ABSTRACT of Faculty Senate February 9, 2009

(with revised Faculty Constitution and Senate Bylaws)

Matthew Liao-Troth, 2008-09 Senate President, called the Senate to order at 4:02 pm. Senators accepted Senate minutes of January 26, 2009 and Standing Committee minutes.  Senators discussed a proposed page limit on student printing in the technology labs.

§    Liao-Troth reported: 1) The bookstore will look into improving feedback on when faculty course books are available or not; the textbook manager will follow up with individual faculty concerns.  2) Updating campus signage includes seeking a descriptive name for the campus services building which includes health services, parking offices, and campus police.

§    Provost Murphy requests timely evaluations of the Dean candidates scheduled to visit campus.  Murphy has asked the Dean of the Graduate School to review the role of graduate study and graduate assistantships by the end of spring quarter.  Murphy has completed tenure review and will alert faculty regarding promotion as soon as completed.

§    Murphy reported that cell phones have impacted the campus telephone network resulting in high fixed costs and diminished revenues.

§    Bill Lyne, President UFWW, announced plans to interview semi-finalists for the provost position on March 13 and 14 at Sea-Tac. 

§    Lyne reported that the processes in place at Western to address the budget crisis are better than any other university in the State. Lyne asked that constituents be notified to regard as strictly precautionary an Outplacement Center created by Human Resources.

§    Parking and Transportation Advisory committee representative Jeff Newcomer announced two forums: Tuesday, February 24th, Noon-1:30, and Friday, February 27, 3:00 to 4:30 p.m., both in OM340 and asks for feedback on questions including whether location or price is more important, and whether there is difficulty finding a parking space.

§    Constituent Concerns: 1) Can spring registration continue with the uncertainty surrounding budget constraints on courses and classes?  2) Faculty should insist on a written record with their Dean or Chair when student evaluations are lost.

§    MOTION:  Senators moved to approve POL-U5950 Student Travel Abroad.  The policy allows a broad one-time approval for a department which hosts multiple short trips during an academic year. 

§    Revised Faculty Constitution and Senate Bylaws (see below):  Senators noted that the Standing Committee on Grievance and Sanctions is replaced by the union contract’s process.  The binding final decision of the union’s panel is one that was previously reserved to the University President. 

§    Senators heard Ron Helms, Senate Library Committee Chair explain the Allocation Report from the Ad Hoc Committee prior to adjourning at 5:47 p.m.

APPOINTMENTS AND ELECTIONS –Tracy Coskie, Appointments Officer

The Election Calendar was approved by Senate motion.

 

*    *    *

Revisions under discussion at the Senate -- February 9, 2009

Final vote taken on Feb. 23.   Changes are highlighted in yellow.

 

Appendix AB.   Constitution of the Faculty

of Western Washington University

 

 

Article V:  Executive Council

 

     V.3    Duties.  The Executive Council reports to the Faculty Senate, schedules its meetings, prepares its agenda, meets on a regularly scheduled basis with the President and/or Provost/Vice President for Academic Affairs of the University and performs such other duties as may be delegated to it by the Faculty Senate.  The Executive Council is to establish and maintain communications between the Faculty Senate and the University administration, and between the Faculty Senate and the Board of Trustees.

 

                 If the Faculty Senate President brings a written complaint from a faculty member in accordance with Appendix E.IV.C., the Executive Council shall decide whether there is sufficient evidence that a grievable action has occurred.      [June 2005]

 

Bylaw Changes

BL7.2               Senate Legislative Representatives  (revised 12/2004)

 

BL7.2.1           In the Spring Quarter of each year the Faculty Senate shall elect a Faculty Legislative Representative, and a Deputy Faculty Legislative Representative.

                         The Faculty Legislative Representative shall have the special responsibility to represent the Faculty of Western Washington University in relations with the Legislature and individual legislators.  He or she shall be guided by policies approved by the Faculty Senate upon recommendation from the Executive Council. The Deputy Faculty Legislative Representative shall assist the Faculty Legislative Representative in his or her duties. 

                         The Faculty Legislative Representative shall serve as a voting member of the Senate Executive Council.

