Index of Topics –  January 22, 2007

                   EXHIBIT A:  Approved 2/5/07

WWU’s handling of snow removal; emergency closure – Tim Wynn, guest

 

  WESTERN WASHINGTON UNIVERSITY

FACULTY SENATE MINUTES

Regular Meeting – January 22, 2007  

Call to Order

Ira Hyman, 2006-2007 Faculty Senate President, called the Senate meeting to order at 4:05 p.m.  Hyman welcomed nineteen (19) Senators, two (2) ex officio members, the Past President (1), the recorder (1), and three (3) guests for a total of twenty-six (26).  (See attached roster).

 

Approval of Minutes

§    Senators accepted the minutes of the November 13th as written.   

Items from the Chair

§         Hyman reported on a response from David Brunnemer, Director, Disabilities Resources, that the numbers of students with disabilities has varied but not risen in a consistent manner.  Hyman commented that the reason some faculty seem to see more students with disabilities is because they do well with such students.  Hyman added that the disabilities classification process requires a medical designation.  Copies of a report from Brunnemer can be obtained from the Senate office.

§         Hyman reported that Steve Henson and Kyle Crowder will help draft Faculty Handbook language based on the Senate’s recommendations.  From conversations held during the Senate working as a committee of the whole, revisions will gradually be constructed.  Hyman wishes to focus on committee structure at first.

 

Items from the Administration

§         President Morse reported on her lobbying efforts in Olympia to get Decision Packages funded.  Among these were requests for specific programs such as interdisciplinary programs between Physics, Chemistry, and Geology and Engineering Technology -- the Scientific Technology Center.  Also included is Biology and Psychology – the biomedical research on diseases associated with the brain (acronym is BRAIN).  Another important Decision Package of interest is a program through Woodring to “make college possible”. Interns and student teachers in the schools identify underrepresented students, and bring them and their parents here to encourage them towards thinking about college.

§         Provost Bodman announced active search committees for the Dean of the College of Business and Economics.  The search committee for vice provost for faculty relations has been reactivated and has been augmented with Steve Sulkin and Susan Mancuso. Dean Ghali will chair the search committee for a director for the International Center.  A job description for the latter is posted. 

§         Bodman reported that Larry Gilbert, ATUS, has resigned and will become Chief Information Officer at Sacramento State.  Bodman will begin to search for a replacement.  Bodman also reported that we have had to take 130 computers offline due to two problems with viruses in our Symantec anti-virus software.  Additional machines may be vulnerable.

§         Bodman and Morse reported that the AIC project will proceed at the new bid price.  Plans to use equipment and furnishings funds to meet the cost may necessitate a later supplemental request.  Morse pledged that the original footprint would not be lost.  One reason put forward for the higher price is the absence of skilled labor and the tight market in the mechanical trades due to the extensive preparations in Vancouver, BC for the 2010 Olympics.  Tim Wynn added that the cost of the concrete alone has gone up three-quarters of a million.

§         Bodman reported that Western has appeared in Kiplinger’s report with an excellent rating as the 48th best value among colleges in the United States overall (500 listed).


 

Items from the Faculty Union (UFWW)

§    Bill Lyne, President of the United Faculty of Western, will present an extensive report next meeting.

 

AGENDA - ACTION ITEMS

Reading of Standing Committee Minutes (Exhibit B):   

The following minutes were reviewed and accepted by the Senate.

 

 

Committee

Date

 

 

Minutes from 11/27   (meeting cancelled due to snow)

Action Today

o        Academic  Coordinating Commission

11/7/06

Report from Committee on Assessment of Teaching & Learning – Mike Mana. 

Accepted

o        University Planning Council

11/1/06

 

11/29/06

Report on Accreditation Process – Kris Bulcroft

Accreditation Executive Planning Group

Meeting cancelled

Accepted

 

Accepted

o        Academic Technology Committee

See below

 

o        Senate Library Committee

10/24/06

Allocations for acquisitions

Accepted

MINUTES FOR 1/22/07 MEETING:

 

o        Academic Coordinating Commission

11/21/06

12/5/06

MPAcc proposed

Accepted

Accepted

o        University Planning Council

11/15/07

Businesss & Financial Affairs

Accepted

o        Academic Technology Committee

10/25/06

11/8/06

11/22/06

IT reorganization; computer replacement

Minutes approved via email

Notes on meeting without quorum

Accepted

Accepted

 

 

 

 

 

 

 

 

 

Discussion on Minutes – Academic Coordinating Commission

Senators asked about splitting up writing proficiency points over 3 courses and agreed it could be a logistical nightmare if split up in several sections of a course.

