal that is ‘of low use’ by one area because it may be considered a ‘core resource’ by another area.

Ø  Ongoing budget constraints, which are now becoming very serious, will continue to affect the already reduced funding for acquisitions for all areas.

Ø  There is still a need for a better, more transparent and fair process for acquisitions allocations.




Adjournment:   The meeting adjourned at 5:00 p.m.