                                The Faculty Legislative Representative shall receive released time as specified in the Faculty Contract of 0.5 FTE for two quarters or equivalent release from other duties to carry out the responsibilities of his/her office.

 

 BL7.3          Salary and Welfare Committee

 

 BL7.3.1          The Salary and Welfare Committee consists of four (4) faculty members.  Members serve for four years and are appointed during Spring Quarter.  The members of the committee will elect a chair each spring after the appointment of new members. The Committee shall recommend to the Faculty Senate on matters of faculty salary, salary schedule, welfare and fringe benefits, including insurance options, within the biennial operations planning and budgeting decision process. (See Appendix D)

 

 BL7.6      Faculty Standing Committee on Grievance and Sanctions  [See Appendix E]

 

                                                                                                                                                                                        The Standing Committee shall consist of fifteen (15) tenured faculty members.  Members of the Standing Committee shall be elected by the Faculty Senate to serve for staggered terms of three years, with five members of the Committee being elected in each year.  The Faculty Senate shall elect members in a manner approximately proportional to the distribution of faculty among the major academic units of the University. The Committee shall have a chair and a vice chair elected from and by the members of the committee.  The chair shall be selected from among Committee members in the third year of their terms. The vice chair shall be selected from among Committee members in the second year of their terms.  Normally, the vice chair will succeed the chair.  The Faculty Senate President will ensure that the members of the Standing Committee on Grievance and Sanctions will receive training relevant to their responsibilities. [[Committee members shall adhere to the appropriate procedure stated in the Faculty Handbook.]  See Section I, part IX, Faculty Files, of this handbook for the policy on confidentiality.]   The chair of the Faculty Standing Committee on Grievance and Sanctions shall report to the Faculty Senate annually on the number and outcome of cases handled by the Standing Committee.  These reports shall maintain the confidentiality of the complainant, respondent(s), and the specifics of the case.  (2005)

 

  BL7.6.1        The Ombuds  (2005)

 

The Ombuds shall be a member of the faculty or an emeritus faculty recommended by the Executive Council and the University President and ratified by a majority of the Faculty Senate.  This appointment will be for a three-year term.  The Ombuds cannot be a member of the Standing Committee on Grievance and Sanctions.  The Ombuds is responsible for providing information about rights and procedures on all matters affecting faculty affairs and for providing assistance to the faculty in matters affecting the working environment including tenure, promotion and issues which could lead to a grievance.

 

The Faculty Senate President will ensure that the Ombuds will receive training appropriate to her/his responsibilities.  The Ombuds will receive released time of .333 FTEF or equivalent release time from other duties to carry out the responsibilities of his/her office.  The Ombuds shall maintain the confidentiality of the complainant, respondent(s), and the specifics of all cases. The Ombuds shall provide a written report to the Faculty Senate on the number and outcome of cases he/she hears per quarter as well as on other activities undertaken. 

 

In the event that the Ombuds has a conflict of interest or has more than two concurrent grievances, the Faculty Senate Executive Council may appoint a deputy Ombuds to handle those cases. The deputy Ombuds shall be a member of the faculty or an emeritus faculty recommended by the Executive Council and the University President and ratified by a majority of the Faculty Senate. The deputy Ombuds will receive training relevant to his/her responsibilities. 

 

BL8              Publication of Agenda and Minutes

 

  BL8.1       The agenda for any meeting of the Faculty Senate shall be posted on the Faculty Senate website and delivered to the faculty through an email; flyer; or by publication in FAST at least four days prior to the meeting.

 

  BL8.2       An abstract of the minutes of any meeting of the Faculty Senate shall posted on the Faculty Senate website and delivered to the faculty through an email; flyer; or by publication in FAST as soon as possible after the meeting.

 

  BL8.3       The Faculty Senate shall maintain in its files, official minutes, and tape recordings of all meetings.  The tape recordings shall be retained for six years.

 

BL9              Released Time for the President of the Faculty Senate

 

  BL9.1       The President of the Faculty Senate shall receive .5 FTEF released time from other duties to carry out the responsibilities of his/her office, as specified in the Faculty Contract.  The .5 FTEF release time shall be returned to the Faculty Senate President's academic unit.  The University shall provide secretarial services from the non-instructional budget.