ACC is exploring the idea of offering fractional points with regularly offered consecutive courses, a reasonable package that might move forward.  Some challenges to implementation include a description or designation of what exactly students are required to do to exhibit writing proficiency. 

 

WWU’s handling of snow/ice removal and decision process on being open/closed:

Guest --  Tim Wynn (WWU Facilities Management Director)

§    Wynn presented an outline of “Current Response Protocol” adhered to by Facilities Management.  Some of the information included the following:

§    3:30 a.m. the morning of the snow event is when people are up.  Tim drives up and down checking out the campus environs.  WTA is not available until 5:20 a.m. 

§    Wynn’s priority is roadways, then walkways, then parking lots.  Too much calcium chloride interacts with vinyl on building floors and causes very slipper conditions, so is limited to primary walkways.  Putting sand down in spots, but later has to be cleaned up.

§    Western cannot make a comparison to Bellingham school closures because the schools can tack extra days on at the end of the year.  Western has a commitment not to lose an academic day for the 3400 students on campus.  We have to balance with countervailing pressure of learning and safety and that topic is always discussed when the administrators have to make an early discussion on closing.  It is not known early in the day if the community colleges are closed.

§    Some storms don’t fit into the time schedule.  Workers just couldn’t keep up with clearing the snow during the big storm which began on Sunday after Thanksgiving.  Ground crews are called in at 3:30 or 4 a.m. and somehow they make it in by 5 a.m.  A small tractor clears the walkway to get a single path going.  The steps have to be cleared by hand.  Gardeners do that with shovels and axes.

§    Wynn has enough equipment considering the personnel available… to handle 2 minor snow events a year.  Yes, he could use more equipment and men.  He has 17 men in the grounds and shop that includes gardeners, 6 custodial workers if they can make it in, and 15 student workers and 8 maintenance mechanics.  University residence custodial staff helps around the residences.  If the fleet is already chained up, the machines can get out on the road earlier.

§    Wynn considers the safety factor in driving to campus, but there is no magic formula.  He is open to suggestions.

§    Difficult to use the machines on Red Square as they catch on the bricks and tear them up.

Suggestions from Senators:

§    Try to work out a set of well-defined messages when announcing delayed start.  Whole array of possibilities for canceling half classes, etc.   Students and faculty were very confused by the announcement.

§    Try to work out a defined basis or protocol for deciding when the library is to remain open at night, taking into consideration the safety of librarians who have to get home.

§    At present if you cannot hire temps, try to find a pool of people who would come in to help clear snow in this kind of emergency, who would be on call.  Try anyway to hire temporary workers.  This is cheaper than paying lawsuits for accidents on Bill Macdonald and campus roadways and walkways.

§    Include a snow response protocol for when snow is coming at the end of a holiday weekend when people are striving to return to Bellingham and driving may not be safe.  Try to let people know by 4 pm Sunday afternoon.

§    Is it time to talk about some different surfaces on campus?  Perhaps a few paved pathways that would be safe year round that would be easy to plow.  But Wynn rejoined that beneath the bricks is a subsiding surface.  If you put a paved path it will crack and create other types of tripping accidents.  At least bricks can be replaced and the surface redone.  There are 6.3 acres of bricks on campus; he doesn’t know of any other system other than grass that we wouldn’t have similar types of difficulties.

§    How about a strong brush as opposed to a blade?  This works with very dry snow; however he has put some money aside to buy a brush, which costs about $5000.  He hopes to also use it to clean the sand.

§    Senators thanked Tim Wynn and the Facilities workers:  “Given the amount of men, the time and the work overall you have done a terrific job.  Please make sure a message is delivered from the Senate that we appreciate what  you are doing and we totally appreciate the work done by the workers.  We know people were working very hard on unusual schedules and we appreciate the effort.”

