Index of Topics –  February 6, 2006

Faculty meet with Legislators – Olympia, February 28, 2006

Faculty Evaluation of Administrators – Straw Vote

Recommendations re General Merit – Salary and Welfare Cte Recommends

Senate President Term of Office – Discussion; no change

Election Calendar – Senators change agenda for  May 15 and May 22nd

 

 

 

WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – February 6, 2006

 

Bill Lyne, President called the 2005-2006 Faculty Senate to order at 4:05 p.m.  Twenty-five (25) people were present, including twenty-one (21) Senators, three (3) ex officio members and one (1) recorder.  , (See attached roster). 

 

Approval of Minutes of January 23, 2006

Senators approved the minutes of January 23, 2006 with minor corrections. 

 

Items from the Chair

President Lyne reported on several matters: 

·    George Pierce has announced a project in which faculty without regular permits or bus passes may purchase “after hours” parking permits in any G lot for $10.00 per quarter. 

·    Matthew Liao-Troth is investigating the possibility of making photos available to professors along with class rosters.  Matt has a list of institutions where this is already working.  In fact Western’s Self-Sustaining programs already make a photo cum roster printout available to teachers.  Provost Bodman sees no problem with the technological aspect; Vice President Coughlin is checking on potential privacy issues.

 

Faculty Meet with Legislators – February 28th, 2006 (Sara Singleton, Legislative Liaison)

o   Senators reviewed a draft list of projects to be presented to Legislators on the 28th.  Sara Singleton, Legislative Liaison, would like to finalize the list by Wednesday, February 8th.  On Faculty Day in Olympia, Legislators come and look at various projects and fun things that happen at the universities “and all the reasons why they should pay for them” (Lyne). 

o   Faculty are asked to forward additional project ideas for the Faculty Day for Legislators to Singleton. Faculty are encouraged to travel to Olympia on the 28th and share faculty/student accomplishments. Travel arrangements can be worked out.

o   President Morse reported that this is a kind of poster session format and quite a few legislators come to it.  One Senator asked that Western’s education outreach, and the thousands of kids we reach through Woodring and the College of Fine and Performing Arts be included in the list of projects.

 

Items from the Administration

o   President Morse reported that Howard Lincoln, CEO of the Mariners, and newly appointed to Western’s Board of Trustees, had attended his first Board meeting on Friday.   Morse reported that Governor Gregoire had appointed Lincoln who is expected to open up a whole new world of contacts and support base.  Lincoln’s daughter-in-law is a graduate of Western and she and his son live in Sudden Valley.  They also have a home in Semiahmoo.

o   Provost Bodman announced that Stephanie Salzman would chair the Fairhaven Dean search committee, and that Four faculty are on the search committee chaired by David Bover for Chief Information Officer and Vice Provost for Information Technology.  Vice Provost Boles plans to retire and remain ½ time for two years.

 

AGENDA - ACTION ITEMS

 

Reading of Standing Committee Minutes (Exhibit B):   

The following minutes were reviewed and accepted by the Senate

Academic Coordinating Commission, 1/31/06.

 

Faculty Evaluation of Administrators

·   Lyne conducted straw votes on the intents, scheduling, and publication of results of a Faculty Evaluation of Administrators process.

·   The first question was whether we prefer to do this with many different committees, i.e., or one committee to handle all the evaluations for a particular year.  The Senate straw vote chose one committee to handle all the evaluations.  Senators suggested a broad committee, perhaps 50% of which might have a several year commitment for continuity, and then particular invitees from that college for each particular person to be evaluated.  Senators liked the model of the grievance committee, with 15 people, and then 5 chosen by random for a particular case.  The idea of dredging up new members for each review appeared daunting.

·    The second straw vote responded to the question of where the summary of the evaluation would be sent:  a) to the evaluee only; b) to the evaluee and constituents only; c) to the evaluee, constituents, and the evaluee’s boss.  Senators voted overwhelmingly for choice “c”, namely to all three.  Senators spoke extensively to the wisdom, deliberation and moral standing required to provide an evaluation that would be meaningful, useful and valuable to the university community.  Faculty intention is to give ourselves a voice at the table, and if we are going to do it, it has to be sent to all three.  Faculty wish to have a voice and show that an evaluation can be conducted with appropriate judiciousness.  Senators agreed the question was a philosophical one, but yielded that if one knows his/her comments are subject to scrutiny she/he is more likely to be accountable.

·    The third straw vote dealt with timing of the evaluation and whether the office or the individual should be reviewed.  Should the evaluation be three years after appointment and every five years thereafter?  What kind of congruence or synchronicity do we want with the official evaluations?  The straw vote indicated a dead head between every four years and every five years.  The majority of Senators voted on reviewing the office primarily rather than the individual.  Evaluations ought not to take place in the same year as an Administrative Review is taking place.  Senators had some additional comments: 

Ø The evaluation ought to be attached to the office rather than the individual because administrators are attached to offices that have broader duties, and that needs to be seen, not just an individual’s personal performance.

Ø Setting up a regular timeline allows us to set up a regular schedule with a predictable date of performance.  We cannot possibly worry too much about “synchronicity”, but can stipulate that a review be completed “within a __ year period”, or that there be a cap on the number of years that can pass, and then the review must be completed.  President Morse pointed out that a potential problem with having the official review coincide with the faculty evaluation is that faculty may not participate in the one after having completed the other.  Avoiding coincidence was a reason to have it every four years.

Ø Senators pointed out that “interim” status is all the more reason to evaluate the office.  This could be less threatening, and might be helpful to the office itself if there is a great deal of turnover.  Some considered this an “outlier” situation.