 

APPOINTMENTS AND ELECTIONS – Matthew Liao-Troth, Officer

To:  Academic Coordinating Commission:  Dan Boxberger, Anthropology, thru 2008

Election Calendar Senators moved to approve the 2007-2008 Senate Election calendar (posted on  Senate website). 

 

Constituent Concerns:

§         Senators asked about and learned that an off-campus decision has been made concerning the need to apply for an annual inflationary factor to lab fees.

§         Colored markers appeared following a recent Senate request, but unfortunately dried up the next day.


 

 

Adjournment

Senators voted to adjourn at 5:47 p.m.

Written by Rose Marie Norton-Nader, Recorder, 1/22/07

                                                                       

                                                                                                            _______________________

                                                                                                            Lorraine Kasprisin, Secretary

 

Roster of the 2006-2007 Faculty Senate

Term

 

Senators

Area

Roll

 

Senate President

Ira Hyman

 

08

1

Anderson, Roger

A

--

 

Vice President and Parliamentarian

 

08

2

Armstrong, Jeanne (Leza Madsen sitting in)

G

--

 

Jeff Newcomer

 

07

3

Crowder, Kyle, Library Senator

B

P
 

 

 

08

4

  Currier, Deb

D

Ex c
 

Ex Officio

 

07

5

  Daley, Chris

A

P

1

Karen Morse, University President

    P

08

6

  Emory, Steven

A

   --

2

Andrew Bodman, Provost

   P

07

7

  Fewings, David, UPC Senator

E

  --

3

                     Rep., Provost’s Council

--

08

8

  Henson, Steve

E

P

 

 

 

08

9

  Hoffman, Joan

C

P

4

Legislative Liaison: Sara Singleton

--

08

10

  Hyman, Ira, Senate President (EC)

C

P

5

   Past President:  William Lyne (Exec), UFWW           

P

07

11

  Kasprisin, Lorraine, Secretary (EC)

H

P

6

Recorder:  Rose Marie Norton-Nader

P

07

12

 Laffrado, Laura, At Large(EC)

C

P

 

 

 

07

13

 Larner, Daniel

F

    P

 

 

 

07

14

 Liao-Troth, Matthew, Appts & Elects (EC)

E

Exc

 

Guests:

 

07

15

 Meehan, Michael, ACC, ATC Senator

A

P

1

Tim Wynn, Director, Facilities Management

P

08

16

 Meyer, David

D

    --

2

Nathan Seaburg, Western Front

P

07

17

 Miller, Brenda (1-yr term for W. Lyne)

C

   Exc

3

Katie Altrops, Western Front

P

08

18

 Newcomer, Jeff Vpres & Parliamt. (EC)

A

P

 

 

 

08

19

 Ohana, Chris, UPC

H

P

 

 

 

07

20

 Parris, Kristen (Amir Abedi sitting in)

B

P

 

 

 

07

21

 Partsch, Cornelius (1-yr for E.Ousselin)

H

P

 

 

 

08

22

 Reynolds, MaryAnn

E

P

 

 

 

08

23

 Simone, Genet

H

Exc

 

Senators Present

19

07

24

 Stevenson, Joan

C

P

 

Absent or Excused

(12)

07

25

 Stewart, James, ACC

A

Exc

 

Ex Officio

2

07

26

 Symons, Lawrence

B

Exc

 

Legislative Liaison, Past President

1

08

27

 Thompson, Roger, ACC

C

P

 

Recorder

1

07

28

 Van Boer, Bertil, UPC

D

Exc

 

Guests

3

08

29

 Wang, Grace

G

P

 

   TOTAL PRESENT:

26

08

30

 Wolpow, Ray

H

P

 

 

 

08

31

 Yusa, Michiko

C

P

 

              DATE:  January 22, 2007

 

Article III.  Faculty Senate:  The Faculty Senate is empowered to speak and act for the Faculty in University affairs with particular responsibility in the areas of curriculum, academic programs, Faculty salary, Faculty status, scholarly activities, and all matters relating to the welfare of Faculty, the education of students, and the academic mission of the University. The Faculty Senate is limited to 30 voting members elected by the Faculty, and the President of the University, the Provost/Vice President for Academic Affairs of the University, and a college dean appointed by the Provost serving as Provost's Council representative as ex officio non-voting members.    (Faculty Handbook, page 55)