Ø Senators asked if there would be any provision in procedure to allow faculty of a college to bring forward a request for an accelerated review.  The Ad Hoc Committee had suggested a “no” in response to this, but recommended that letters be written and filed.

Ø Senators pointed out that it is impossible to avoid evaluating an individual, and this required sensitivity.  A timeline ought to be set up according to tenure in office, but the questions ought to focus on the office itself.


 

 

Ø One hypothetical possibility is that a Dean might seek an evaluation one year before the scheduled one; Senators suggested some flexibility with this, and that the Executive Council could make such a decision.

 

Lyne plans to draft language for these specific ideas and bring it back to the Senate for a vote.  Senators plan to review and revise the sample questionnaire that came out in an earlier Senate packet.  Copies will be sent again via email.

 

Salary and Welfare – Recommendations re General Merit

Senators heard the recommendation from the Salary and Welfare committee on the 5% raise effective September 2006:  a step and a half for those who qualify for general merit, and a .5% enhancement of the steps across the board.  Those who did not pass general merit will get step enhancement only.  Merit applies to part-time Limited Term Faculty and Non Tenure Track who have been at .5FTE for two years or more and successfully passed the review.

 

Senate President Term of Office

Senators dismissed the continuity challenge of having a one-year term for the Senate President.  The Vice President’s willingness to participate without recompense in the steep learning curve increased the efficiency of the office.  Senators suggested that the administration might be willing to provide a minimum compensation to the Vice President for this.  Since the President also serves on the Executive council for a year as past president, there is a 3-year service period. Changing the present arrangement could prove detrimental to the department, and burdensome to the incumbent.   

 

Constituent Concerns 

Pension Funds.  Senators reported that faculty wish to be fully informed of choices of pension funds available.  There may be some state interest in protecting pension plans from risky ventures, but faculty insist that employers are required to inform employees of all of their alternative choices.  A Human Resources Committee plans to meet on the matter.

Leaf Blower Pollution.  Excessive noise levels as well as gasoline air pollution is created by the 2-cycle engine leaf blowers.  The Sustainability committee will take on the issue.

 

Appointments and Elections – Jeff Newcomer, Officer

ELECTION CALENDAR:  Senators voted to approve the 2006-07 Election Calendar after making the following adjustments: 

·    The May 15th meeting will be a regular meeting of the entire Senate following Orientation. 

·    The election of officers will take place at the final meeting of the Senate on Monday May 22nd,  at which old business will be completed. 

·    The new Senate will be seated at the second half of the May 22nd meeting, just prior to the President’s Dinner. 

 

Adjournment

Senators adjourned at 5:55 pm. 

Written by Rose Marie Norton-Nader, Recorder, 2/6/06

                                                                                                             _______________________

                                                                                                            Lorraine Kasprisin, Secretary

 

 

Roster 2005-2006 Senate

 

Term

 

Senators

Area

Roll

 

2005-2006 Senate President

Bill Lyne

 

 

06

1

Bover, David, Ch, ATC 04-05

A

Exc

 

Vice President and Parliamentarian

 

 

06

2

Buckley, Patrick

G

P

 

Ira Hyman

 

 

06

3

Ramona Chauvin

H

P
 

 

 

 

07

4

 Crowder, Kyle, Library Senator

B

P
 

 

 

 

06

5

Currier, Deb (for Greg Pulver)

D

P
 

 

 

 

07

6

Daley, Chris

A

P
 

 

 

 

07

7

Fewings, David, UPC Senator

E

P
 

 

 

 

06

8

Emory, Steven

A

    P
 

Ex Officio

 

 

06

9

    Henson, Steve

E

P

1

Karen Morse, University President

P

06

10

Hodges, Hart

E

Exc

2

Andrew Bodman, University Provost

   P

06

11

Howard-Snyder, Frances

C

P

3

Brad Smith, Dean of Huxley, Provost’s Rep

P

06

12

Hyman, Ira, PresElect 06-07(EC)

B

Exc

 

 

 

06

13

Hyatt, Keith

H

P

 

Guests

 

07

14

Kasprisin, Lorraine, Secretary(EC)

H

P

1

 

 

07

15

Laffrado, Laura, At Large(EC)

C

Exc

2

 

 

07

16

Larner, Daniel

F

    P

 

 

 

07

17

Liao-Troth, Matthew

E

Exc

1

Legislative Liaison: Sara Singleton

--

06

18

Lyne, William, President 05-06(EC)

C

P

2

Recorder:  Rose Marie Norton-Nader

P

06

19

Madsen, Leza

I

P

 

 

 

07

20

Meehan, Michael, ACC, ATC Senator

A

P

 

Monday, February 6, 2006

 

06

21

Meyer, David

D

Exc

 

 

 

06

22

Newcomer, Jeff, Appts&Elect (EC)

A

P

 

 

 

07

23

Ousselin, Edward

C

P

 

 

 

07

24

Parris, Kristen

B

P

 

 

 

06

25

Phelan, Laurie (for Kris Slentz, Wtr Qtr)

H

P

 

Total Senators Present

21

07

26

Stewart, James, Pres. pro tem, ACC

A

P

 

Absent or Excused

(9)

06

27

Stout, Karen

C

  Exc

 

Ex Officio Present

3

07

28

Symons, Lawrence

B

Exc

 

Recorder and Legislative Liaison

1

06

29

Thompson, Roger

C

P

 

Guests

 

07

30

Van Boer, Bertil

D

Exc

 

TOTAL PRESENT

25

 

 

 

 

 

 

 

 

 

 

Article III.  Faculty Senate

The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University.

The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)